Can You Help Me With Homework? Needed By Thursday 12/09/2021

Leading and Managing the HR Project

Pamela Hines

Strayer University

Professor Lona Thomas

10/29/2021

PROJECT MANAGEMENT 2

PROJECT MANAGEMENT 2

Good information as you described and explained how you would use the communication plan. I would like to see your explanation objective and clear as you seemed to personify the communication plan by telling me what it will do and not what the purpose would do.

PROJECT MANAGEMENT

Project Management

Types of Project Management

Project management entails the methodologies, skills, knowledge, and experience used to achieve organizational goals in a manner that is effective and efficient. In project management, there are ways through which a project manager can effectively manage the project team. The project manager can employ the Scrum procedure where the team can respond swiftly, successfully, and resourcefully to change (San Cristóbal et al., 2018). This methodology will focus on delivering results through advancement in communication, unity, and speed of development. Decisions are made as a team, and consistent and valuable feedback is sent to relevant parties in the process. This method is applicable in this instance as the server system updates will require random checks to ensure that the server is up to date.

Scrum methodology counts on bringing slices of a project at various interludes during the progression, compared to waiting and allotting one concluding result at the end. Scrum methodology is also applicable as the project's scope is well defined in its adaptability and short phases. Moreover, some code implementations may bring in additional aspects that are not presently there. The project manager will need to have an agile mindset and be organized to deliver results in bits as the project unfolds (Piraveenan, 2019). An agile leader is a flexible leader who can adapt to change, have open communication with all parties, and efficaciously work on projects in phases.

The lean and sigma methodology can also be applied in project management as it entails quality control and eradicating waste. Lean concentrates on plummeting waste in the business process, thus reducing cost, lead-time, and quality advancement. Six Sigma methodology emphasizes eliminating flaws and waste and developing a solidified understanding of client expectations throughout the project. Six sigma also intensifies the project's financial performance and reduces costs associated with project completion, focusing on process improvement. Additionally, this method is applicable in the setting as the project manager wants to ensure that the objective is the same (Rolstadås & Johansen, 2021).

Outcomes in Project Management

One in every six projects will expend more than 200% of the projected amount. 70% of IT developments face project interruptions. In managing a project, various outcomes are expected (Bogdanova, Parashkevova & Stoyanova, 2020). Organizations may end up losing much money as a result of these outcomes. It is important that the project manager be flexible enough to know that possible issues might occur and develop a plan for them to be solved if they arise. These constraints will be based on time, scope, and budget. Scope creep is one of the project outcomes where the requirements of a project tend to advance over the project's lifecycle. It takes place when the executives change their provision or internal divergences and miscommunication (Otra-Aho, Iden & Hallikas, 2019). The project may anticipate one deliverable at first, but while it advances, the deliverables become ten. Hence, it results in project delays and roadblocks.

In some instances, scope creep is advantageous. Agile managers expect scope creep in the process, and they are flexible enough to manage deliverables. The client's needs may advance as time progresses. Bringing a project that responds to their requests implies that their scope is being transformed. Engaging the clients during the planning process will aid in acquiring the required expectations and deliverables (Silvius & Schipper, 2020). Moreover, resource and talent planning are also helpful in managing deliverables. It is also needful not to undertake impromptu requests during the execution of the project as it can result in delays and additional costs.

Lack of strong goals and standards is another issue in project management. Lucidity is one of the utmost vital necessities for the achievement of a project, and the absence of it fashions numerous problems in the direction of projects. Many tasks become unsuccessful due to poor planning and unclear goals. A project manager needs to discover enumerating project development by setting up signs and quality examinations. As the manager aids in the team's progression, ensuring that there are set objectives will aid in defending the vision of the executive management and other stakeholders. This can be eradicated by setting Specific Measurable, Achievable, Relevant, and Timely (SMART) approaches that will aid in setting practical goals for the project. It will also help in overcoming the barriers to project management (Silvius & Schipper, 2020). Once the purposes of the project have been created, they need to be communicated to other team members to ensure that all have understood them.

