engineering assignment

! !

!

!

!

DEPARTMENT!OF!PUBLIC!WORKS!

!

REQUEST!FOR!PROPOSALS!

FOR!PROFESSIONAL!DESIGN!SERVICES!

FOR!THE!DESIGN!OF!

!

LAMBERT(PARK(PHASE(2(

(CIP(NO.(819)(

!

SEPTEMBER!2016!

! IMPORTANT!DATES!

RFP!ISSUED! SEPTEMBER!1,!2016!

REQUEST!FOR!INFORMATION!DEADLINE:!5:00!PM! SEPTEMBER!27,!2016!

RELEASE!OF!INFORMATION!REQUESTED! OCTOBER!3,!2016!

PROPOSAL!DUE!DATE/SUBMISSION!DEADLINE:!5:00!PM! OCTOBER!10,!2016!

AWARD!DATE! NOVEMBER!2016!

APPROXIMATE!START!DATE! NOVEMBER/DECEMBER! 2016!

1! !

! REQUEST!FOR!PROPOSALS!

FOR!PROFESSIONAL!DESIGN!SERVICES! FOR!THE!DESIGN!OF!

LAMBERT(PARK(PHASE(II((CIP(NO.(819)(

Table!of!Contents!

! 1.0!OVERVIEW..................................................................................................................................2!

2.0!SCOPE!OF!SERVICES....................................................................................................................3!

3.0!PROPOSAL!FORMAT ...................................................................................................................7!

4.0!EVALUATION!CRITERIA...............................................................................................................10!

5.0!SELECTION!PROCESS...................................................................................................................11!

6.0!PROPOSAL!REQUIREMENTS .......................................................................................................12!

!

ATTACHMENT!A!–!LAMBERT!PARK!MASTR!PLAN!

EXHIBIT!1!–!PROFESSIONAL!SERVICES!AGREEMENT!SAMPLE!

!

!

!

!

!

2! !

!

1.0(Overview(( ! The!City!of!El!Monte!(the!City)!has!made!numerous!improvements!over!the!past!several!years! to!Lambert!Park.!These!improvements!have!been!made!possible!through!funds!awarded!to!the! City!from!Air!Quality!Management!District!(AQMD)!and!the!Conservation!Corp.!Improvements! completed! through! 2016! include:! 1)! Installation! of! Watershed! Gardens;! 2)! Installation! of! a! Permeable! Pavers! Plaza;! and! 3)! Installation! of! Picnic! Shelters;! 4)! Installation! of! passive! improvements! and! park! amenities! within! the! Watershed! Gardens;! and! 5)! Environmental! Testing! for! purposes! of! abating! and! demolishing! two! existing! buildings,! (maintenance! room/restrooms!and!youth!hut).!!! ! The!City!recently!commissioned!the!preparation!of!a!New!Conceptual!Plan!for!Lambert!Park! and!this!plan!was!approved!by!City!Council!in!a!meeting!on!August!2,!2016.!This!Conceptual! Plan!(See!Attachment!A!–!Lambert!Park!Master)!will!be!the!basis!for!future!improvements!to! Lambert!Park.! !

The!City!of!El!Monte!(the!City)!is!soliciting!proposals!from!qualified!and!experienced!proposers! to! secure! architectural! and! engineering! design! services! for! the! preparation! of! plans,! specifications,!and!cost!estimates!(PS&E)!and!related!construction!documents,!and!to!provide! construction! administration! services! during! the! construction! phase! for! the! LAMBERT! PARK! IMPROVEMENTS!PHASEc2!(CIP!NO.!819).!The!plans!and!cost!estimates!will!be!comprehensive! for! all! improvements! proposed! on! the! approved! Lambert! Park! Conceptual! Plan! (Refer! to! Attachment!“A”).!It!is!the!intent!to!have!a!complete!set!of!plans!and!phase!construction!using! remaining!funds!from!the!AQMD!Grant!and!construct!improvements!when!funding!is!available.! The!Design!Project!is!to!be!funded!using!funds!awarded!to!the!City!of!El!Monte.!This!project!is! subject!to!state!and!federal!regulations!and!procurement!requirements.!!

