Summarize The Three Most Important Things You Have Learned This Powerpoint.

M03_Word2016.pptx

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Shelly Cashman: Microsoft Word 2016

Module 3: Creating a Business Letter with a Letterhead and Table

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Objectives (1 of 2)

Change margins

Insert and format a shape

Change text wrapping

Insert an online picture and format it

Insert a symbol

Add a border to a paragraph

Clear formatting

Convert a hyperlink to regular text

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Objectives (2 of 2)

Apply a style

Set and use tab stops

Insert the current date

Create, modify, and insert a building block

Insert a Word table, enter data in the table, and format the table

Address and print an envelope

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Project-Business Letter with a Letterhead and Table (1 of 2)

Roadmap

Create and format a letterhead with graphics

Specify the letter formats according to business letter guidelines

Insert a table in the letter

Format the table in the letter

Insert a bulleted list in the letter

Address an envelope for the letter

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Project-Business Letter with a Letterhead and Table (2 of 2)

To Change Margin Settings

Display the PAGE LAYOUT tab

Click the Adjust Margins button to display the Adjust Margins gallery

Click the desired setting in the Margins gallery to change the margins

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Creating a Letterhead (1 of 17)

To Insert a Shape

Display the INSERT tab

Click the ‘Draw a Shape’ button to display the Draw a Shape gallery

Click the desired shape, which removes the gallery. The pointer changes to the shape of a crosshair in the document window

Position the pointer (a crosshair) in the approximate location for the upper-left corner of the desired shape

Drag the mouse to the right and downward to form the boundaries of the shape

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Creating a Letterhead (2 of 17)

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Figure 3-3: display ‘Draw a Shape’ button

Creating a Letterhead (3 of 17)

To Change an Object’s Position

With the shape selected, click the Position Object button to display the Position Object gallery

Click the desired position

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Figure 3-7: display of the ‘Position in Top Center with Square Text Wrapping’ option

Creating a Letterhead (4 of 17)

To Change an Object’s Text Wrapping

With the shape still selected, click the Layout Options button attached to the graphic to display the Layout Options gallery

Click the desired option in the Layout Options gallery

Click the Close button in the Layout Options gallery to close the gallery

To Apply a Shape Style

Select the shape, and click the More button in the Shape Styles gallery to expand the gallery

Click the desired style to apply the selected style to the shape

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Creating a Letterhead (5 of 17)

To Add Text to a Shape

Right-click the shape to display a mini toolbar and/or shortcut menu

Click Add Text on the shortcut menu to place an insertion point in the shape

Type the desired text in the shape

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Figure 3-10: display of Add Text command

Creating a Letterhead (6 of 17)

To Use the ‘Increase Font Size’ Button

Select the text of which you wish to increase the font size

Display the HOME tab

Repeatedly click the ‘Increase Font Size’ button until the text is the desired font size

To Change the Document Theme

Display the DESIGN tab

Click the Themes button to display the Themes gallery

Click the desire theme

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Creating a Letterhead (7 of 17)

To Insert an Online Picture

Position the insertion point where you want to insert the clip art image

Display the INSERT tab

Click the Online Pictures button to display the Insert Pictures dialog box

Type the desired search text in the Search box

Click the Search button to display a list of clip art that matches the entered search text

Click the desired clip

Click the Insert button to insert the selected clip art in the document at the location of the insertion point

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Creating a Letterhead (8 of 17)

To Resize a Graphic to a Percent of the Original Size

With the graphic selected, click the Advanced Layout: Size Dialog Box Launcher to display the Layout dialog box

In the Scale area, double-click the current value in the Height box to select it

Type the desired height in the Height box and then press the TAB key to display the same percent value in the Width box

Click the OK button to close the dialog box and resize the selected graphic

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Creating a Letterhead (9 of 17)

