| | Work Breakdown Structure Table |
| | WBS for planned mayor elections which are set to give a reprecement of for the position scheduled to be held on 16th october 2019 |
| | Project Title: | Upcoming Mayoral Election | | Project Working Title: | MAYOR ELECTION |
| | Project Manager: | Lenith K. Prescott PMP | | Project Sponsor: | The government through the ministry of finance |
| | Prepared by: | Lenith K. Prescott PMP | | Date / Control Number: | SP College MAN 4583 |
| | Element Number | WBS Elements Activity, Task, or Sub-Task Name | Definition of Activity or Task (Description) | Responsible Person or Group | Estimated (E) or Actual (A) Cost (Cross reference to budget) | Project Phase (Cross reference to schedule) |
| | 1 | PROJECT CHARTER PURPOSE | Project Charter Document is of essential importance for the four managerial functions; initiating the project, planning, executing, controlling and assessing the project | project executing team and project sponsors | Enter the estimate or actual cost of the activity or task or add a cross reference to the budget. | Provide the name or number of the Project phase that this activity falls into. |
| | 2 | Project Executive Summary | Giving a summary of the main activities which will take place during the project execution. | project team execultive to provide the project summary which shoulf be documented by the project secretaries and app5roved by project stakeholders | $5M | Planning |
| | 3 | Project Overview | New mayor elections which should be conducted in a free and fair way. | project team | | planning |
| | 4 | Project Scope | • Prepare the system to be used
• Production of the necessary ballot formats
• To enhance an open record and count of votes
• Prepare the system to be used
• Production of the necessary ballot formats
• To enhance an open record and count of votes
| project team | | planning |
| | 4.1 | Goals And Objectives | setting the main objectives of the project as well as giving its specific objectives. | project team | | planning |
| | 4.2 | Deliverables Out Of Scope |
| | 4.3 | Project Estimated Duration & Cost | Project team meeting | | $1.5 M | April 2018- January 2019 |
| | | | Formatting of the final scope |
| | | | Drafting of high-level Goals |
| | | | Holding a meeting with the Board of Advisors |
| | | | Period for public comment | | $ 0.5 M | January 2019- May 2019 |
| | | | EAC staff response | | $ 1M | June 2019-Aug 2019 |
| | | | Final formatting | | $0.5 M | Aug 2019-Sept 2019 |
| | | | Mayors’ Election | | $1.5 M | 16-Oct-19 |
| | 5 | PROJECT CONDITION |
| | 5.1 | Project Assumptions | · The assumption was that the project sponsors would provide the necessary resources for the project implementation |
| | | | · That there will be a high turnout of the voters |
| | | | · The project team will be dedicated towards the project goals and objectives |
| | | | The project team will facilitate free and fair elections |
| | 5.2 | Project Issues | Priority Criteria |
| | | | Low priority |
| | | | medium priority |
| | | | high priority |
| | 5.3 | Project Risks | Identification of Risk Areas within the projects scope | risk analysis team |
| | 5.3.1 | Troubled voter | Some unregistered voters might file allegations that they were not informed of the registration which is likely to cause chaos | project team owns this risk |
| | 5.3.2 | Contested election results | Some candidates may end up arguing that there was rigging of the votes | election body owns this risk |
| | 5.3.2 | Poor training and education | Failure to give adequate training and knowledge to the election officials | The electoral body |
| | 5.3.3 | Environmental hazards | Unfavourable weather conditions | The project team |
| | 5.3.4 | Presence of organized crimes | Failure to have adequate security may complicate the electoral process | The government |
| | 5.4 | Project Constraints | The limitations of a project | project team |
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MayoralElectionWeek3..xlsx
