Katharine Becks- Discussion Board Question

K-12-District-Facility-Safety-and-Security-Audit.xls

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Cover Sheet


District Facility Safety and Security Audit Toolkit
		Facility Name
		Facility Address
		Facility Phone Number
		School District
		Superintendent
		Principal/Facility Manager
		Dates of Audit
		Safety and Security Audit Team Members

Demographics

SCHOOL/FACILITY CHARACTERISTICS AND SURROUNDING ENVIRONMENT
Directions: Please assess the following areas and answer each question accordingly.
		Answer
Staff and Student Characteristics
1	How many staff members are at this facility?
2	What is the total enrollment of students?
3	Percentage of students with limited English proficiency.
4	Percentage of students with free or reduced lunch.
5	Percentage of students with special education needs.
6	What is the school’s average daily student attendance?
School/Facilities (see drop down box)
7	Which of the following best describes the school/facility.
	If other please specify
8	Which of the following best describes the environment of the school/facility.
	If other please specify
Surrounding Environment (see drop down box)
9	Adjacent to an interstate highway.
10	Off a major (4-lane) road.
11	On a busy residential road (not divided by a median). Near an industrial area.
12	Near a transportation hub.
13	Near railroad tracks (within 1000 yards) Near a gas pipeline.
14	Near a park.
15	Adjacent to a business district. (e.g. grocery, convenience, fast food, etc.)
16	In or near a flood plain.

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Intruder

INTRUDER ASSESSMENT
Directions: Please assess the following areas and answer each question accordingly.
1	Team Member Conducting Assessment
Visitor Policies & Procedures
2	School
3	Date
4	Time
5	Time gained entry
6	Entrance point(s)
7	First personal contract
Visitor Policies & Procedures (see drop down box)		Answer	Comments
8	Were all but main entry door locked?
9	Was main entry observed by staff?
10	Were classrooms not easily accessible?
11	Were you directed to the office?
12	Were you escorted to office?
13	Were you asked to sign-in?
14	Were you asked to show picture ID?
15	Were you given a dated visitor pass?
16	Were visitor passes closely monitored?
17	Were students monitored by staff?

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Risk Factors

NEIGHBORHOOD & SCHOOL/FACILITY RISK FACTORS
Directions: For each risk factor below, please indicate the extent to which you think the factor is present for your school/facility.
Risk Factor (see drop down box)		Answer	Comments
1	Vandalism in neighborhood
2	High student mobility
3	Graffiti in neighborhood
4	Gang activity in neighborhood
5	Crime in neighborhood
6	Poverty in neighborhood
7	Trespassing on school grounds
8	Parent withdrawal of students due to safety concerns
9	Sex offenders in neighborhood
10	Students adjudicated for weapons, drugs, alcohol, or assaults
11	Bullying, intimidation, harassment in school
12	Student support services
13	Truancy

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Instructional (1 of 2)

