Week 10

Organizing HR Projects Leanne Batiste

Managing HR Projects Professor Kenneth Lewis

07/25/2021

Executive Summary

WorkSafe Inc. targets to shift into a more integrated model to tailor the delivery of their

Human Resource Services. This shift will be enabled because the organization has immense

capacity to embrace the essential procedures to become a more profitable and sustainable venture

in the long run (Picciotto, 2020). As a result, we are compelled to design a project that will provide

a step-by-step guideline to implement updates and adjustments. With this, we will see our entity

rising to a capacity that it will be able to attain a more integrated system of delivering Human

Resource services to our clients.

Strategic Analysis

Making strategic plans is an essential element of project management and effective

leadership. Strategic analysis is a crucial step because it lays down a firm foundation that will help

the organization the goals it desires to attain in the long run. Therefore, practical guides and

projections will be essential in our strategic plans as they will enable us to satisfy our aspirations

and objectives as an organization.

SWOT Analysis

Company Strengths

Our most significant strength is immense consistency in our operations, and we have gone

the extra mile to establish a positive rapport with our clients.

Company Weaknesses

Although we usually outdo ourselves to ensure that the company's operations stay

consistent and uniform throughout, we end up overriding our budgets, putting other impending and

yet valuable projects at risk of failing. At other times, we find ourselves lagging in completing

some tasks because some of the funds were used to finance other projects.

Opportunities

The underlying opportunity for our organization is fulfilling the need for shifting towards a

more federal system of delivering Human Resource services inside the WorkSafe. Inc., we always

encounter exceeding our budget; therefore, adopting the centralized model will help us make better

and improved decisions while allocating funds. Additionally, we will also ensure to have some

money in the reservoir to use if a particular project goes over budget. Another opportunity for our

organization is to cut off central business units that are not generating any profits for the

organization and becoming expensive to fund and maintain. By introducing the centralized model,

we believe that our organization will enjoy more efficient and functional management strategies

that are less costly. This will further assist in developing improved standards that will be easier to

follow. It will be of significant help to HR managers by providing them with a guideline to allocate

the remaining budget.

Threats

The impending threat is the rapid advancement in technology, making the HR services more

competitive and expensive to implement in the organization. Also, the current system adds

additional baggage to the organization's management by adding extra costs and does not provide

sustainable revenue for the firm.

Our Values and Mission

The vision for our organization is to maintain and acquire a more integrated system through

which we can use to deliver our Human Resource services. The mission, on the other hand, is to

see to it that the organization is in a sustainable position in which it can use to attain all its

objectives in a cost-efficient way while at the same time maintaining the laid-out standards of the

organization.

Project Charter

A project charter is a formal document that comprises the scope, participants, and the

project's main objectives. The charters are developed and used for a wide variety of reasons;

however, they provide the project managers with authorization to manage the project and provide

everything required to facilitate the successful completion of the project. Another reason is that it

allows for a solid framework that can be used to make the necessary changes to the project and

assist in managing team leaders and members by establishing shared goals that everyone will

devote themselves to. Moreover, the project charter encourages commitment to the project while

at the same time eradicating inadequacy in projects.

WorkSafe Inc. Project Charter

Possible Outcomes (Challenges)

We expect that there might be a breakdown of communication between the project

managers, shareholders, and team members. In most situations, communication breakdown often

increases opportunities for misinformation. Therefore, we will resolve this by ensuring a reliable

communication channel that the teams can rely on to communicate effectively. Another problem

will be inaccuracies in funding and budgeting events. Therefore, we will need to implement a solid

financial management tool that will allocate the budget effectively without causing mayhem. There

will also be the challenge of scope creep, and therefore we are planning ourselves accordingly by

setting a manageable balance for them. At the same time, we are also expanding the project

timeline. The last problem that we will incur is poor risk management which we will resolve by

implementing the preventive measures provided by the contingency plan and registering the

impending risks.