!

At! the! of! release! of! this! RFP! The! City! has! approximately! $900,000! remaining! on! the! AQMD! grant!and!is!seeking!future!funding!from!Los!Angeles!County!for!construction!of!improvements! and! new! fields.! At! this! time! the! City! desires! to! develop! a! comprehensive! plan! for! future! improvements!to!Lambert!Park.!Construction!of!these!improvements!may!be!phased!based!on! future!funding!availability.!

!

3! !

! 2.0(Scope(of(Services( ! The!City!is!seeking!a!qualified!proposer!to!provide!technical!professional!services!related!to!the! design! of! parks! and! recreation! improvement! projects.! ! The! proposer! applying! should! have! significant! experience! in! preparing! plans,! specifications,! cost! estimates! and! obtaining! any! required!permits!for!these!types!of!projects.!!The!objective!of!the!Project!is!to!complete!the! design! and! secure! approval! of! all! plans,! specifications,! estimates,! and! permits! from! all! applicable!agencies!in!order!to!immediately!thereafter!advertise,!bid,!and!award!a!construction! contract.!! ! The! City! had! commissioned! and! approved! a! Conceptual! Master! Plan! (see! Attachment! “A”! c! Lambert!Park!Master!Plan)!and!this!plan!will!be!the!basis!for!design!services!in!this!RFP.!! ! The!following!tasks!are!identified!for!the!scope!of!services:! ( Task(1(–!Have!an!initial!scoping!meeting!with!the!City!to!finalize!the!specifics!of!the!Project!in! accordance!with!Attachment!“A”!–!Lambert!Park!Master!Plan.!Perform!Utility!Research/Other! Research! and! Coordination.! Conduct! required! surveys/design! surveys! and! prepare! detailed! base!map!for!use!in!developing!design!plans.!In!summary!this!task!shall!include!the!following! services:! !

1) Meetings!(number!of!meetings):! a. Scoping/Kickcoff!(2)! b. Utility!Company!(2)! c. Stakeholders!!c!Final!Design!(2)! d. City!Council!(2)! e. City!Staff!(5)!

! 2) Develop!and!maintain!Project!Schedule!for!Approval!based!on!City!approval!process!and!

grant!restrictions! !

3) Research,!Survey,!and!Base!Map!preparation! ! Task(2(–!Develop!all!design!plans!based!on!Task!1!and!Attachment!“A”!–!Lambert!Park!Master! Plan.!Project!Plans:!Prepare!design!plans!for!the!construction!of:! !

1) Upon!completion!of!Base!Map,!conduct!second!scoping!meeting!with!City!to!discuss!any! deviation!from!initial!scoping!meeting!/!approved!Conceptual!Plan!that!may!be!required! based!on!information!obtained!during!Task!1.!! !

2) New! Restroom/Concession/Staff! Building.! Concession! portion! designed! for! Level! 3! Concession.! !

4! !

3) New!Plaza! !

4) Renovate!Existing!Building! !

5) New!Playground!Areas;!Tot!Lot!(Age!2c5)!&!Children!(Age!5c12)!! !

6) New!Multicuse!Sport!Fields! !

7) New!Field!Lighting! !

8) New!Outdoor!Fitness!Stations! !

9) New!Hardscape!Improvements!and!Amenities! !

10) New!Landscape!Improvements! !

11) New!Utilities/Utility!Improvements!to!Support!the!proposed!improvements! !

12) Funding!to!construct!all!improvements!has!not!yet!been!secured.!Should!full!funding!not! be! available! at! the! time! the! design! plans! and! specifications! are! approved,! it! may! be! necessary! to! construct! the! improvements! in! phases! based! on! available! funding.! Proposers! shall! provide! services! to! separate! the! plans! into! multiple! phases! for! construction!(Assume!3!phases).!!Phasing!shall!take!into!account!the!time!gap!between! phases!and!a!maximum!of!3!phases.!Fee(to(this(subtask(shall(be(identified(as(a(separate( line(item(under(Task(2.!