One of the most significant issues in project management is budgeting. Around 50% of industrial managers’ account costs are the most critical test they face. The contract expenditure may be over-run, which may result from an agreement between a supplier, which is on a time and material basis, and the bills are accumulating. Budgeting issues may also arise when managing risks are costing more, the management reserves are inaccessible, or the expenditures cannot be tracked. It is imperative to implement suitable budgeting measures and make authentic molds to avoid assails. Development of the scope of the project must be carried out while bearing in mind the budget constrictions (Otra-Aho, Iden & Hallikas, 2019). Budget limitations could impend the project results. Documentation of all actions must be done promptly and accurately.

In scenarios that are worn, poor risk management will result in project failure. It implies that the time, effort, and costs invested in the project are wasted, and project objectives have not been met. Poor risk management can impact the success of the project severely. Having the prudence to classify potential situations and formulating exigency plans is a significant feature of project management (Otra-Aho, Iden & Hallikas, 2019). Projects infrequently go accurately as prearranged as there are abundant elements that generate limitless options. Every project manager must introduce alternative plans that can be adopted by the project team if the project goes awry. A risk management system in the project is needed in recognizing the classes of dangers and justifying them. Exigency plans are also required in the project. The project team should classify all possible threats to ensure that corrective action may be taken if they actualize.

Accountability is a primary requirement of the project team to justify its’ activities, admit responsibilities and unveil results transparently. A project team executes effectively when all members feel responsible and succeed in fulfilling their assigned roles. Lack of commitment on the part of the project team can descend an entire project. Culpability ensures that the project manager's efforts are put on prospects, signs, and presentations, which are drivers of accomplishment. When the manager is answerable for their activities, the project is possible to be brought rendering to the prospects of the administrative personnel (Bogdanova, Parashkevova & Stoyanova, 2020). There are ways and means by which accountability can be evaluated in the organization. It entails stressing the interrelation of activities, follow-up activities, challenging poor presentation, and intensifying performance matters. Effective project managers allocate assignments to team members and through the team and guide the team in the direction of the mutual aim of positively implementing their project. Partaking in consistent check-ins in the squad also encourages responsibility (Otra-Aho, Iden & Hallikas, 2019).

Another issue that arises in project management is the incomplete assignation of investors. An uninvolved stakeholder can result in matters in the concluding phases of the project, so it's essential to reflect the customer's response and keep them updated in the course of the scheme (Silvius & Schipper, 2020). A project management team should invite the customer and other investors to the management system to vigorously contribute to determining the project and offering a response. Moreover, safeguarding that all stakeholders, interior and exterior, are in the circle right from the start of the project. It is also essential to agenda consistent conferences with all shareholders and discourses their anxieties as compulsory.

Having an intolerable limit is an extra issue that arises in project management that can affect project effectiveness. An operative project manager will distinguish the competence of the project team and transfer the development timeline by ranking limits and project times. The issue of many administrators is to find alternative methods to accomplish duties and schedule to comprehensive a scheme on period or get endorsement for sliding dates. In instances of unrealistic deadlines, time constraints are not in alignment with the cost and scope (Bogdanova, Parashkevova & Stoyanova, 2020). The project manager must upsurge resources for the project by identifying that adding properties to the plan will make the price grow and possibly prohibit the project deadline to be achieved.

Challenges faced by a project manager and their solutions

A chain is as robust as its weakest link. The overall success of the project is contingent on the individual skills of the project team. When a project is successful, the team members are successful as they play essential roles in ensuring that the project outcomes have been actualized. Even if a project manager can generate a perfect atmosphere, if the squad does not hold the required aids to attack the deliverables, the project is guaranteed to be unsuccessful. A successful project manager will invest their time in selecting an appropriate team that is unbiased. Insufficient skills by the team are a management issue that can be cracked using proper knowledge and forethought (Myrberg, 2020). Operative project directors pre-regulate the necessary skills in project management and capabilities while weighing the existing personnel to regulate whether additional staff and skillset are necessary.