To Change the Color of a Graphic

With the graphic selected, click the Color button to display the Color gallery

Click the color to change the color of the selected graphic

To Set a transparent Color in a Graphic

With the graphic selected, click the Color button to display the Color gallery

Click ‘Set Transparent Color’ in the Color gallery to display a pen pointer in the document window

Click the location of the graphic where you want the color to be transparent

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Creating a Letterhead (10 of 17)

To Adjust the Brightness and Contrast of a Graphic

With the graphic selected, click the Corrections button to display the Corrections gallery

Click the desired correction to change the brightness and contrast of the selected graphic

To Change the Border Color on a Graphic

With the picture selected, click the Picture Border button arrow to display the Picture Border gallery

Click the border color in the Picture Border gallery to change the picture border color

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Creating a Letterhead (11 of 17)

To Move a Graphic

Position the mouse pointer in the graphic so that the mouse pointer has a four-headed arrow attached to it

Drag the graphic to the desired location

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Figure 3-26: display of a graphic moved to the left of the shape

Creating a Letterhead (12 of 17)

To Use Paste Options

Click the Paste arrow on the HOME tab to display the Paste gallery

Click the desired paste option to paste the object

To Flip a Graphic

With the graphic selected, tap or click the Rotate Objects button to display the Rotate Objects gallery

Tap or click the desired rotate option

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Creating a Letterhead (13 of 17)

To Insert a Symbol from the Symbol Dialog Box

Display the INSERT tab

Click the Insert Symbol button to display the Insert Symbol gallery

Click More Symbols in the Insert Symbol gallery to display the Symbol dialog box

Select the desired font and subset

Click the desired symbol to select it, and then click the Insert button to place the selected symbol in the document to the left of the insertion point

Click the Close button to close the dialog box

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Creating a Letterhead (14 of 17)

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Creating a Letterhead (15 of 17)

To Insert a Symbol from the Insert a Symbol Gallery

Click the ‘Insert a Symbol’ button to display the Insert a Symbol gallery

Click the desired symbol in the Insert a Symbol gallery to insert the symbol at the location of the insertion point

To Bottom Border a Paragraph

Display the HOME tab

With the insertion point in the paragraph to border, click the Borders arrow to display the Borders gallery

Click Bottom Border in the Border gallery to place a border below the paragraph containing the insertion point

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Creating a Letterhead (16 of 17)

To Clear Formatting

Click the ‘Clear All Formatting’ button on the HOME tab to apply the Normal style to the location of the insertion point

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Figure 3-36: display of the ‘Clear All Formatting’ button

Creating a Letterhead (17 of 17)

To Convert a Hyperlink to Regular Text

Right-click the hyperlink to display a shortcut menu

Click Remove Hyperlink on the shortcut menu to remove the hyperlink format from the text

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Figure 3-37: display of Remove Hyperlink command

Creating a Business Letter (1 of 15)

To Apply a Style

With the insertion point positioned in the paragraph to be formatted, click the desired style in the Styles gallery to apply the selected style to the current paragraph

To Set Custom Tab Stops

If necessary, click the tab selector at the left edge of the horizontal ruler until it displays the type of tab you wish to use

Click the location on the ruler where you want to place a tab stop

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Creating a Business Letter (2 of 15)

To Insert the Current Date in a Document

Display the INSERT tab

Click the ‘Insert Date and Time’ button to display the Date and Time dialog box

Select the desired format

If desired, click the Update automatically check box

Click the OK button to insert the current date at the location of the insertion point

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Creating a Business Letter (3 of 15)

To Create a Building Block

Select the text to be a building block

Click the ‘Explore Quick Parts’ button on the INSERT tab to display the Explore Quick Parts gallery

Click ‘Save Selection to Quick Part Gallery’ in the Explore Quick Parts gallery to display the Create New Building Block dialog box

Type the name of the building block in the Name text box

Click the OK button to store the building block entry and close the dialog box

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Creating a Business Letter (4 of 15)

