Identify the 3Ms in your process and propose improvement ( Gemba Walk )
ReemAa97
MeasurePayroll.docx
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PROCEDURE MANUAL |
Document Code |
PM-HRD-06 |
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Document Title: Payroll |
Rev. No. |
00 |
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Department: Human Resource |
Effectivity Date: April 1, 2019 |
Page No. |
Page 4 of 4 |
I. OBJECTIVE
To process employee compensation timely and accurately.
II. SCOPE
This procedure defines the action and responsibilities of Payroll Staff in payroll procedure. This covers activities from collecting Attlog reports at biometric machine up and Site Admin Staff / Project Engineer to distributing pay slips.
III. DEFINITION OF TERMS
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TERM / ACRONYM |
DEFINITION / EXPLANATION |
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IV. FLOW CHART
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ACTIVITY |
RESPONSIBLE |
DESCRIPTION |
INTERFACE |
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Start 1. Collect Attlog reports at biometric machine 3. Review employee attlog A 2. Upload employee attlog |
Payroll Staff
Payroll Staff
Payroll Staff
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1. The Payroll Staff coordinates with the Site Admin Staff / Project Engineers and collects their attlog records at biometric machine. The Payroll Staff verifies Sunday, holiday and overtime duties of employees to Site Admin Staff / Project Engineers.
2. The Payroll Staff uploads all collected attlog records at payroll system.
3. The Payroll Staff reviews completeness of employee attlogs. If not okay, the Payroll Staff verifies and manually edit the attendance record to correct all missing and wrong clocking. |
Site Admin Staff, Project Engineers
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ACTIVITY |
RESPONSIBLE |
DESCRIPTION |
INTERFACE |
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End 4. Double check attlog 6. Submits and transfer data A 5. Run reports to payroll system 7. Upload salaries to employees account 8. Distribute payslip |
Payroll Staff
Payroll Staff
Payroll Staff / Finance Manager
Payroll Staff
Payroll Staff
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4. The Payroll Staff double checks all the attendance logs and overtime before running the system
5. The Payroll Staff runs payroll distribution report to payroll system. 5.1 Payroll system will run only if all attlogs and overtime requested are verified only.
6. The Payroll Staff submits payroll summary to Finance Manager for checking. The Finance checks the data and coordinates to payroll staff if there are concerns and seek approval from the President
7. The Payroll Staff upload salaries to employees account and transfer cash to employees with no ATM cards.
8. The Payroll Staff distributes pay slips to all employees. |
Finance Manager
Employees
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V. RECORDS & REFERENCES
1. Attlog Records
2. Payroll Distribution Report
3. Payslip
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Prepared by |
Reviewed by |
Approved by |
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ANDRES R. BORINES |
MANUEL E. DIOLANDA |
LEA H. TORIO |
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Human Resource Manager |
QMR |
VP – Administration and Finance |
