A project about course EXPORT POLICY AND PROCEDURES

BASIC DOCUMENTS

Formal quote: A follow-up quotation to an inquiry. Detailed information is given to inform the potential buyer of all aspects of the transaction.

Proforma Invoice: A quotation in invoice format. This document is not always required, but is often used by buyers to support an application for a Letter of Credit and/or import license.

Commercial Invoice: The basic agreement and payment term from seller to buyer. This document contains all pertinent information related to the transaction. Customs officials use this document to determine duties and taxes on goods in the shipment.

Consular Invoice: A special country invoice. Certain countries require an invoice with a special format. This document must be purchased from the consulate of the country of importation or a freight forwarder will have this form.

Certificates of Origin: This document is required by certain countries or by the terms of a letter of credit to verify the country of origin. A local Chamber of Commerce may certify and stamp this form, if required. A standard document exists, but certain countries have a specific form that is required for existing free trade agreements.

Packing List: This itemizes the contents of each package (box, pallets, skids, etc.) This document includes weights, measurements and detailed contents of each package. It should be attached to the outside of a package and/or included inside the package. This document is used by shippers and forwarders to determine freight costs. It is also used by U.S. and/or foreign customs officials to check the contents of any specific package.

Bill of Lading: The bill of lading is a contract between shipper and carrier. Also called a shipper’s bill of lading – can be either a straight (nonnegotiable) or negotiable The customer typically needs the original or a copy as proof of ownership to take possession of the goods.

Automated Export System: Bureau of Census electronic form. This electronic form records most exports and can be filled out either by the exporting company or a freight forwarder. It is used for two reasons:

1) A census record for U. S. export statistics.

2) A regulatory document – the applicable export license designation must appear on the form.

The AES is filed online, and is used by U.S. customs to monitor outgoing shipments for regulatory compliance. The AES is required for export shipments if the value is more than $2,500 per Schedule B number, and all shipments requiring an export license from any government agency. Check: www.aesdirect.gov

Insurance Certificate: