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| Monitoring and Evaluation Plan |
| Country | | | Afghanistan |
| Project | | | EPLS |
| Main program objectives, Kay indicators, intended results and means for monitoring and Time line |
| S.No | Input & Timeline | Activity | Indicator | Data source | Data Type | Data generation place | Frequency of Monitoring & data collection | Responsible for data collection |
| Main program objective 1: Enhanced CPHL capacity and capability to function as a National Laboratory (Center of Excellence), national reference center, national research center, health information center and training center. |
| 1 | Upgrading Equipment (March to July 2009) | Need assessment / Job announcement; test & interview; and selection of staff | CPHL will be fully staffed with the required staff | Need assessment, test and interview documents | primary | CPHL | One time | Deputy tech, RC, M&E |
| 2 | | Staff orientation on program objectives and activities | Number of personnel orientated | lit of participants | primary | CPHL | One time | M&E |
| 3 | | Equipment procurement (List will be prepared accordingly) CPHL, RPHLs | equipments procured according to the need | Documents and list of procured equipments, central warehouse database | primary | Cairo | one time | logistic officer, M&E and warehouse officer |
| 4 | | Delivery of equipment to central warehouse | number of equipments delivered according to time scale | Inventory data base | primary | NAMROU-3 | Quarterly | M&E, Wear house officer |
| 5 | | Installation of equipment in labs by qualified medical maintenance staff | number of machines installed according to time scale | physical inspection | primary | CPHL | as per installation | RC, QA/QC, M&E |
| 6 | | Routine maintenance / quality control | all equipments will be fully functional | physical inspection, quality control check list | primary | CPHL | Quarterly | QA/QC |
| 7 | Supplies and Reagents (continuous) | Supplies and Reagents Procurement through NAMRU-3 on regular basis as needed by program | all reagents and supplies will be available at the central warehouse | Central warehouse database | primary | NAMROU-3 /warehouse | Quarterly | Warehouse, M&E |
| 8 | | Quality assurance of supplies and reagents | all reagents and supplies will be quality assured | Company certificates, catalogue numbers | primary | NAMRU-3 | on reagents and supplies arrival | QA/QC, M&E |
| 9 | | Distribution of supplies and reagents to CPHL, RPHL and PSS through inventory system | reagents and supplies available at all project sites for routine usage | physical inspection, inventroy database | primary | NAMRU-3 | Quarterly | RC, M&E, Lab supervisor |
| 10 | | Logging of use in central inventory | all data on reagent and supplies use will be available | central database | primary | CPHL | Quarterly | RC, M&E |
| 11 | Renovation ( April to Oct 2009) | Assessment of needs for renovation for installation of new equipment | List of required renovation will be available | Need assessment report | primary | NAMRU-3 | One time | RC, M&E |
| 12 | | Preparation for renovation work (quotations and administrative procedures) | The contract will be signed with construction company | Quotations, signed contract | primary | NAMRU-3 | One time | Admin/Logistic officer |
| 13 | | Conducting renovation work | Number of rooms renovated as per time scale | Physical inspection | primary | CPHL | twice a month | M&E, RC, QA/QC |
| 14 | | Inspection and approval | all renovation will be completed according to the contract as per time scale | Physical inspection | primary | NAMRU-3 | One time | M&E, RC, QA/QC |
| 15 | Establishment of Central Warehouse (April 2009) | Selection of suitable warehouse space in Kabul | warehouse will be selected | Physical inspection | primary | NAMRU-3 | One time | Admin/Logistic officer |
| 16 | | Rental of warehouse space | contract will be signed | warehouse contract | primary | NAMRU-3 | One time | Admin/Logistic officer |
| 17 | Routine activities(continuous) | Routine QA/QC activities | All necessary QA/QC measures will be considered | Physical inspection, QA/QC checklist | primary | CPHL | Monthly | QA/QC, M&E |