Challenges Likely to be encountered by Project managers

The problems likely to be encountered in this scenario include communication difficulties

brought by differing opinions among the manager and the team members. This challenge will be

resolved using email as a push technique and telephone as an interactive technique to break the

boundary. Text messages and videos will also be effective when there is an urgent issue that needs

to be solved while the team members are far away from each other. Also, we will develop

communication plan considerations which will be referred to when the project is experiencing

communication challenges (Radujković, & Sjekavica, 2017). Regarding issues related to

processing, the members will be allowed to congregate and discuss matters about the project and

expound upon the relevant procedures. As a supporting tool, we will also establish a web-based

project administration tool to support our activities further.

Communication Plan

The communication plan will take into consideration the needs of every stakeholder and

guide the entire communication process. Adequate scoping and communication will be a powerful

tool that will communicate effectively for the managers, and we might also be go-ahead to

establish a communication matrix. We will also show the purpose of the communication by

organizing a wide range of board meetings, workshops, newsletters, and one-on-one visits. The

sessions will occur more frequently at the start of the project to ensure effective project

management.

Budgeting Plan

The budget plan will be estimated and utilized throughout each phase, and it will provide

the stakeholders and managers with accurate estimates needed for the project to be completed

(Gido, & Clements, 2014). The budgeting tool will also help the project control and estimate the

project expenditures inside the approved budget to help push the project to achieve the set

objectives. We will continue to itemize the spending needed to acquire the required products and

services in our budget.

Task Breakdown Structure

The project will be broken down into small parts, and calculations will be established based

on those sections, including historical information and the overhead costs to be incurred.

Skills Required for the Project Success

For our project to be successful, we will need technical skills, the ability to delegate tasks

successfully, sustainable emotional intelligence to diminish conflicts and robust capacity to

influence the crew members (Pulyaeva et al. 2019).

Project Risks to be Anticipated

The risks include risks of costs related to operations, scheduling, legal and performance

fees. These risks can be mitigated by identifying them before they happen in the organization by

brainstorming opinions to diminish setbacks and develop SWOT analysis along with system and

flow chart.

Conclusion

WorkSafe Inc. has enormous potential to become a highly sustainable organization if we

push ahead with the integrated service model of conveying the HR services. Developing a new

model is needed for our organization because the current one tends to attract additional costs that

we end up overriding our budget. Therefore, adequate planning will ensure that the firm's HR

services are less costly and effective. With the help of strategic planning, we will set forth the firm

foundation for our entity and the changes we will anticipate as we head to the future. The analysis

of our vision and mission, in this case, will enable us to stay focused to attain our goals. Similarly,

our SWOT analysis will provide us with ample opportunities that we can use to pinpoint our

weaknesses, strengths, threats, and opportunities. Developing the project charter will enable us to

identify the critical stakeholders who will significantly achieve our objectives.

On the contrary, we understand that projects are prone to experience risk, which are

unexpected events that negatively affect the tasks, crew members and shareholders. To solve

insufficient troubles altogether, we firmly believe that it will be vital that we identify the

underlying potential risks and discuss them with other members. We will further resolve this

problem of risks. We will begin by weighing the preventive measure by developing a contingency

plan and recording risks throughout the project. Lastly, we will manage the project scope creep by

planning and set boundaries for them. To diminish this issue altogether, we will proceed to expand

the timeline of our projects.

References

 Radujković, M., & Sjekavica, M. (2017). Project management success factors. Procedia

Engineering, 196, 607-615.

 Gido, J., & Clements, J. (2014). Successful project management. Cengage Learning.

 Picciotto, R. (2020). Towards a ‘New Project Management’movement? An international

development perspective. International Journal of Project Management, 38(8), 474-485.

 Pulyaeva, V., Kharitonova, E., Kharitonova, N., & Shchepinin, V. (2019, March). Practical

aspects of HR management in the digital economy. In IOP Conference Series: Materials

Science and Engineering (Vol. 497, No. 1, p. 012085). IOP Publishing.