Accounting MEMO
Sam1409
MemoWorkshop11240.pptxMemo Workshop: UIW Writing and Learning Center
Presenters: Charlie Briggs and Isaac Currie
(210) 829-3870 | [email protected]
Memos should have:
A header including the sender, addressee, subject, and date
A brief introduction highlighting the purpose and content of the memo (1-2 sentences)
Sections that delineate topics of discussion
A conclusion that provides the main point(s) of the memo and offers recommendations
Header
Intro.
Conclusion
Sections/Topics
Memo Assignment: Audience and Purpose
Audience: Company Management
Purpose: To identify strengths and weaknesses of company and make recommendations.
Significance: Each of these elements should impact your decisions as a writer. See the following slides for tips based on the situation:
Tip 1: Discuss ratios thoroughly.
Rationale: Since the memo is meant to inform management and propose changes, all ratios should be clearly explained. Each ratio included should advance the discussion in some way.
How to address: When including ratios, make sure to explain their relevance.
From rubric:
Did the ratio go up or down?
Is that good or bad, and why?
What does that tell me about solvency liquidity, growth, etc.?
Tip 2: Avoid too much complex accounting jargon.
Rationale: In this instance, management is not specializing in accounting, so your recommendations should be understandable to a general audience.
How to address: Have a roommate or writing tutor read your memo to see if the explanations are clear.
Tip 3: Use a professional and courteous tone.
Rationale: You are the accounting specialist, but you are still answering to your audience (higher management).
How to address: Read the memo aloud to hear the tone, and make adjustments as needed in order to make it business professional.
Tip 4: Be concise.
Rationale: Management might have limited time to read your memo, so aim to get the message across as succinctly as possible.
How to address: Once you have a draft, find lengthy explanations that you might be able to shorten while conveying the same idea.
Short Answer Exercise: Idea Generation
What is the significance of each ratio?
How does each ratio contribute to the company's strengths and weaknesses?
How does each ratio compare to the previous year’s, and how does that affect the company?
Based on the ratios found, what could be the company’s future goals?
