Letter 1: Routine Reply/Positive Message

Your Name Your mailing address, City, ST Zip code Phone Number (optional); E-mail (optional)

_____________________________________________________________________________________

Month Day, Year Name of Receiver, Title Company Name Mailing Address City, ST Zip code Dear Mr. / Ms. / Dr. / Professor / Recipient’s Last Name: When writing a letter using the modified block format style, no lines are indented. Include your address and, if you like, your phone number and/or email where you can be contacted. Skip two lines and include the date. Skip two lines and include the name and address of the recipient of the letter. Skip one line and write the letter’s salutation. Select the most appropriate title with the recipient’s last name followed by a colon. Skip one line to begin the first paragraph of your letter. Paragraphs are singles space with one blank line between paragraphs. The margins for a typical letter are 1 to 1.25 inch left and right side margins, a 1 inch margin at the top, and at least a I inch margin at the bottom of the paper. Margins may be adjusted slightly to make your letter fit on one page, or to space the information so that page breaks do not happen at awkward places. Create a straight, left margin and all paragraphs and headings should be lined up with the left margin. Single space within each paragraph and skip one line between paragraphs. If your letter exceeds one page, use a second-page heading which includes your name, date, and page number. Close your letter with an invitation for further discussion and how you can be contacted. Skip one line and create the complimentary close and signature block. Typical customary closings are Sincerely and Cordially followed by a comma. Sign you name legibly in the two to four blank lines you skipped between the customary close and your typed name.

Sincerely,

Your Signature (script font)

Your Name Title

Enclosure: Name of enclosures (if applicable)