INSTRUCTIONAL FACILITY (PART 1 of 2) - POLICY & PROCEDURES
Directions: Please assess the following areas and answer each question by selecting: YES, NO, N/A (Not Applicable), or N/AS (Not Assessed) from the drop-down box.
		Answer	Comments
(A) Grounds and Building Exterior (see drop down boxes)
1	Graffiti is promptly documented/photographed then removed after discovery.
2	There are central reporting anti-intruder alarms.
	(A-1) Buses and Parking
3	Staff members are required to obtain parking decals or some other form of identification to authorize parking on school property.
4	High school students are required to obtain parking decals or some other form of identification to authorize parking on school property.
5	Someone is assigned to check for unregistered vehicles in parking areas.
6	The identities of school bus drivers are verified before they enter school grounds.
7	School buses and other transportation vehicles are secured when not in use.
8	School buses are visually inspected by transportation personnel prior to use.
	(A-2) Access Control/Visitor Procedures
9	Written permission is needed to remove students or for them to leave the grounds.
10	Staff have been trained on visitor procedures including what to look for in identification and behavior.
11	There are written procedures to guide access to the building by staff before and after school hours.
12	Staff members present in the building after school hours are required to sign in/out.
13	Visitors must present photo ID to obtain visitors badge.
14	Visitor's photo ID is retained until check out is completed.
15	Visitor's badges are completed by staff only.
16	Visitor sign-in logs are verified by staff or completed by staff at sign in.
17	Visitors are required to wear visible, dated identification.
18	Visitor badges list destination and/or person being visited.
19	Contractors and vendors are required to sign in and out.
20	Contractors and vendors are required to wear visible, dated identification.
21	Visitor policies and procedures have provisions that change to coincide with Homeland Security Advisory System threat levels.
22	Visitor policy/procedure outlines when a visitor escort is required.
23	Visitor policy/procedure dictates how/when a parent who is a registered sex offender may visit their child during school hours.
24	There is a delivery policy/procedure that has provisions which change to coincide with the Homeland Security Advisory System threat levels.
25	All deliveries are accepted only at designated receiving areas.
26	All deliveries are documented and drivers sign a delivery log.
27	A list of approved delivery personnel is kept on file for each vendor and updated regularly. Deliveries are not accepted from a new driver without verification.
28	There is a system for inspecting and approving items delivered to a facility.
29	Items delivered are checked against manifest for accuracy.
30	There is a procedure in place for dealing with suspicious and/or unauthorized deliveries.
31	The school is used as a polling place or conducts civic functions on premises.
32	There is a procedure in place to address keeping voters or other participants from accessing the school without proper authority.
33	Areas of the school utilized for voting or other functions can be physically separated or secured from school functional areas and students.
	(A-3) Keys and Identification
34	There is a master key control system to monitor keys, entry cards and duplicates.
35	Keys and entry cards are audited annually.
36	Employees must sign a key log when a key is issued or re-issued.
37	Keys cannot be duplicated without authorization. They are not simply stamped "do not duplicate".
38	Key control policy has provisions for when doors must be re-keyed.
39	Key control system can match found keys with person to whom keys were issued.
40	Staff/teachers have a key that allows re-entry through emergency exits.
41	Staff are required to surrender keys upon termination of employment.
42	The school has a Knox box or other secure key storage system to provide quick access to keys by law enforcement.
43	The Knox box or other secure key storage system is wired into alarm system.
44	All staff members are required to wear photo ID badges.
45	Staff members are required to turn in photo ID upon separation from employment.
46	Students are required to wear photo ID badges.
47	Students are required to turn in photo ID at the end of the year or when they leave the school.
(B) Building Interior
48	Lockers are available to students.
49	Unassigned lockers are secured/locked.
50	There is a policy addressing classroom instruction with doors locked or unlocked.
51	There is a policy addressing classroom instruction in portables or other separate buildings, with doors locked or unlocked.
52	There is a procedure in place to regularly inspect and restock first aid kits.
53	There is a policy addressing displaying of artwork consistent with fire code.
54	There is a policy regarding use of extension cords and appliances in classrooms.
55	Firearms used for ROTC or band are non-firing and no live ammunition is stored on premises.
(C) Monitoring and Surveillance
56	Remote and isolated hallways are monitored by security cameras.
57	School buses are equipped with security cameras.
58	Security camera tapes/recordings are retained for 30 days.
59	The facility has an electronic security system.
60	The electronic security alarm system is connected to local law enforcement or is central reporting where appropriate agencies will be contacted.
61	The fire alarm system is connected to local Fire Departments or is central reporting where appropriate agencies will be contacted.
