Letterhead and Memo Template

Bakeman-Daly’s House for Working 3500 Students

5500 University Parkway

San Bernardino, CA 92407

909.537.7445

[email protected]

*comment

Date (placement optional )

Recipient’s name (ALWAYS spell your recipient’s name correctly!)

Recipient’s address

RE: or Subject line

Salutation: (Dear Mr. Smith followed by a : if professional or a , if casual )

(Begin writing here—single space for business with block paragraphing. Be sure to double space between paragraphs .)

Complimentary Close ,

Signature block (4 space signature block is typical)

Your typed name, Titile (optional title and placement either after name separated by a comma or space down after name)

Title

Enclosures and/or CCs go here

�If you abbreviate “Parkway” or any other item in an address header, you must use a period to punctuate the abbreviation.

Examples: Ave., St., Pkwy., Ln., etc …

�Notice that the entire heading is 2 ½ inches total. Your letterhead should not exceed 3 inches or you’re taking up too much room and graded assignments will be assessed an error if your letterhead is longer than 3”.

�The date can be left, right or center.

�Please make note of this. If you do not know your recipient, you should use formal punctuation in your salutation. Therefore, it would be:

Dear Dr. Jones:

Dear Mrs. Smith: (if she is married)

Dear Ms. Brown: (if marital status is unknown)

Dear Mr. Jones:

Dear Mike Ruiz:

Dear Anette Ortiz:

If it is casual correspondence and you know the recipient on a first named basis, then you can use a comma. It would be:

Hi Tanisha,

Hi Joe,

Greetings Jennifer,

Hey Yang,

�All classically trained business writers use single spacing with no indent on the left margin and double space between paragraphs. I expect you to adopt this style for my class and throughout your business careers.

�The most popular Comp. Closes are Sincerely, Kind regards, Best wishes, Regards, Regretfully (when writing a complaint/bad news letter)