Assessment Tasks

TASK 3 Finalise and review project

1.Budget variation report 2 ----------------------------------------------- 2. Roles and Responsibilities for Sign-offs 3 ---------------------------- 3. Handover report 4 ------------------------------------------------------- 4. Post-project evaluation 6----------------------------------------------

1.Budget variation report The budget of the project is a prediction of the resources, which include labour, materials and other resources that are required for the development of the project.

This project just exceeds a little of the budget.

Project name: Max Lionel Reality Project Plan

Expenses:

Human resources Development Goods/Services Other

Salary Commissions Casual wages Employee incentives Benefits

Meetings Trainings Consulting fees Legal fees Other professional fees Recruitment

Travel and entertainment Contracted services

Paper IT related equipment Telecommunication fees Meeting room booking fees

Budgeted cost

$ 5000 $ 6000 $1500 $2500

Actual cost

$ 5600 $ 6800 $ 1500 $ 2600

Variation

12% 13.3% 0 4%

2. Roles and Responsibilities for Sign-offs Project Role Name/s Responsibilities and

Roles Signature

Project Sponsor Max Lionel Provide representation on behalf the company; Make decisions for the recommendations provided by Ace Consultants.

Max Lionel

Project Manager Longlong Hua Organize the project into some sub- projects; Manage each aspect of the project; Risk management; Budget management; Time management.

Longlong Hua

Consultants in Ace Consultants

Mary Wang Identify MLR’s requirements; Clarify the requirements for project manager.

Mary Wang

Project team members Max Lionel Longlong Hua Mary Wang Philip Downes Nena Curnow Dina Konnov Jack Eddy Potential Clients

Each person has its own responsibility for the project.

Max Lionel Longlong Hua Mary Wang Philip Downes Nena Curnow Dina Konnov Jack Eddy Potential Clients

3. Handover report Handover report

Initial project objectives: inform agents of legal and ethical obligations as well as any standards or codes of practice instructed by MLR; promote high standards in Real Estate Institute of Vitoria Code of Conduct; inform clients, tenants of the commitments of MLR; get support from employees and clients.

Agreed changes to the objectives: N/A

Final agreed deliverables

Taks Budget cost Actual cost Schedule end date

Actual end date

1. Initiation $ 3500 $ 3500

1.1 Meet with stakeholders

$ 500 $450 20/01/2019 20/01/2019

1.2 Develop project charter

$ 2000 $ 2050 15/01/2019 16/01/2019

1.3 Deliverables $ 500 $ 500 15/01/2019 16/01/2019

1.4 Project sponsor reviews the project charter

$ 500 $ 500 20/01/2019 20/01/2019

1.5 Project charter signed

$ 0 0 20/01/2019 20/01/2019

2. Planning $ 4000 $ 4400

2.1 Scope statement

$ 1000 $ 1000 25/01/2019 24/01/2019

2.2 Determine project team

$ 1000 $ 1200 28/01/2019 29/01/2019

2.3 Project team kick off meeting

$ 500 $ 500 30/01/2019 31/01/2019

2.4 Develop project plan

$ 1500 $ 1700 09/02/2019 11/02/2019

2.5 Project plan approved

0 0 10/02/2019 11/02/2019

3. Execution $ 4500 $ 4700

3.1 Project kick off meeting

$ 500 $ 400 12/02/2019 13/02/2019

3.2 Verify user requirements

$ 1000 $ 1100 18/02/2019 18/02/2019

3.3 Organize the REVI code of conduct and ethical trainings

$ 3000 $ 3200 29/02/2019 20/02/2019

4. Control $ 2500 $ 2400

4.1 Project management

$ 1000 $ 1000 01/04/2019 01/04/2019

4.2 Risk management

$ 1000 $ 900 01/04/2019 01/04/2019

4.3 Feedback $ 500 $ 500 01/04/2019 01/04/2019

5. Closeout $ 500 $ 500

5.1 Lessons learnt $ 500 $ 500 01/04/2019 01/04/2019

Issue log

Item Strategy Date logged Date resolved

Misunderstanding of the WHS trainings provide more trainings towards WHS

15/02/2019 18/02/2019

Documents attached

NO. Title

1 Work breakdown structure

2 Gantt Chart

3 Stakeholder Analysis

Signature Longlong Hua, Max Lionel Reality

Handover report

4. Post-project evaluation Post-project reviews

Name of project: Max Lionel Reality Project Plan

Location of the Meeting: Meeting Room 1, Max Lionel Reality Building, Melbourne VIC 3000

Name of Attendance: Max Lionel Reality Longlong Hua Mary Wang Philip Downes Nena Curnow Dina Konnov Jack Eddy Potential Clients

Topic: A summary of the completion of the project Speaker Time

Brief overview of the project: This project is conducted to build customer goodwill and satisfy its legal and ethical obligations. The project manager is responsible for running the project on a day-to-day basis within defined authorities for cost and schedule as agreed with the project sponsor.

The project manager 10 min

10 min

Team member summary: Objectives of the project have been achieved. Team members understand their own tasks well. Although there has some problems during the implementation of the project, team members have adjusted their working strategies to meet the requirements.

Team representative 8 min

What worked well? The project has been done on time and everything has been development well.

The project manager 6 min

What could be improved? Business-IT alignment. IT department has its own communication style, while business department may be hard to understand.

The project manager 5 min