! Design!Services!shall!follow!and!include!Schedule!and!Schedule!Control!covered!under!Section! 3,! Item! 8.! Additionally,! the! scope! of! professional! services! shall! include! coordination! with! all! applicable! regulatory! agencies! and! outside! utility! companies! if! required! for! the! design,! execution!and!completion!of!this!project.!Allow!3!weeks!for!each!City!review.!! ! Plans!shall!be!submitted!at!the!following!stages!of!completion!for!City!review!and!comment:! 30%,!65%,!95%,!100%!(Final).!! ! Task(3(–!Project!Specifications!at!30%,!65%,!95%,!and!100%!submittal:!Prepare!specifications!in! conformance! with! the! current! Standard! Specifications! for! Public! Works! Construction! (Greenbook)! and! other! applicable! agency! standard! plans,! specifications,! and! guidance! documents! in! order! to! obtain! plan! approval.! ! Provide! the! required! permits,! standards,! and! reference!materials!to!be!included!in!the!City’s!standard!contract!documents.!!Every!item!of! work!must!be!fully!covered!including!a!measurement!clause!and!a!payment!clause.! ! Task(4(–!Construction!Estimate:!Prepare!an!engineer’s!construction!estimate!for!the!designed! Project!at!the!65%!submittal!and!100%!submittal.!!Cost!estimates!shall!have!quantities!and!unit!

5! !

prices!with!backcup!calculations!for!all!quantities.!!The!consultant!shall!verify!current!unit!prices! at!time!of!final!plan!approval.! ! Task(5(–!Permitting!and!Regulations:!Develop!and!manage!the!approval!process!for!all!required! permits! and! environmental! documents.! ! The! consultant! shall! observe! all! laws,! rules,! and! regulations!concerning!environmental!permitting!and!the!scope!of!professional!services!shall! include!all!steps!necessary!in!the!project!development!and!permitting!process!to!fully!entitle! the!project!to!move!into!the!construction!phase.!! !

1) Document,! design,! and! incorporate! environmental! requirements! (i.e.,! CEQA! documentation,!etc.),!mitigation!measures,!NPDES!requirements!(including!adherence! to!MS4!LID!requirements),!BMPs,!air/water!quality,!and!erosion/sediment!control!into! the!Project!construction!documents!as!required.! !

2) Provide!a!signed!checkcoff!list!certifying!that!all!environmental!clearances/permits!have! been! completed! and! all! mitigation! measures! have! been! incorporated! into! the! PS&E! prior!to!the!advertisement!of!the!project!for!construction.! !

3) Proposers! shall! incorporate! the! City! of! El! Monte’s! Tree! Protection! and! Preservation! Ordinance,!Chapter!14.03!of!the!El!Monte!Municipal!Code!(EMMC)!as!applicable.!!The! deliverables! provided! to! the! City! shall! conform! to! those! regulations! to! ensure! a! complete!and!conforming!project.!!The!consultant!and!its!subconsultants!shall!comply! with! Public! Works! Greenbook! and! EMMC! in! the! preparation! of! full,! complete,! and! accurate!PS&E.!Note:!The!City!shall!supply!the!successful!proposer!with!a!recent!tree! survey!report!for!Lambert!Park.! !

4) Proposers! shall! incorporate! all! federal,! state,! and! local! laws,! rules,! and! regulations! concerning! public! works! as! applicable.! ! The! deliverables! provided! to! the! City! shall! conform! to! those! regulations! to! ensure! a! complete! and! conforming! project.! ! The! consultant!and!its!subconsultants!shall!comply!with!Public!Contract!Code!Section!10120! in!the!preparation!of!full,!complete,!and!accurate!PS&E.!

! Task(6(–!Construction!Support!Services:!Provide!engineering!services!prior!to,!during,!and! following!construction!including:! (

1) Attend!a!precconstruction!meeting!and!provide!clarification!of!contract!documents!as! needed.!

