Milestone 1: Analyze Job Specifications and Write or Assess a Job Description

MGT 3320: Human Resources

Milestone 1: Analyze Job Specifications and Write or Assess a Job Description

Guidelines and Rubric

Overview:

As you learned in the module lesson, jobs can become outdated. Processes may no longer be effective and new requirements may be needed based on technology development and marketplace changes. Many organizations do not frequently evaluate their jobs in terms of analyzing the function and the value of what they produce, and therefore many organizations do not update their job descriptions on a regular basis.

Prompt:

For this milestone, you will examine the tools associated with job analysis and establishing an effective job description.

Specifically, you will choose ​ONE​ of the following three options:

1. Evaluate the position description for a job you currently have or have held in the past.

2. If you cannot obtain a copy of the PD for a job you currently have or have held in the past, write one based on your experience working in that position. See the Job Description Template document (available in Blackboard), which is available as a tool to help you write an original job description, though using this template is not required. Also see the Example Job Description document (available in Blackboard) for an example of a good job description.

3. If you have never had a job, do one of the following:

a. Write a position description for a role you have experience with, such as a volunteer or participant in some kind of organization such as a sports team, a student, a group or club leader, etc. Describe the roles and responsibilities that were expected of you in that position to write a “position description,” incorporating the critical elements you’ve learned about in this module

b. Search a job board such as ​ CareerBuilder.com ​ , ​ Indeed ​ , ​ Monster.com , ​​Nexxt, ​ ​ Linkedin​ or any other site that more relevant to an area of the field or specific industry you are interested in and identify an opening for a position in an industry that you are interested in. Save a copy of the job advertisement and position description as a PDF and assess the position description.

If you choose to write a job description for a job position you currently have or previously have held, ensure that your job description submission contains the following ​critical elements​:

· Describe the basic purpose of the position

· Identify a list of 10-15 essential functions for which the position is directly responsible

· Thoroughly outline the qualification requirements for this position

MGT 3320: Human Resources

· Realistically describe the physical and environmental requirements for the position

If you choose to evaluate a job description for a job that you previously held or currently hold, or one that you are interested in learning more about, ensure that you submit the following ​critical elements​:

· Attach a copy of the job description as a separate PDF document (do not just link to job boards as postings for available positions may be deleted once they are filled!)

· Include a written evaluation addressing the following:

○ Explain where the job description came from (whether you obtained it from a current or past employer, or found it in a job board) ○ Evaluate the description of the basic purpose of the position

○ Evaluate the description of essential functions for which the position is directly responsible

○ Evaluate the description of the qualification requirements for this position

○ Evaluate the description of the physical and environmental requirements for the position

Rubric

Guidelines for Submission:​ Your assignment should be submitted as a Microsoft Word document. If you evaluated an existing position description, be sure to also include a saved PDF copy of the original position description with your submission.

Instructor Feedback:​ This activity uses an integrated rubric in Blackboard. Students can view instructor feedback in the Grade Center.

Criteria

Exemplary (100%)

Needs Improvement (75%)

Not Evident (0%)

Value

Essential Functions	Identifies a list of 10-15 essential functions for which a position is directly responsible or evaluates the description of the essential functions of a position.	Identifies a list of less than 10 essential functions for which a position is directly responsible or evaluates the description of the essential functions of a position, but description is lacking in detail or unclear.	Does not identify a list of 10-15 essential functions for which a position is directly responsible or evaluate the description of the essential functions of a position.	23
Qualification Requirements	Thoroughly outlines the qualification requirements for a position or evaluates the description of the qualification requirements of a position.	Outlines the qualification requirements for a position or evaluates the description of the qualification requirements of a position, but lacks in detail or clarity.	Does not outline the qualification requirements for a position or evaluate the description of the qualification requirements of a position.	23
Physical and Environmental Requirements	Realistically describes the physical and environmental requirements for a position or evaluates the description of the physical and environmental requirements of a position.	Describes the physical and environmental requirements for a position or evaluates the description of the physical and environmental requirements of a position, but lacks in detail or clarity.	Does not describe the physical and environmental requirements for a position or evaluate the description of the physical and environmental requirements of a position.	23
Mechanics	No grammar or spelling errors that distract the reader from the content.	Minor errors in grammar or spelling that distract the reader from the content.	Major errors in grammar or spelling that distract the reader from the content.	8
		Total	100%

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