| 18 | | Routine Laboratory assessments of samples received from regions (RPHL, PSS, DEWS) | Number (%) of received samples assessed | central database | primary | CPHL | Monthly | RC, M&E |
| 19 | | Logging of activities and results of tests in Central Database | Number (%) of test results logged in | central database | primary | CPHL | Monthly | HLIS, M&E |
| 20 | | Reporting of results to relevant partners | Number of reports issued | Copy Reports | primary | CPHL, NAMRU-3 | Monthly | M&E |
| Main program objective 2: Expand laboratory network through establishment and maintenance of three additional Regional Public Health Laboratories (RPHL) in Mazar-i-Sharif, Herat and Jalalabad beside the existing one in Kandahar during a 4 year period. |
| 21 | Renovation ( Oct 2009 to April 2010) | Assessment of needs for renovation of laboratory spaces | List of required renovation will be available | Need assessment report | Primary | NAMRU-3 | One time | RC, M&E |
| 22 | | Preparation for renovation work (quotations and administrative procedures) | The contract will be signed with construction company | Quotations, signed contract | Primary | NAMRU-3 | One time | Admin/Logistic officer |
| 23 | | Conducting renovation work | Number of rooms renovated as per time scale | Physical inspection | Primary | RPHL, PSS | twice a month | M&E, RC, QA/QC |
| 24 | | Inspection and approval | all renovation will be completed according to the contract as per time scale | Physical inspection | Primary | NAMRU-3 | One time | M&E, RC, QA/QC |
| 25 | Equipment (May to July 2010) | Shipping and receipt of equipment from central warehouse to regional hospital laboratory | All necessary equipments will be available at the RPHL according to timescale | Shipping documents, reciept documents, Physical inspection | Primary | NAMRU-3, RPHL, PSS | One time | Admin/Logistic, RC, M&E |
| 26 | | Installation of equipment by qualified medical maintenance staff at RPHL, PSS | All equipments will be instaled and functional | Physical inspection | Primary | RPHL, PSS | One time | RC,M&E, QA/QC |
| 27 | | Routine maintenance / quality control | All equipments will be fully functional | Physical inspection, QA/QC check list | Primary | RPHL, PSS | Quarterly | RC,M&E, QA/QC |
| 28 | Supplies and Reagents (continuous during the life of project) | Supplies and reagents requested through inventory system | Number of orders placed | orders from RPHL, PSS, warehouse invetory database | Primary | RPHL, PSS | Quarterly | RC, M&E, warehouse officer |
| 29 | | Supplies and reagents dispatched from Central Warehouse and delivered | Number of dispatch shipped, number of dispatches received | Shipping documents, reciept documents, Physical inspection, stock card | Primary | NAMRU-3 | Quarterly | RC, M&E, warehouse officer |
| 30 | Routine activities (Continuous durig the life of the project) | Routine QA/QC activities | All necessary QA/QC measures will be considered | Physical inspection, QA/QC check list | Primary | RPHL, PSS | Quarterly | QA/QC, M&E, RC |
| 31 | | Routine Laboratory assessments of samples received from Regional Hospital and Provinces ( PSS, DEWS) | Number (%) of received samples assessed | Lab register book, Monthly report, database | Primary | RPHL, PSS | monthly | Regional lab supervisor, RC, M&E |
| 32 | | Clinical diagnosis conducted on request from physicians/clinical staff and results reported | Number of test done requested by physician,Number of test results reported | Lab register book, Monthly report, database | Primary | RPHL, PSS | Monthly | Regional lab supervisor, RC, M&E |
| 33 | | Logging of activities and results of tests in Central Database | Number (%) of test results entered into the database | Central database | Primary | RPHL, PSS | Monthly | Regional lab supervisor, RC, M&E |
| 34 | | Reporting of results to relevant partners | Number of result report issued | copy of issued reports | Primary | NAMRU-3, RPHL, PSS | monthly | Regional lab supervisor, RC, M&E |
| 35 | | Preparation and shipment of samples to CPHL | Number of sample shipped to CPHL | Shippment documents | Primary | RPHL, PSS | Monthly | Regional lab supervisor, RC, M&E |
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MEplanEPLS.xls