! 2) Assist!the!City!with!Request!for!Information!responses.!

! 3) Provide! review! of! the! Contractor’s! submittals! for! conformance! with! the! contract!

documents.! !

4) Subsequent!to!completion!of!construction,!the!consultant!shall!provide!Mylar!plots!of!

6! !

revised!drawings!incorporating!all!ascbuilt!revisions!clouded!and!noted!in!the!revision! block!using!the!Contractor’s!record!red!lines.!!The!Project!drawings!should!be!stamped! “Project! Record! Drawings”.! ! Transmit! original! Mylar! Record! Drawings! and! two! CDs! containing!all!project!drawings!including!AutoCAD!files!as!well!as!PDF!versions.!!

! All!data,!documents,!and!other!products!used!or!developed!during!the!project!will!become!the! property!of!the!City.! !

7! !

!

3.0(Proposal(Format(

All!proposals!shall!include!the!following!information!and!comply!with!the!associated!page!limit! restrictions.!!Note!that!1!page!includes!the!front!side!of!an!8.5x11!sheet!of!paper!and!the!cover! does!not!constitute!a!page.! !

1) Cover!Letter.!!Maximum!1!page!cover!letter!signed!by!an!officer!of!the!firm,!binding!the! proposer! to! all! of! the! commitments! made! in! the! submittal.! ! The! letter! shall! include! name,!address!and!phone!number!of!the!person!authorized!to!represent!the!proposer! and!shall!include!the!following!Statement:!

a. I!HAVE!READ!UNDERSTOOD,!AND!AGREED!TO!ALL!STATEMENTS!IN!THIS!REQUEST! FOR! PROPOSAL! AND! ACKNOWLEDGE! RECEIPT! OF! ALL! ADDENDUMS/AMENDMENTS! AS! WELL! AS! TO! THE! TERMS,! CONDITIONS,! AND! ATTACHMENTS!REFERENCED.! !

2) Proposer’s!Background.!!!Maximum!2!page!background!on!the!proposer!and!its!area(s)! of!professional!expertise!relevant!to!this!RFP.!!An!additional!1!cpage!may!be!included!to! highlight!the!background!of!each!proposed!subconsultant!to!be!used!by!the!proposer! and!the!specific!task(s)!or!functions!the!subconsultant!will!perform.!!! !

3) Qualifications!and!Experience!of!Proposer’s!Personnel.!!Maximum!3!page!summary!of! the!relevant!experience,!work!history,!training,!education!and!special!certifications!of! the! proposer’s! personnel! who! will! be! performing! the! professional! services! contemplated!under!this!RFP!on!the!proposer’s!behalf.!!Briefly!discuss!the!Consultant! team's!qualifications!and!experience!with!projects!of!a!similar!magnitude!and!nature.!! Proposers!shall!provide!identical!information!for!all!subconsultants’!performing!any!of! the! tasks! or! services! contemplated! under! this! RFP! on! the! proposer’s! behalf.! ! The! summary!shall!also!include!the!office!location!of!key!personnel!proposed!to!work!on!this! contract.! ! Relevant! experience! can! include! your! company’s! overall! experience,! experience! with! similar! projects! and! the! experience! of! individuals! on! your! proposed! team.!!Show!how!your!experience!relates!to!the!demands!of!this!project.!

! 4) Project!Approach.!!Maximum!3!page!summary!of!the!proposed!approach!to!designing!

this! park! improvement! project.! ! The! proposer! shall! explain! the! way! in! which! the! proposer!will!timely!complete!all!of!the!tasks!called!for!under!the!RFP!along!with!an! estimate!of!the!time!it!will!take!to!complete!each!task.!!Include!a!brief!overview!of!the! Consultant's! understanding! of! the! project.! ! The! content! will! reflect! the! particular! viewpoint!of!the!Consultant.!!!

! 5) Proposed! Personnel.! ! Maximum! 2! page! resume! for! the! project! manager! and! 1! page!

resume! for! each! of! the! other! key! personnel,! including! subconsultants,! which! will! be! performing!the!majority!of!the!work!on!this!project/contract.!!Resumes!for!corporate! leadership!should!not!be!included!unless!said!individuals!will!be!performing!substantial!

8! !

work!on!this!project.!!The!designated!Project!Manager!shall!be!the!primary!contact!with! the!City!during!the!contract!period!and!shall!function!in!that!capacity!while!employed!by! the!firm.!!In!addition,!the!City!must!approve!changes!of!personnel.!!

6) Quality! Assurance/Quality! Control! Procedures.! ! Maximum! 1! page! brief! description! of! the! consultant’s! approach! to! implement! a! Projectcspecific! Quality! Control! Plan.!! Describe! the! major! elements! and! steps! of! the! quality! assurance! /! quality! control! (QA/QC)! program! and! procedures! that! will! be! followed! for! each! deliverable! (i.e.! engineering! discipline! review,! coordination! review,! constructability! review,! QA/QC! control!review,!etc.).!! !

7) References.!!Each!proposal!must!include!at!least!3!public!agency!references!going!back! at!not!more!than!five!(5)!years!from!the!issuance!of!this!RFP!in!which!the!proposer!was! engaged!to!perform!tasks!similar!to!those!requested!under!this!RFP.!!References!should! place!an!emphasis!on!past!projects!in!which!the!personnel!to!be!used!by!proposer!for! this!project!were!deployed.!The!references!should!include!the!name,!title!and!contact! information! of! the! public! agency! officer! or! employee! responsible! for! overseeing! the! proposer’s!work.!!

! 8) Schedule!and!Schedule!Control.!!Maximum!2!page!schedule!detailing!when!the!specific!

Tasks! will! be! completed.! ! Proposers! should! factor! in! additional! time! that! may! be! required!due!to!reasonably!foreseeable!types!of!delays.!The!proposal!shall!identify!all! critical!task!sequencing!and!critical!paths!required!to!ensure!that!the!work!is!timely!and! completely!completed.!The!Consultant!shall!submit!a!detailed!project!schedule!outlining! the!tasks,!activities,!deliverables,!milestone!and!duration!required!for!the!completion! and! submission! of! each! of! the! deliverables! identified! in! the! Scope! of! Services.! The! schedule! shall! also! factor! in! reasonable! review! and! feedback! periods! for! draft! deliverables!by!City!staff!as!well!as!any!and!all!legally!mandated!review!and!comment! period,!including!those!that!may!be!required!by!third!party!regulatory!agencies.!!

! 9) Fee!Schedule/Cost!Proposal.! !Maximum!3!page!detailed!cost!estimate!for!performing!

specific!Tasks!identified!in!the!RFP!and!a!schedule!of!rates!for!each!proposed!personnel! that!may!be!tasked!to!complete!the!Project.!The!Taskcspecific!cost!estimate!shall!include! an! estimate! of! the! number! of! hours! per! staff! member! by! proposed! task! and! clearly! identify!an!hourly!rate!schedule!for!the!proposed!staff.!The!proposal!shall!indicate!the! compensation!structure!for!performing!specific!services!identified!in!Tasks!1!through!6! (e.g.! flat! lump! sum! or! hourly! rate! structure)! for! each! Task.! ! The! proposal! shall! also! include! costs! and! expenses! related! to! photocopying,! postage,! travel,! etc.! (i.e.! Reimbursement! expenses).! ! To! the! extent! that! a! proposal! contemplates! the! use! of! subconsultants! to! perform! any! one! or! more! of! the! above! described! tasks! on! the! proposer’s! behalf,! the! proposal! shall! include! a! List! of! Subconsultants! identifying! all! subconsultants!and!state!the!fee!for!each!subconsultant!in!the!Fee!Schedule!under!the! appropriate!Task!under!which!the!service!will!be!provided.!!In!so!far!as!the!proposer’s! proposal! contemplates! an! increase! in! compensation! rates! or! charges! prior! to! the! completion!of!Tasks!1!through!6,!and!during!the!term!of!the!portion!of!the!PSA!or!any!

9! !

extension!term,!the!proposal!shall!clearly!indicate!when!such!increases!will!take!effect! and!by!how!much.! !

a. The!Fee!Schedule/Cost!Proposal!shall!be!delivered!in!a!separate!sealed!envelope! which!is!plainly!marked!on!the!outside!“Lambert!Park!Phase!II!(CIP!NO.!819)”!and! addressed! to! the! abovecmentioned! location.! ! The! envelope! shall! contain! the! name!and!address!of!the!consultant!clearly!marked!on!the!outside.!

! The!City!reserves!the!right!to!delete!specific!task(s).!!

10! !

!

4.0(Evaluation(Criteria(

Each! proposal! shall! be! evaluated! on! the! basis! of! the! proposer’s! expertise,! experience! and! training!and!the!expertise!of!its!key!personnel!along!with!prior!contracting!history,!approach!to! the!project,!cost,!proposed!schedule!and!compliance!with!the!RFP!requirements!including!the! terms!of!the!attached!PSA.!Each!such!factor!shall!be!weighted!by!the!City!as!follows:!!

1) Expertise,! Experience! &! Training! Plus! Prior! Contracting! History! (25%)! –! The! expertise,! experience! and! training! of! the! proposer! and! its! key! personnel! and! previous!experience!with!similar!work!in!similar!fields!and!qualifications!and!depth! of! the! staff! that! will! perform! the! work! on! this! project.! ! This! factor! includes! evaluation!of!the!proposer’s!prior!contracting!history,! including!the!review!of!the! proposer’s!certifications!relating!to!false!claims,!debarment!and!civil!litigation.! !

2) Project! Approach! (40%)! –! The! proposer’s! responsiveness! in! developing! a! comprehensive!plan!while!meeting!regulatory!requirements!and!the!City’s!specific! needs.!

! 3) Cost! (15%)! –! The! proposed! compensation! structure! (inclusive! of! hourly! rates! of!

compensation,!pass!through!costs!and!subconsultant!costs)!for!the!performance!of! Tasks! 1! through! 8,! inclusive! of! its! proposed! notcto! cexceed! sum.! ! The! proposers! proposed! strategy! for! containing! costs! incurred! by! City! while! still! meeting! the! objectives!and!standards!set!forth!under!the!RFP.!

! 4) Schedule!(10%)!–!Proposal!for!completing!the!project!in!a!timely!manner,!inclusive!

of! the! proposer’s! ability! to! identify! critical! paths! for! the! timely! and! competent! completion!of!all!work!contemplated!under!the!RFP.!!

! 5) Compliance! with! RFP! (10%)! –! The! ability! of! the! proposer! to! comply! with! all!

instructions!set!forth!under!this!RFP!as!well!as!the!proposer’s!ability!to!agree!to!all!of! the!terms!and!conditions!of!the!attached!PSA!without!modification,!particularly!as! relates!to!indemnification,!insurance!requirements!and!standards!of!care.!! ! !

11! !

!

5.0(Selection(Process(

A! selection! committee,! comprised! of! City! staff! will! review! the! proposals.! ! Proposals! will! be! ranked!on!qualifications!and!the!selection!committee!may!choose!to!interview!several!of!the! top!ranked!proposers.!However,!at! its!sole!discretion!the!selection!committee!may!dispense! with!interviews!and!select!a!proposer!to!perform!the!work.!

12! !

!

6.0(Proposal(Requirements(

Proposals!must!be!submitted!using!the!following!methods:!!! Three!(3)!printed!copies!of!the!proposal!must!be!received!prior!to!the!Submission!Deadline.!! Proposals!shall!be!submitted!to!the!following!address:! !

City!of!El!Monte!! Department!of!Public!Works!–!Engineering!Division! City!Hall!West! 11333!Valley!Boulevard! El!Monte,!CA!91731c3293!