Communication always has been one of the most significant challenges in project actualization. Communication is one of the critical aspects of project management, and there is a direct relationship between project success and communication. An appropriate and crystal-clear communication methodology ensures that all shareholders are involved in the procedure. There are instances where not all members know the progress of the project. A global team is enormous and communicating with them becomes a challenge (Myrberg, 2020). Effective communication methods must be put in place to ensure that all members are aware of the project, and in case any issue arises, it is communicated with transparency.

Another challenge is the actualization of deadlines. Poor project management consists of the lack of adhering to its’ client given timelines. In the past, I worked for a company that was planning to move its main office to a different state. The project manager did not ask for input from the executive team. She was unaware of preventive measures that could be put into place to allow the project to move more quickly and smoothly. Because of her lack of communication with us, she was not able to meet the deadlines. This in turn changed the six-month project into a yearlong one. I recommend that communication be vast with the key stakeholders. Additionally, setting up email, Zoom, or text messages to keep everyone informed and to encourage input would prove valuable in meeting the project’s timeline goals.

Communication Plan

A communication management plan will establish the procedures, kinds, and prospects of communications. It offers the stakeholders communication supplies to interconnect the suitable info as needed by the shareholders. It entails what is to be linked (Myrberg, 2020). A communication plan identifies how essential information will be passed to stakeholders throughout the project. It also determines the intended recipient of the communication, how they will receive it and how often they should expect to receive that information.

To illustrate the purpose of communication management, I will use a sample project. It entails updating a server system update at XYZ limited. Specifically, it involves wireframing, coding, and copywriting. These steps are unfamiliar to some stakeholders and as a project manager, each of the steps needs to be understood by all. Moreover, the project manager needs to ensure that the goal of the communication plan is known. It also dictates the stakeholders and their roles. The communication plan will also indicate the kind of information that will be shared with the stakeholders. The methodology used to communicate is also another aspect of the communication plan (Myrberg, 2020). Communication will take place regularly to ensure that all persons receive information on time. This communication plan will create written documentation to which the team can refer. It sets an expectation of when stakeholders will receive updates. A communication plan offers the opportunity for stakeholders to give feedback which aids them in detecting issues early and reducing wastage of resources. It also increases productivity during meetings or eliminates them.

Lastly, the communication plan encompasses meeting deadlines. It is important that the project observes agreed-upon timelines and sets up an effective plan to assure that they are met. Managing the project effectively will focus on keeping key stakeholders in the loop on time constraints and project progression. Charting progress so that all involved can see when goals are attained or if adjustments need to be made to adhere to the project’s timely completion.

References

San Cristóbal, J. R., Carral, L., Diaz, E., Fraguela, J. A., & Iglesias, G. (2018). Complexity and project management: A general overview. Complexity, 2018.

Rolstadås, A., & Johansen, A. (2021). The dawn of a new era for project management.

Piraveenan, M. (2019). Applications of game theory in project management: a structured review and analysis. Mathematics, 7(9), 858.

Bogdanova, M., Parashkevova, E., & Stoyanova, M. (2020). Agile project management in governmental organizations–methodological issues. International E-Journal of Advances in Social Sciences, 6(16), 262-275.

Silvius, G., & Schipper, R. (2020). Exploring variety in factors that stimulate project managers to address sustainability issues. International Journal of Project Management, 38(6), 353-367.

Otra-Aho, V. J., Iden, J., & Hallikas, J. (2019). The impact of the project management office roles on organizational value contribution. International Journal of Information Technology Project Management (IJITPM), 10(4), 79-99.

Myrberg, M. E. (2020). The communication process between a project owner and a project manager: a multiple case study of three projects in the construction industry (Master's thesis, Handelshøyskolen BI).