Post-Implementation Review

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Running head: CONTRACT PLAN AND MILESTONES

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CONTRACT PLAN AND MILESTONES

Contract Plan and Milestones

Katherine Askew

BSA/515

September 14, 2020

Iwona Rusin

CONTRACT PLAN

BACKGROUND AND OBJECTIVES

Statement of Need: HWE Accessories is a cell phone accessory corporation that needs to execute a new website. The one that is in use as per now is information only. HWE entails a new site that enables consumers to peruse inventory, make a assessment of items, and make purchases. It also does not possess an internal IT department; hence contracting the website out of Shopify will be the feasible solution.

Applicable Conditions: Implementation of a new account with Shopify. The latter will cost for upcoming systems, hosting as well as maintenance.

Costs and Period of Performance: The estimated cost and duration is as shown below:

PERIOD	COST	PERFORMANCE
Base Year	$1457.00	01/12/2018 – 01/12/2019
1st Option Year	$1457.00	01/12/2019 – 01/12/2020
3rd Option Year	$1457.00	01/12/2020 – 01/12/2021
4th Option Year	$1457.00	01/12/2021 – 01/12/2022
TOTAL	$5828.00

Capability or Performance: Including Shopify, HWE can generate a website in the absence of instant encrypting. They have a commanding editing tool on the site as well as drag and drop tools. HWE can sell items with the capability of adding products in a flash with a lot of ease as well as accept payments securely.

Delivery or Performance-period requirements: Shopify can have the website and operating for months, after acquiring the payment of the first year. Joining with Shopify to recommend their e-commerce site can give them the chance to be on top of the competition.

Trade-offs: HWE will need to include the new annual cost of $1457.00 for the website. For site payment and the making of profits, they will have to see an increment of a minimum of 7% during the first year.

Risks: Technical- These will be inclusive of processing faults. Upon processing of payments, HWE has to determine it is secure and that the method is precise. Cost- The first-year cost of HWE’s site to be up is $1457.00. It is necessary to include the cost for both returned and lost products. HWE will be necessary to include E-Commerce Insurance Coverage to protect themselves. Schedule- This kind of chance can take place if HWE does not get started on the site. They could proposition payment for the site but take a drawn-out time to enter their supply on the site; this could, in return, result in loss of revenues.

PLAN OF ACTION

Product or Service Description: HWE has chosen by acquiring their website from Shopify.com. It has decided to buy its premium plan, which offers: 35 GB of bandwidth, phone orders & CRM, ratings, and reviews, as well as forming site services.

Potential Sources: The use of the Shopify.com website will categorize potential Offerors- them. Market Research: The owners, as well as managers, conducted this. They presented meetings to research e-commerce website organizations and limited their choice to Shopify. They did this because their cost to alternatives provided a plan. Their strategies give more than rivals and tend to be less expensive, specifically for annual pricing.

Competition: The projected plan will be requested on a non-competitive basis. HWE does not wish to make companies compete. They have narrowed down to a business they deem is the best and within their budget.

Contracting Considerations: Contract Type: Shopify will be an annual contract Options: Option of extending services Special Contract Clauses/ Provisions/ Deviations: None. Contracting Method: There has been a determination that the handling of discussed procedures for the website through Shopify.com is the most useful to the business requirements. Holding discussions flexibly with potential offerors tends to enhance the ability of the business to maximize competition. Contract Administration: Finance Manager of HWE and Shopify.com

Budgeting and Funding: Derivation of Budgeting Estimates: HWE is going to budget for the $1457.00 annual fee for the first two years. They are only going to pay for the first year upfront. Funding Availability: HWE will finance the new website from its net profits in the form of cash. Currently Used: $1457.00

Management of Information Requirements: A QASP will be utilized to monitor Shopify. It will be used to oversee contractor working assessment by making sure the endeavors of the contactor are timely, effective, and will convey the outcomes in the agreed contract.

Logistic Consideration: The website will be handled through Shopify.com; however, service distribution will be done by HWE. They will ship inventory through USPS and UPS. HWE will own a package intended for delivery, package, and pricing with those specific companies.

Business-Furnished Equipment: Zero inventory will be sent to the contracting establishments. HWE will store things in their warehouses.

Safety and Security Considerations: HWE will make use of Shopify.com security. There will be an establishment, maintenance, and monitoring of the website with enough security.

Evaluation and Selection Process: All purchase requests that will be received are going to undergo an initial review, and upon a satisfactorily passing, the initial assessment be comprehensively evaluated. In case the purchase is rendered ‘untimely or deemed ineligible to be considered, the applicant will be notified that he or she cannot be considered for the purchase. The clients who have chosen a particular phone will be shortlisted, and the one who made the purchase the first one will be selected before the others.

Contract Management: The requirements, objectives, expectations, and risks of the new website will be defined as a form of contract preparation. It will then be authored, negotiated, then approved before been finalized. The contact will then be executed as per its goals to achieve them. Amendments, as well as revisions, will be followed to the letter.

Vendor Risk and Relationship Management: There will be a comprehensive plan to identify as well as mitigate the website’s uncertainties, legal liabilities, and damage with regards to reputation. The risks related to cyber-attacks and data breaches from the third-party vendors will be discovered and mitigated. The relationship will be managed as follows: The requirements of the vendors will be defined and determined, and vendor assessments for all vendors will be created (Gaikwad et al.,2018)

Software Escrow: The site will have a neutral third-party escrow agent that will hold its source code until an event that has been agreed upon mutually takes place (Yu, 2019, February).

Software Licensing: The website will undertake an end-user license agreement to license its software. It will establish the right of a purchaser to utilize the software. It will include various ways the software will be used together with the rights of the customer obtained through purchasing the software (Li et al.,2017).

PROJECT MILESTONES

How to know if the project is on track

Rigorously track the critical path: Although tasks are not equally created, so long as this path remains on track, the project will still be on course. One should check in with critical path owners in advance of the schedule and make sure they remember the importance. Roadblocks need to be removed, a follow up conducted, and the critical path protected as a prized possession. Track objectives and Milestone metrics: goals are easy to track; however, it is not enough. A focus should be made on the determination of milestone metrics. Ask Questions: For instance, halfway between milestone metrics, it is essential to ask the subject matter experts regarding the progress. They tend to provide the correct details regarding the project.

What to do if a task or subtask does not proceed on time

They should be broken down into smaller tasks or subtasks and distributed to various persons for them to be worked on; this will ensure they are completed on time and that they have been done efficiently.

Criteria used to measure the success of the project

Quality: This is done by checking whether the change management process is being followed. Cost: Evaluation of how the project is performing financially is critical. A comparison of the current actual spending with what had been budgeted should be made. A project dashboard can be used to examine the actual spend in real-time. Stakeholder Satisfaction: This is done by checking how the broader team feels about the project and what needs to be done differently (Zwikael&Meredith,2019).

References

Gaikwad, P. H., Jadhav, A. G., Pathan, V. T., & Gujarati, N. A. (2018). REVIEW ON VENDOR AUDIT MANAGEMENT. Asian Journal of Pharmaceutical Research and Development, 6(4), 92-96.

Yu, Z. (2019, February). Research on key escrow technology Based on software. In Journal of Physics: Conference Series (Vol. 1168, No. 3).

Li, S., Cheng, H. K., Duan, Y., & Yang, Y. C. (2017). A study of enterprise software licensing models. Journal of management information systems, 34(1), 177-205.

Zwikael, O., & Meredith, J. (2019). Evaluating the success of a project and the performance of its leaders. IEEE Transactions on Engineering Management.