Marissa Jones Only!!!!

4-9Manage Sources and Create a Bibliography

Learning Outcomes

· Add and delete sources

· Edit a source

· Insert a bibliography field

Many documents require a  bibliography , a list of sources that you used in creating the document. The list of sources can include only the works cited in your document (a  works cited  list) or both the works cited and the works consulted (a bibliography). The Bibliography feature in Word allows you to generate a works cited list or a bibliography automatically based on the source information you provide for the document. The Source Manager dialog box helps you to organize your sources.  You add a bibliography to the report. The bibliography is inserted as a field and it can be formatted any way you choose.

Steps

Quick Tip

You must copy sources from the Master List to the Current List for the sources to be available when you open the document on another computer.

1. 1

Press [Ctrl][End] to move the insertion point to the end of the document, then click the Manage Sources button in the Citations & Bibliography group

The Source Manager dialog box opens, as shown in  Figure 4-19 . The Master List shows the two sources you added and any other sources available on your computer. The Current List shows the sources available in the current document. A check mark next to a source indicates the source is cited in the document. You use the tools in the Source Manager dialog box to add, edit, and delete sources from the lists, and to copy sources between the Master and Current Lists. The sources that appear in the Current List will appear in the bibliography.

Figure 4-19Source Manager Dialog Box

2. 2

Click the Baker, Mary source in the Current List

A preview of the citation and bibliographical entry for the source in MLA style appears in the Preview box. You do not want this source to be included in your bibliography for the report.

3. 3

Click Delete

The source is removed from the Current List but remains on the Master List on the computer where it originated.

4. 4

Click Close, click the Bibliography button in the Citations & Bibliography group, click References, then scroll up to see the heading References at the top of the field

A Bibliography field labeled “References” is added at the location of the insertion point. The bibliography includes all the sources associated with the document, formatted in the MLA style for bibliographies. The text in the Bibliography field is formatted with the default styles.

Trouble

Don’t be concerned if the list of sources becomes gray when you select the heading Bibliography. This simply indicates the Bibliography field is active. Text that is selected is highlighted in dark gray.

5. 5

Select References; apply the following formats: Berlin Sans FB Demi and the Green, Accent 6 font color; drag down the list of sources to select the entire list and change the font size to 11; then click outside the bibliography field to deselect it

The format of the bibliography text now matches the rest of the report.

6. 6

Press [Ctrl][End], type your name, click the View tab, click Multiple Pages, then scroll up and down to view each page in the report

The completed report is shown in  Figure 4-20 .

Figure 4-20Completed Report

7. 7

Save your changes, submit your document, close the file, then exit Word

Working With Web sources

Publications found on the Web can be challenging to document. Many Web sites can be accessed under multiple domains, URLs change, and electronic publications are often updated frequently, making each visit to a Web site potentially unique. For these reasons, it’s best to rely on the author, title, and publication information for a Web publication when citing it as a source in a research document. If possible, you can include a URL as supplementary information only, along with the date the Web site was last updated and the date you accessed the site. Since Web sites are often removed, it’s also a good idea to download or print any Web source you use so that it can be verified later.