Stakeholder and Communication

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Company Picnic Estimated Costs

Rosa King

MGT-312

Saint Leo University

Introduction:

To calculate the total estimated cost of the whole Picnic, we need to look at the start of the Picnic till the end of the Picnic. And consider every small detail to estimate the cost of the Picnic accurately. The estimated cost of the project depends on the total number of employees who are coming to the Picnic. The more participants, the more it will cost. 

Work Package Estimate:

It includes the estimated cost of safety preparation, games and activities, employee voting, and party gifts.

Safety preparation: safety preparation includes water, bug spray, sunblock, body wipes, and trash bags. Water is the most important element, and it should be bought in good quantity because after the sports activities the participants will need a good amount of water and the estimated cost of water will be 500 dollars. Bug spray is the need of the time as the Picnic will be held at the lake in a forest where there will be a huge quantity of bugs, so bug spray should be bought in bulk quantity, and the estimated cost will be 600 dollars. Sunblock cream is also important, and the estimated cost of the sunblock will be 700 dollars. Body wipes will cost around 300 dollars/ As there will be around 350 participants so, there will be a good amount of trash, and to collect that trash, we need around 30 trash bags which will cost us around 30 dollars. 

Games and activities: For games and activities for both adults and kids we need some equipment and for adults' water sports equipment will be needed which will cost around 5000 dollars, and for kid's games activities of football and stickball the sports equipment will cost around 1000 dollars.

Food: After the employees vote on food items, the cooking equipment and material we need are dishes, Bar BQ, and sauces with vegetables and fruits as well as cookies for kids, and the whole food section of the Picnic will cost around 30000 dollars. 

Party gifts: After the Picnic finishes the management has decided to give its employees some part gifts and the gift will cost around 7000 dollars. 

Estimates for Supplies or Materials: 

The estimated cost for all the supplies and materials for 350 employees who are participating in the picnic events can go up to 70,000, including all the food and all the food items bought by the management, including party gifts.

Estimates for Vendors and Procurement activity:

All the procurement activities are done by the staff hired for the Picnic, and vendors are needed to provide the equipment for activities. The total estimated cost for the vendors and procurement activities will be around 20,000 dollars.

Estimated for Risk or Unknown activities:

The estimated cost for risk should be between 5000 dollars to 10000 dollars as an emergency event can happen because a lot of employees are involved in this Picnic, and the management should make an emergency fund to pay for any risk. The risk of injury or breaking down of any equipment is medium to high, so the estimated cost for risk should be high, and the good estimate will be 10000 dollars.