62	The alarm system is in compliance with Americans with Disability Act (ADA) requirements including provisions for hearing and/or visual impairments.
63	Staff members monitor hallways during school hours.
64	Staff members monitor stairwells during school hours.
65	Staff members monitor restrooms during school hours.
66	Students are not allowed in the school without direct staff supervision.
67	If the building is used after school or on weekends, staff/security is present.
68	Specific persons are designated to secure buildings after activities.
69	There is a written process for pre-employment recruitment and training for security personnel and/or monitors.
70	There are written job descriptions for security personnel and/or monitors.
71	The school requires background checks and fingerprinting on all school staff.
72	The school communicates with parents regarding emergency procedure information.
73	The school has clear guidelines for working with the media during an emergency.
74	All safety-related parent or media inquiries are directed to a designated spokesperson.
75	In the event of an emergency during school hours, procedures are in place to contact parents and the community with instructions.
76	A method is in place to communicate security instructions to staff in a rapid and clear manner.
77	School staff protects sensitive information from being released to the public.
78	School files and records are maintained in locked, vandal proof, fireproof containers or location.
79	Backup files are maintained off-site in safe and secure containers and facility.
80	The school regularly backs up important computer files.
81	The school’s computer network provides a secure means to communicate with local, state and federal authorities.
82	Filters or other mechanisms are in place to monitor suspicious internet activity on school computers.
83	There is a current list of staff who are trained in Cardiopulmonary Resuscitation (CPR) and in the use of automated external defibrillators (AEDs).
84	This list is distributed and shared with all staff.
	(C-1) School-Based Law Enforcement
85	School-based Law Enforcement officers are located on site.
86	School-based Law Enforcement officers regularly make presentations to staff and students.
87	School-based law enforcement is dedicated to a single campus.
88	School security officers (non-law enforcement) are located on site.
89	School security/law enforcement provides a visible and regular presence on campus during school hours.
90	School-based law enforcement officers have an office with a view of the building entrance or main hallways.
91	School-based law enforcement officers have written position descriptions and they are shared with school administration.
92	Security personnel/law enforcement officers conduct daily visual inspections of the school for suspicious packages and other items.
93	Local law enforcement/security personnel provide after hour patrols of the school site.
	(C-2) After the school day, staff members are assigned to check the following
94	All classrooms are locked.
95	All bathrooms are unoccupied and/or locked.
96	All exterior doors are locked.
97	All security lights are on.
98	Security alarms are set.
(D) The Emergency Operations Plan (EOP)
99	Is multi-hazard in nature.
100	Addresses the four phases of the emergency management cycle.
101	Contains Incident Command System and is National Incident Management System compliant.
102	Is reviewed and updated on an annual basis.
103	Is developed by a school safety planning team, representative of all school staff.
104	Includes law enforcement personnel as an integral part of the safety planning process.
105	Includes emergency management personnel and EMS (emergency medical services) as an integral part of the safety planning process.
106	Includes fire department personnel and emergency medical services (EMS) as an integral part of the safety planning process.
107	Contains an updated map of the school’s floor plan and site plan with room numbers, evacuation routes, utility shut offs, the location of first aid kits, and other detailed information.
108	School floor and site plans are updated and provided to local law enforcement, fire, and HazMat response units in a format acceptable to them.
109	Contains an established chain of command to respond to an emergency.
110	Contains a designated primary and alternate incident command post location.
111	Addresses classroom and facility emergency go kits, their contents and usage.
	(D-1) The EOP contains emergency procedures for the following
112	Bomb threat.
113	Hostage Taking.
114	Intrusion.
115	Kidnapping.
116	Acts of violence (shooting, etc.).
117	Hazardous Materials Incident.
118	Transportation accidents: Including Train Derailment.
119	Natural disasters.
120	Persons with limited mobility.
121	Persons with special health needs.
122	Alternative evacuation sites.
123	A plan for sustaining school occupants for 72 hours.
124	The emergency operation plan (EOP) includes a component for post-crisis response, such as the availability of mental health services for students and staff.
125	The school maintains evacuation and disaster recovery kits.
126	Procedure to restock first aid kits and evacuation go kits.
127	A telephone threat checklist is available near all incoming telephones.
	(D-2) The following emergency drills are conducted and documented regularly
128	Lock-down (at least two times per year).
129	Evacuation of the building (monthly) - per fire marshal code.
130	Reverse Evacuation (at least two times per year).
131	Bus Evacuation (voluntary-once per semester).
132	Shelter-in-place (at least two times per year).
133	Severe Weather (at least two times per year).
134	After Action Reviews are conducted after drills, exercises, and actual emergencies.
	(D-3) Reunification procedures include
135	Two confidential reunification sites.
136	A list of persons authorized to release students on each campus.
137	Designation of persons to notify parents of student injury, death, arrest, etc., including working with community resources such as victims services, etc.
138	Assigning staff/law enforcement to inspect/clear the reunification area prior to moving students/staff into area.
139	Traffic control plan.
140	Holding area for students which is out of sight from parents.
141	Requiring parent/guardian photo identification prior to release of students.
(E) School Climate and Culture
	(E-1) Student Code of Conduct
142	The Code of Conduct is reviewed and updated annually.
143	The Student Code of Conduct is posted and prominently displayed or made available for review at the office of the campus principal.
	(E-2) The Student Code of Conduct Contains Statements Regarding
144	Anti-bullying, anti-harassment, and anti-violence policies.
145	Interviewing policies of student by law enforcement or CPS personnel.
146	Locker search policies.
147	Dress code.
	(E-3) Disciplinary Procedures
148	Disciplinary practices focus on the root causes of problems and problem solving strategies.
149	Alternatives to suspensions and expulsions are built into the disciplinary policy.
150	Procedures used to make decisions about student behavior are well-known to students and staff.
	(E-4) Parent and Student Involvement
151	Parents are an integral part of the school’s safety planning and policy development.
152	Students are represented on the school safety planning team.
153	Students are actively involved in promoting a positive school climate.
154	A large percentage (>60%) of students participate in extracurricular activities.
	(E-5) Reporting
155	There is some type of anonymous reporting system whereby students and staff may report incidents or suspicious activities (e.g. Campus Crime Stoppers).
156	There are standard definitions and procedures to identify school crime included in the student code of conduct or student handbook.
157	There is a process in place to collect and review discipline referral data.
	(E-6) General Climate
158	Respect for all persons is emphasized school-wide.
159	Staff members are instructed to be visible in hallways supervising/interacting with students.
	(E-7) Staff and Student Training
160	Key staff are trained in the National Incident Management System (NIMS).
161	Key staff are trained in the Incident Command System (ICS).
162	Administrators, teachers, and other staff members receive annual training in conflict resolution and problem-solving skills.
163	Administrators, teachers, and other staff members receive annual training in bullying prevention.
164	Staff have been trained to recognize and report suspicious packages.
165	Staff is trained to be on the lookout and report anything out of the ordinary (persons, behavior, containers, vehicles, broken air vents, etc.).
166	Staff have been trained to respond to threats from students, including threats found in school work, notes, journals, or overheard by other students.
167	Office staff (including student workers) have been trained to respond appropriately to a bomb threat or other threatening/suspicious phone call.
168	Staff working in areas where hazardous materials are located and stored have received training on the HAZCOM Act.
	(E-8) Staff and Student Training
169	Students receive training on positive social skills, violence prevention, conflict resolution and communication/decision-making skills.
170	Students receive training specifically on bullying prevention and cyberbullying.
171	Students receive training in sexual harassment/gender respect.
172	Students receive training on dating violence.
173	Students and staff have received training on Title IX coordination.
174	The school has implemented a character education or social skills program school-wide .
175	Students and staff using exercise equipment have been trained in weight room and exercise safety.
(F) Health Practices
176	Hand washing supplies are available in all restrooms.
177	Hand washing signs are posted.
178	Hand sanitizer is available to staff and students.
179	Staff & Students have been trained on health practices and flu/pandemic prevention.
180	The school has policies and procedures to prevent the spread of infectious diseases.
181	The school has a representative on the district’s school Health Advisory Committee.
182	The school keeps a record of all student injury and illness.
183	The school has a written automated external defibrillator (AED) policy.
184	The school has a procedure to monitor expiration dates of automated external defibrillator (AED) pads and equipment and to renew prescription.
185	The school conducts annual training and retains documentation of all staff trained to use the automated external defibrillators (AEDs).
186	The school has a policy for obtaining professional inspection of the automated external defibrillator (AED) annually.
	(F-1) Food Service
187	The school has a school food safety program.
188	Staff have been trained on health practices and flu/pandemic prevention.
189	The school food safety program controls both specific and non-specific hazards utilizing standard operating procedures (SOPs) and applying basic hazard analysis and critical control points (HACCP).
	(F-2) Referral Resources
190	The school has a Student Assistance Program.
191	The school has a process to identify and serve the needs of students most at-risk for engaging in disruptive and disorderly behavior.
192	The school has staff members who are trained to identify and work with potentially dangerous students.
193	There is a well developed network of service providers to whom students can be referred.