To Modify a Building Block

Click the ‘Explore Quick Parts’ button on the INSERT tab to display the Explore Quick Parts gallery

Right-click the building block to display a shortcut menu

Click Edit Properties on the shortcut menu to display the Modify Building Block dialog box

Make the desired changes in the Modify Building Block dialog box

Click the OK button to store the building block entry and close the dialog box

Click the Yes button when asked if you want to redefine the building block entry

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Creating a Business Letter (5 of 15)

To Insert a Building Block

Position the insertion point where you wish to insert the building block

Type the desired text, including the building block name

Press the F3 key to instruct Word to replace the building block name with the stored building block entry

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Figure 3-49: display of the beginning of the first sentence entered

Creating a Business Letter (6 of 15)

To Insert a Nonbreaking Space

Press CTRL+SHIFT+SPACEBAR to insert a nonbreaking space

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Figure 3-51: display of nonbreaking space character inserted

Creating a Business Letter (7 of 15)

To Insert an Empty Table

Click the ‘Add a Table’ button on the INSERT tab to display the Add a Table gallery

Click the cell representing the desired number of rows and columns in the table

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Figure 3-55: display of inserted table

Creating a Business Letter (8 of 15)

To Enter Data in a Table

Click the cell in which you want to enter data, and type the data

Press the TAB key to advance the insertion point to the next cell

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Figure 3-56: display of row 1 data entered

Creating a Business Letter (9 of 15)

To Apply a Table Style

Place the insertion point in the table

Click the More button in the Table Styles gallery on the TABLE TOOLS DESIGN tab to expand the gallery

Click the desired table style

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Figure 3-58: display of the Table Tools Design tab

Creating a Business Letter (10 of 15)

To Resize Table Columns to Fit Table Contents

With the insertion point in the table, display the TABLE TOOLS LAYOUT tab

Click the AutoFit button to display the AutoFit menu

Click AutoFit Contents on the AutoFit menu, so that Word automatically adjusts the widths of the columns based on the text in the table

To Select a Column

Position the pointer at the boundary above the column to be selected so that the pointer changes to a downward pointing arrow and then click to select the column

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Creating a Business Letter (11 of 15)

To Align Data in Cells

Select the cells containing data to align

Click the desired alignment option on the TABLE TOOLS LAYOUT tab to apply the alignment option

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Figure 3-63: display of ‘Align Top Center’ button

Creating a Business Letter (12 of 15)

To Center a Table

Position the mouse pointer in the table so that the table move handle appears

Click the table move handle to select the entire table

Click the Center button on the mini toolbar to center the selected table between the left and right margins

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Figure 3-65: display of Center button selected

Creating a Business Letter (13 of 15)

To Insert a Row in a Table

Click the ‘Insert Rows Above’ button on the TABLE TOOLS LAYOUT tab to insert a row above the row containing the insertion point and then select the newly inserted row

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Figure 3-67: display of ‘Insert Rows Above’ button

Creating a Business Letter (14 of 15)

To Merge Cells

With the cells to merge selected, click the Merge Cells button on the TABLE TOOLS LAYOUT tab to merge the cells into one cell

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Figure 3-68: display of merged cells

Creating a Business Letter (15 of 15)

To Bullet a List as You Type

Press the ASTERISK key (*) as the first character on the line

Press the SPACEBAR to convert the asterisk to a bullet character

Type the text for the list item

Press the ENTER key to place another bullet character at the beginning of the next line

Repeat the previous two steps for the remainder of the list

After typing the last list item, press the ENTER key two times to turn off automatic bullets as you type

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Addressing and Printing Envelopes and Mailing Labels

To Address and Print Envelopes

Drag through the address in the letter to select it

Display the MAILINGS tab

Click the Create Envelopes button to display the Envelopes and Labels dialog box

If necessary, click the Envelopes tab

Type the desired address

Insert an envelope in your printer

Click the Print button to print the envelope

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