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Position Descriptions

CHAPTER 6

Terminology

Job description

Older

Evolved from industrial psychology

Position description

Newer

More inclusive

Preferred

Both equivalent

Incumbent is the person currently holding a position or job

Need for Position Descriptions

Recruitment

Orientation

Supervision

Evaluation

Discipline

Discharge

Position Status

Referring to the Fair Labor Standards Act (FLSA)

FLSA tends to cover people paid on an hourly basis

Non-exempt positions are covered by the FLSA

Exempt positions are not bound by the requirements of the FSLA and usually paid on a salaried basis

Position Descriptions in General

Positions, not individuals, are classified

Position description generally has three main parts:

Identifying information

Job summary

List of the principal duties performed

Position Analysis

Provide a title that conforms with an organization’s classification system

Role of incumbent

Elements

Job identification number

Job summary

Principal duties performed

List duties and responsibilities in descending order of importance

This should also be in decreasing order of time spent performing the job duties

Particulars

Job specification

Minimum specific skills, effort, and responsibilities required

Statements should be definite, direct, and to the point

Education requirements must be supported by the analysis of actual duties

Skills must be supported

Completion of Description

Other factors for compensation:

Level of responsibility expected

Number of people supervised

Amount of funds managed

Resources controlled

All must be verified

Position description inserted into organizational format

Periodically review and revise document as needed

Chapter Summary

Position descriptions provide a uniform basis for HR and compensation administration

Uniform process must be used

Verification is important

Position descriptions must be periodically reviewwed

Sample Position Description – 1

Job Title: Community Practice Facility Controller

Unit or Section: Administration

Status: Exempt

Department: Finance

Salary Range: (intentionally left blank)

Basic Function: Plans, directs, and coordinates, on an efficient and economical basis, all facility accounting operational activities, including cost accounting, financial accounting, general accounting, information systems, and general office services

Sample Position Description – 2

Scope: Work encompasses involvement in a broad range of accounting activities that are essential to the maintenance of facility operations and the dissemination of financial information to the board, senior managers and owners

Sample Position Description – 3

Summary of Duties:

1. Coordinates all essential accounting operational functions in a timely and accurate manner, developing methods geared to providing management with information vital to decision-making processes.

2. Directs the development of methods and procedures necessary to ensure adequate financial controls within each of the facility’s operational areas.

3. Performs analysis and appraisal of the facility’s financial status.

4. Prepares recommendations with respect to future financial plans, forecasts and policies.

5. Works closely with the Chief Executive Officer on confidential financial matters and expedites such matters to conclusion.

6. Directs this operation within the accounting parameters established by facility, third party provider, state, federal and GAAP rules and regulations.

7. Manages the organizational area in a manner that fully complements and interfaces with all other coordinating agencies or business partners.

8. Performs other duties and responsibilities as directed by the CEO.

Sample Position Description – 4

Supervision Number of

Exercised Employees:

A. Direct: General supervisors in operational areas 2–3

B. Indirect: Other facility supervisors, administrative and clerical personnel 15–20

Training and Education:

Certified Public Accountant (CPA) required; graduation from an accredited school

Sample Position Description – 5

Experience:

Must have at least five years of experience in accounting with some supervisory responsibility.

Responsibility:

Budget of $3,500,000 per year

Responsible for all required insurance, hospital, state and federal filings for tax and other financial purposes

Sample Position Description – 6

Effort:

Minimal physical effort required; no lifting

Mental effort requires ability to concentrate on numbers for long periods of time and to work under occasionally severe deadlines

Working Conditions:

Works in well-lighted office; no exposure to hazards in the normal course of work.

The above constitutes a general summary of duties. Additional duties may be required.

Sample Position Description – 7

Approvals:

Supervisor: _________ Date: _______

Department manager: __________ Date: _______

HR Depart- ment: _______________ Date: _______

Sample Position Description – 8

Reviews:

Person: Title: Date:

____________ ______________ ___________ ____________ ______________ ___________

____________ ______________ ___________

Questions

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