! ATTN:!Elaine!Jeng,!P.E.! Public!Works!&!Utilities!Director/City!Engineer!

! Subject:!RFP!–!Lambert!Park!Phase!II!–!CIP!NO.!819!

! Proposals!may!be!submitted!via!personal!delivery,!overnight!courier!(e.g.,!FedEx!or!UPS)!or!U.S.! Mail.!Proposals!must!be!received!by!or!before!the!Submission!Deadline.! !Proposals!that!are! deposited! with! an! overnight! courier! or! post! marked! prior! to! the! Submission! Deadline! but! received!after!the!Submission!Deadline!will!not!be!considered!by!the!City.!!! Submitted! proposals! shall! be! maintained! as! confidential! records! of! the! City! up! to! the! Submission!Deadline.!!Proposers!may!withdraw,!modify!and/or!resubmit!a!proposal!prior!to!the! Submission!Deadline!but!not!after.! !Proposers!shall!be!bound!to!the!terms!of!their!proposal! following! the! Submission! Deadline,! however,! the! City,! in! its! sole! and! absolute! discretion,! reserves! the! right! to! accept! post! deadline! modifications! if! it! is! determined! that! such! modifications!are!in!the!best! interests!of!the!City.! !The!City!also!reserves!the!right!to!waive! minor!noncsubstantive!informalities!or!allow!the!proposer!to!correct!them.! !

1) Proposers!shall!be!solely!and!exclusively!responsible!for!all!costs!incurred!in!connection! with! the! preparation! and! submission! of! the! proposals;! demonstrations;! interviews;! preparation! of! responses! to! questions! and! requests! for! additional! information;! for! contract!discussions;!or!for!anything!in!any!way!related!to!this!RFP.! !The!City! is!not! liable!for!any!costs!incurred!by!a!proposer!in!response!to!this!RFP.!!Whether!or!not!a! proposer!is!awarded!a!contract!pursuant!to!this!RFP,!no!proposer!shall!be!entitled!to! reimbursement!for!any!costs!or!expenses!associated!with!the!proposer’s!participation! in!this!RFP!process.!! !

2) Late!proposals!will!not!be!considered.! !

3) The!City!reserves!the!right!to!reject!any!and!all!proposals!received!as!a!result!of!this! RFP.!!The!City’s!potential!award!of!a!contract!will!not!be!based!on!any!single!factor!nor! will! it! be! based! solely! or! exclusively! on! the! lowest! cost! proposal.! ! If! a! contract! is!

13! !

awarded,! it! will! be! awarded! to! the! proposer! who! in! the! judgment! of! the! City! has! presented!an!optimal!balance!of!relevant!experience,!technical!expertise,!price,!quality! of!service,!work!history!and!other!factors!which!the!City!may!consider!relevant!and! important!in!determining!which!proposal!is!best!for!the!City.!!

! 4) The!City!reserves!the!right!to!cancel!or!modify!this!RFP.!!There!is!no!guarantee!that!the!

City!will!award!contract.! !

5) The! City! reserves! the! right! to! investigate! the! qualifications! of! any! proposer! under! consideration!including!proposed!subcontractors!and!parties!otherwise!related!to!the! proposer!and!require!confirmation!of!information!furnished!by!a!proposer,!or!require! additional! evidence! of! experience! and! qualifications! to! provide! the! services! or! otherwise!discharge!the!obligations!required!by!this!RFP.!

! 6) Following!the!Submission!Deadline,!the!City,!pursuant!to!the!California!Public!Records!

Act!(Govt.!Code!Section!6250!et!seq.)!reserves!the!right!to!make!copies!of!all!submitted! proposals!available!for!inspection!and!copying!by!any!interested!member!of!the!public,! except!to!the!limited!extent!the!City!determines!that!any!information!contained!in!a! proposal!is!legally!privileged!under!the!California!Public!Records!Act.!!By!submission!of! a!proposal,!proposers!acknowledge!and!agree!that!their!proposal!and!any!information! contained!therein!may!be!disclosed!by!the!City!to!interested!members!of!the!public,! including!other!proposers.!!

! 7) The!City!reserves!the!right!to!approve!or!disapprove!of!particular!subcontractors,!joint!

venture!partners,!or!other!proposed!team!members.! !

8) The!City!reserves!the!right!to!evaluate!responses!in!terms!of!the!best!interests!of!the! City,!applying!criteria!provided!in!this!RFP!and!any!other!criteria!the!City,! in! its!sole! discretion,!deems!pertinent.!

! 9) By!the!submission!of!a!proposal,!each!proposer!accepts!and!agrees!to!execute!a!written!

Professional!Services!Agreement!(PSA)! in!the!form!attached!hereto!as!Exhibit!1.! !By! submission!of!a!proposal,!each!proposer!agrees!to!execute!a!PSA!with!the!City!in!the! form!attached!hereto!as!Exhibit!1,!inclusive!of!all!stated!terms!and!conditions!relating! to! indemnification,! required! insurance! and! standard! of! care! requirements.! ! If! a! proposer!is!unable!to!agree!to!any!of!the!terms!or!conditions!of!the!PSA!in!the!form! attached!hereto,!the!proposer!must!identify!the!provision(s)!in!question!and!provide!an! explanation!as!to!why!the!proposer!cannot!comply!with!such!provisions.!!If!a!proposers! objection! to! a! certain! provision! of! the! PSA! is! merely! a! question! of! added! cost,! the! proposer!shall!indicate!in!the!proposal!the!difference!in!cost!associated!with!complying! with!the!provision(s)!versus!the!cost!associated!with!the!City’s!waiver!or!modification! of!the!provision(s).!!The!City!shall!be!under!no!obligation!to!make!modifications!to!the! PSA! after! a! contract! has! been! awarded! and! proposers! shall! be! deemed! to! have! incorporated!all!costs!associated!with!compliance!with!the!PSA!into!their!proposal.!!A!

14! !

proposer’s!inability!to!comply!with!one!or!more!provisions!of!the!PSA!shall!be!a!factor! that!will!be!considered!by!the!City!in!determining!which!proposal!will!serve!the!best! interest!of!the!City!when!all!other!factors!are!taken!into!account.!! !

10) All!proposals!must!remain!valid!for!a!minimum!period!of!ninety!(90)!calendar!days!after! the! Submission! Deadline.! ! Responses! may! not! be! modified! or! withdrawn! by! the! proposer!during!this!period!of!time!except!in!accordance!with!this!RFP!and!with!written! permission!granted!by!the!City.! !

11) All!questions!or!requests!for!clarification!shall!be!submitted!via!email!to!Alan!Palermo! at! [email protected]! by! the! REQUEST! FOR! INFORMATION! DEADLINE.! ! All! questions!received!by!this!deadline!will!be!addressed!and!posted!on!the!City’s!website! (www.ci.elcmonte.ca.us)!by!the!RELEASE!OF!INFORMATION!REQUESTED!DATE.!

! 12) If!it!becomes!necessary!to!revise!any!part!of!this!RFP,!an!addendum!will!be!posted!on!

the!City’s!website.!!It!shall!be!the!sole!responsibility!of!the!proposer!to!check!for!any! addendums!to!the!RFP!that!may!be!issued!by!the!City.!

! 13) It!is!presumed!that!each!proposer!has!read!and!is!thoroughly!familiar!with!the!scope!of!

services!to!be!performed!under!this!RFP.! ! 14) The!proposer!agrees!that,! if!a!contract! is!awarded!to!a!proposer,!the!proposer!shall!

make!no!claim!against!the!City!or!any!of!the!funding!agencies!because!of!any!estimate! or!statement!made!by!any!employees,!agents,!or!consultants!of!the!City!which!may! prove!to!be!erroneous!in!any!respect.!

! 15) Proposers!may!withdraw!their!proposal!prior!to!the!Submission!Deadline.!

!

A ttachm

ent “A ”