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Instructional (2 of 2)

INSTRUCTIONAL FACILITY (PART 2 of 2) - OBSERVATIONS
Directions: Please assess the following areas and answer each question by selecting: YES, NO, N/A (Not Applicable), or N/AS (Not Assessed) from the drop-down box.
		Answer	Comments
(G) Grounds and Building Exterior
194	A marquee or sign clearly indicating the school's name is visible from the road.
195	Grounds are fenced in appropriate areas.
196	Grounds are visually separated from adjacent properties.
197	Gates, if present, are secured when not in use.
198	The perimeter of the school building is clear of debris and obstructions.
199	The perimeter of the school building is clear of safety hazards.
200	Mechanical, electrical and other equipment on ground level is surrounded by a protective enclosure.
201	Electrical panel access doors are locked.
202	Shrubs and foliage are trimmed to allow for good line of sight and to prevent people from hiding behind them.
203	The exterior of the building is free of graffiti.
204	Windows have unbroken panes.
205	Signs are posted to indicate any restricted areas.
206	Access to the roof is restricted (no climbable plantings or architecture).
207	All portables are secured to their location.
208	All portables are labeled/numbered.
209	Areas surrounding portables are adequately lighted.
210	Portables are surrounded by fencing requiring use of the school's main entry.
211	Double exterior doors have a sturdy center mullion.
212	All exterior doors have non-removable hinge pins.
213	Exterior doors, unless designated for entry, lack exterior hardware.
214	Exterior doors allow for keyed re-entry.
215	All exterior doors are numbered on the outside.
216	The exterior numbers are clearly visible from a distance of at least 50'.
	(G-1) Buses and Parking
217	Keys are removed from buses when the driver is not behind the wheel.
218	The bus loading zone is visible from the main office or monitored by staff.
219	Unattended buses do not create a visual obstacle or hinder emergency access.
220	Bus loading and drop off zones are clearly marked.
221	Student drop off and pick up areas are clearly marked.
222	Fire zones are clearly marked.
223	Parking lots are adequately lighted.
224	Access points for parking lots are gated.
225	Parking lots are bordered by a wall, chain link fence, or some physical barrier.
226	Parking lots signs direct staff, students and visitors to designated parking areas.
227	Parking lots can be viewed from the building or monitored by security.
228	Bicycle parking can be viewed from the building or monitored by security.
	(G-2) Play and Outdoor Recreation Areas
229	Recreation/practice areas are fenced to restrict unauthorized access.
230	Fences are in good condition and without gaps.
231	Vehicular access is restricted around play areas.
232	Play apparatus are free from sharp edges, and protruding or loose bolts or screws.
233	Playground edging is well-maintained and away from fall area of equipment.
234	Ground cover is adequate to provide protection from falls.
235	Ground cover is free from holes and worn trenches.
236	There are no trip hazards in the playground area (such as weed block protruding from ground cover).
237	Play areas are well drained and designed not to retain water.
238	Emergency vehicles can access play and recreation areas if needed.
239	Benches/bleachers are well maintained (painted with no signs of rust or splinters).
240	Risers between bleacher seats are protected to prevent entrapment and falls.
241	Bleacher railings are present and secure.
242	Ball fields are fenced to restrict access.
243	Ticket and concession stands are secured when not in use.
244	Ticket and concession stands are well maintained.
	(G-3) Building Access
245	The school has designated a primary point of entry/exit to each building.
246	Portables are fenced to prevent direct access by unauthorized persons.
247	The designated points of entry are monitored to control building access.
248	Exterior access to the auditorium is controlled and monitored.
249	School staff monitor all entrances and exits during student arrival & departure.
250	Doors required to be open for student passage are monitored.
251	Signs are posted at entrances listing items not allowed inside the school (e.g. drug-free, weapon-free, smoke-free).
	(G-4) Visitor Policies
252	Visitor policy/procedure signs are posted at all entrances.
253	Visitors are required to show photo ID to check in and check out.
254	Visitors' photo ID is retained until check out is completed.
255	The supply of visitor ID badges is located out of reach of visitors.
256	Visitors badges are completed by staff.
257	Visitor sign-in/sign-out logs are verified by staff or completed by staff.
258	Visitors are required to wear visible, dated identification, with destination listed.
259	Visitors are asked who they are visiting and the reason for their visit.
260	Visitors' appointments are verified with person being visited or escorted.
(H) Building Interior
261	Exterior doors (doors leading to the outside) are numbered on the inside.
262	Interior doors are numbered on the door or on the wall adjacent to the door.
263	Stairwells are uniformly and adequately lighted.
264	Stairwells are numbered.
265	Hallways are uniformly and adequately lighted.
266	Hallways are free of graffiti.
267	Restrooms are uniformly and adequately lighted.
268	Restroom walls and stalls are free of graffiti.
269	Entrance doors to restrooms cannot be locked from the inside.
270	Restroom ceilings are well maintained (not water stained, missing or cracked).
271	Restrooms with lay-in ceilings have clips to prevent removal.
272	Doors and locks are in good condition.
273	Exit doors equipped with push bar exit devices are flush to resist chaining.
274	Classroom doors can be locked from the inside with hardware meeting fire code.
275	Classrooms have window shades.
276	Doors with windows have a way to cover the window in event of a lock-down.
277	Windows in doors are reinforced or made of shatter resistant materials.
278	Common areas are uniformly and adequately lit.
279	Hallways and public spaces are clean and in good repair.
280	Hallways leading to exit doors are free of obstructions.
281	Art and decorations in hallways follow procedure and fire code requirements.
282	Extension cord and appliance usage in classrooms follow procedure and fire code.
283	Handrails are appropriately placed and in good condition.
284	All lighted exit signs are operational, clearly visible, and point in the correct direction.
285	Locker areas are well lighted.
286	Unassigned lockers are secured/locked.
287	Emergency lighting is properly installed and functioning.
288	All interior glass (doors, windows, etc.) is properly installed and repaired.
289	Floor coverings are properly installed and in good repair.
290	All chemicals, poisons, and flammable materials are stored properly.
291	There is adequate access to fire extinguishers.
292	Fire extinguishers are inspected annually.
293	Fire drill instructions are posted in each classroom.
294	There is adequate access to first aid supplies.
295	There is adequate access to AEDs.
296	Staff is aware of personnel certified in CPR (cardiopulmonary resuscitation) and AED use (automated external defibrillator).
297	Valuable items are secured (i.e., computers, video cameras, band instruments).
	(H-1) The Following areas are locked when not in use:
298	Classrooms.
299	Gyms.
300	Locker Rooms.
301	Auditorium.
302	Cafeteria.
303	Science Labs.
304	Computer Labs.
305	Vocational shops.
306	Hazardous materials storage areas.
307	Band Hall.
308	Storage Areas/closets.
	(H-2) The Following are locked and access controlled:
309	Electrical panel access doors.
310	Roof access doors.
311	Doors opening into interior areas like courtyards during non-classroom hours.
312	Boiler rooms and mechanical rooms.
313	Air vents.
314	Custodial closets.
	(H-3) Cafeteria
315	The cafeteria is uniformly and adequately lighted.
316	A UL (Universal Listings) 300 compliant hood system is in place over appropriate appliances.
317	Hood and fire extinguisher inspection tags/logs show current inspection.
318	The hood is inspected every three months.
319	The freezer door can be opened from the inside.
320	At least one type K fire extinguisher is present in kitchen area.
321	Cafeteria staff know location of electrical/gas/water shut-offs.
322	Exits to kitchen are clean and free from debris and stored items.
323	Loading dock area is clean, free from grease.
324	Staff maintain delivery logs including what was delivered and by whom.
325	Kitchen/cafeteria staff take part in fire drills and have received training.
	(H-4) Gymnasium Area
326	Lighting fixtures and windows are protected in play/gym areas.
327	Steroid law notice is posted in a conspicuous location in each building where a physical education class takes place (7th grade and up).
328	Emergency lighting is properly installed and functioning.
329	Exit doors are designed to allow for quick exit by large numbers of people.
330	Lighting is uniform and adequate throughout.
331	Bleachers are well maintained and railings are present and secure.
	(H-5) Locker Rooms and Weight/Exercise Areas
332	If students or staff are admitted through exterior doors; the door has a wide angle viewer or a method for staff to verify their identity.
333	Weight rooms are locked when not supervised.
334	Weight equipment is well maintained and inspected on a regular schedule.
335	Repairs made to weight/exercise equipment are with appropriate materials.
336	Weight equipment is arranged to provide sufficient space between apparatus to provide for safe usage.
337	Lighting is uniform and adequate throughout.
338	Steroid Law Notice is posted in a conspicuous location in each building where a physical education class takes place (7th grade and up).
	(H-6) Science Laboratory
339	Room meets space requirements: (40-45 sq. ft/elementary student) (50 sq. ft/secondary student).
340	Communication system is present and operating properly.
341	Eyewash stations are present, functional, and flushed regularly to eliminate contamination.
342	Emergency showers are present, functional, and flushed regularly to eliminate contamination (required in high schools only).
343	Emergency shower has drain or drain pan.
344	Fume hood is present and functional (required in high schools only).
345	Fume hood is clean, well maintained and not used for storage of chemicals.
346	There are master shut-off switches for water, gas and electricity.
347	Master shut-off switches are in clear view and easily accessible.
348	If no master shut-off switches exist there are individual shut-offs for water, electricity and gas, in close proximity to the lab.
349	Protective clothing is available for each student (lab aprons, goggles & gloves).
350	First aid kit is stocked and accessible.
351	Fire blanket is in good condition and accessible (required in high schools only).
352	Fire extinguisher is accessible and has current inspection.
353	Chemical spill kit is accessible (required in high schools only).
354	Broken glass container is accessible.
355	All chemicals are stored in appropriate containers that are labeled with the name, formula, and health hazards associated with the chemical.
356	Storage area doors are marked “Hazardous Materials” or "Authorized Personnel Only".
357	Chemical storage area has an operable and adequate ventilation system.
358	Corrosive materials cabinet is designed to store corrosives and is labeled.
359	Flammable materials cabinet is designed to store flammables and is labeled.
360	Material Safety Data Sheets (MSDS) are available for each material.
361	Mercury is present.
362	Mercury thermometers are used or present in the lab.
363	If mercury is present it is labeled, coded for compatibility, kept in appropriate containers, and locked
364	GFCI (ground fault circuit interrupter) electrical outlets in use within 6 feet of a water source.
365	Forced air ventilation is well maintained and operable.
366	Sink with hot water is present.
367	Emergency procedures are posted.
368	Two emergency exits are present, clearly marked and visible (rooms over 1000 sq ft).
369	Fire evacuation routes are posted.
	(H-7) Auditorium
370	Doors equipped with push bar exit devices are resistant to chaining.
371	Exit doors are designed to allow for quick exit by large numbers of people.
372	Lighting is uniform and adequate throughout.
373	Emergency lighting is properly installed and functioning.
374	Carpeting and flooring is clean and in good repair.
375	Seats are clean and in good repair.
376	Stage area is organized and free from hazards.
377	If the stage can be raised or lowered; there are safety features to prevent injury.
	(H-8) Vocational Training Areas: Welding Shop
378	Interior of the welding shop is clean and well organized.
379	Material storage areas are clean and well organized.
380	First aid kit is stocked and accessible.
381	Eyewash stations are present, functional, and flushed regularly to eliminate contamination.
382	Welding booths are well ventilated with exhaust ventilated to the exterior.
383	Welding tanks are secured to the wall or carts, including empty tanks awaiting pick-up.
384	Fire Extinguisher is accessible and has current inspection.
385	Equipment and tools are accounted for daily and stored appropriately.
386	Students are trained in safety and emergency procedures.
387	Fire Evacuation routes are posted.
388	Ventilation for the welding shop is adequate and the system is operating effectively.
389	Paint booths are properly ventilated to the exterior.
390	All solvents, paints and chemicals are stored properly with MSDS available.
391	Policies and procedures are in place regarding use of facility and supervision at all times.
	(H-9) Vocational Training Areas: Woodworking Shop
392	Interior of the woodworking shop is clean and well organized.
393	Material storage areas are clean and well-organized.
394	First aid kit is stocked and accessible.
395	Eyewash stations are present, functional, and flushed regularly to eliminate contamination.
396	A dust removal system is present, operational and well maintained.
397	Ventilation is adequate and the system is operating effectively.
398	Fire extinguisher is accessible and has current inspection.
399	Equipment and tools are accounted for daily and stored appropriately.
400	Students are trained in safety and emergency procedures.
401	Fire evacuation routes are posted.
402	Paint booths are properly ventilated to the exterior.
403	All solvents, paints and chemicals are stored properly with msds documentation.
404	Paint booths are properly ventilated to the exterior.
405	All solvents, paints and chemicals are stored properly with msds documentation.
406	Policies and procedures are in place regarding use of facility and supervision at all times.
	(H-10) Vocational Training Areas: Agricultural Shop
407	Interior of the agriculture shop is clean and well organized.
408	Material storage areas are clean and well-organized.
409	First Aid Kit is stocked and accessible.
410	Eyewash stations are present, functional, and flushed regularly to eliminate contamination.
411	Fire extinguisher is accessible and has current inspection.
412	Equipment and tools are accounted for daily and stored appropriately.
413	Students are trained in safety and emergency procedures.
414	Fire evacuation routes are posted.
415	Ventilation is adequate and the system is operating effectively.
416	Agricultural chemicals are properly secured and stored with MSDS on file.
417	Agricultural chemicals are properly accounted for with quantities and usage documented.
418	Policies and procedures are in place regarding use of facility and supervision at all times.
	(H-11) Vocational Training Areas: Automotive Shop
419	Interior of the automotive shop is clean and well organized.
420	Material storage areas are clean and well-organized.
421	First Aid Kit is stocked and accessible.
422	Eyewash stations are present, functional, and flushed regularly to eliminate contamination.
423	Welding booths are well ventilated with exhaust directly ventilated to the exterior.
424	Welding tanks are secured to the wall or carts, including empty tanks awaiting pick-up.
425	Fire extinguisher is accessible and has current inspection.
426	Equipment and tools are accounted for daily and stored appropriately.
427	Students are trained in safety and emergency procedures.
428	Fire Evacuation routes are posted.
429	Ventilation is adequate and the system is operating effectively.
430	Paint booths are properly ventilated to the exterior.
431	All solvents, paints and chemicals are stored properly with material safety data sheets (MSDS) documentation for all chemicals.
432	All jacks, lifts and hoists are well maintained and inspected annually.
433	Policies and procedures are in place regarding use of facility and supervision at all times.
(I) Monitoring and Surveillance
434	Security cameras are stationed outside the school.
435	Security camera locations provide maximum coverage of grounds.
436	Security cameras are stationed inside the school.
437	Staff members monitor hallways during school hours.
438	Staff members monitor stairwells during school hours.
439	Staff members monitor restrooms during school hours.
440	The bus loading area is monitored by cameras.
441	The bus loading area is monitored by patrols/staff.
442	The bus loading area ismonitored by direct line of sight.
443	The parent pick-up/drop-off area is monitored by cameras.
444	The parent pick-up/drop-off area is monitored by patrols/staff.
445	The parent pick-up/drop-off area is monitored by direct line of sight.
446	The play/recreational areas are monitored by cameras.
447	The play/recreational areas are monitored by patrols/staff.
448	The play/recreational areas are monitored by direct line of sight.
449	The formal and informal gathering areas are monitored by cameras.
450	The formal and informal gathering areas are monitored by patrols/staff.
451	The formal and informal gathering areas are monitored by direct line of sight.
452	The parking lots are monitored by cameras.
453	The parking lots are monitored by patrols/staff.
454	The parking lots are monitored by direct line of sight.
(J) Communication Systems
	(J-1) There is 2-way communication between office and the following staff/areas
455	Classrooms.
456	Chemistry/science labs.
457	Cafeteria.
458	School-based law enforcement/security personnel.
459	Playground.
460	Portable classrooms/buildings.
461	Ball fields.
462	Band hall.
463	Stage/auditorium areas.
464	School nurse office.
465	Maintenance and custodial staff.
466	Security and school-based law enforcement offices/areas.
467	Transportation.
468	Each of the areas listed above are equipped with a system capable of initiating communication in an emergency.
469	The school has access to a weather alert radio and monitors it after an alert.
(K) Health Practices
470	Hand washing supplies are available in all restrooms.
471	Hand washing signs are posted.
472	Hand sanitizer is available to staff and students.
473	Procedures are reviewed regularly with staff and students in flu and pandemic prevention measures.

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Administration

ADMINISTRATION FACILITY
Directions: Please assess the following areas and answer each question by selecting: YES, NO, N/A (Not Applicable), or N/AS (Not Assessed) from the drop-down box.
		Answer	Comments
ADMINISTRATION - POLICIES & PROCEDURES
Visitor Policies & Procedures
1	There are written procedures to guide access to the building by staff before and after school hours.
2	Staff members present in the building after school hours are required to sign in and out.
3	Visitors must present photo ID to obtain visitor's badge.
4	Visitor's photo ID is retained until check out is completed.
5	Visitor's badges are completed by staff only.
6	Visitor sign in logs are verified by staff or completed by staff at sign in.
7	Visitors are required to wear visible, dated identification, with destination listed.
8	Contractors and vendors are required to sign in and out.
9	Contractors and vendors are required to wear visible, dated identification.
10	Visitor policies and procedures change to coincide with Homeland Security Advisory System.
11	Visitor policy/procedure outlines when a visitor escort is required.
12	Visitor policy/procedure dictates how/when a parent who is a registered sex offender may visit their child during school hours.
Department Safety and Security Polices & Procedures
13	There is a delivery policy/procedure that has provisions which change to coincide with the Homeland Security Advisory System threat levels.
14	All deliveries are accepted only at designated receiving areas.
15	All deliveries are documented by having drivers sign a delivery log.
16	A list of approved delivery personnel is kept on file for each vendor and updated regularly. Deliveries are not accepted from a new driver without verification.
17	All personnel responsible for accepting packages and mail have been trained on receiving procedures.
18	All personnel responsible for accepting packages and mail have received training in the identification of suspicious packages and bomb threat procedures.
19	There is a system for inspecting and approving items delivered to the building.
20	There is a procedure in place for dealing with suspicious and/or unauthorized deliveries.
21	Items delivered are checked against manifest for accuracy.
22	The facility has a designated emergency team.
23	Fire detection and suppression systems are regularly inspected.
24	Boilers and elevators are regularly inspected.
25	Asbestos inspections are completed as required by federal regulation.
26	Emergency communications systems and procedures are tested according to a written schedule and using defined performance standards.
27	The district has a 24-hour emergency phone contact list for all utility services (electric, communications, water, sewer, gas, etc.).
28	The telephones can be forwarded to an off-site phone bank in an emergency.
29	A backup communications system is available to provide communications during power failures and emergencies.
30	The district has a plan and a backup plan for communication with parents and the community following an emergency or disaster.
31	Phone lists for personnel are complete and up to date.
32	The facility has a calling tree.
33	The receptionist, secretary, and other office staff are trained in the procedures to inform the district leadership of an emergency.
34	A video monitoring system is in place and can record in a high quality format that allows quick review.
35	The district has a formal written plan for dealing with threats made by students.
36	Bomb threat procedures and forms are available near telephones.
37	Each member of the district emergency team has a copy of the emergency operations basic plan and functional annexes.
38	The emergency team members and all staff with a need to know are familiar with the plan.
39	Specific tasks for the implementation of the emergency operations plan are assigned to specific staff members to maintain accountability.
40	The district has a process for increasing the campus readiness level based on threat conditions.
41	The district uses plain language for emergency communications (codes are not used).
42	A member of the emergency team is assigned to liaison with emergency services before and during emergencies.
43	Locations inside and outside the facility have been pre-designated for the incident command post (ICP).
44	The ICP location is provided to fire and police officials.
45	After actions reviews are held following each exercise or emergency.
46	Corrective action plans are developed.
47	Incident Command System (ICS) forms are available.
48	Administrators are able to identify the ICS principles of unity of command.
49	Administrators are able to identify the ICS principles of span of control.
50	Administrators are able to identify the ICS principles of management by objective.
51	Administrators are able to identify the ICS principles of unified command.
52	The emergency team has been trained in ICS.
53	Emergency team members have certificates of training in incident command and the National Incident Management System.
54	Staff members and visitors are accounted for during drills.
55	The facility has a plan for assisting individuals with special needs during emergencies. Special needs can include physical disability, chronic health conditions such as asthma or seizure disorders, emotional or mental disability and language limitations.
56	The reception staff has received training in verbal de-escalation techniques and strategies.
57	The office staff has received training on emergency notification and reporting procedures.
58	Emergency procedures are reviewed with all personnel at the beginning of the school year.
59	Fire drills are conducted monthly.
60	Fire drills are conducted that require the use of alternate evacuation route (obstructed drills).
61	Severe weather drills are conducted each semester.
62	Other drills appropriate to the school's hazards are conducted.
63	At least one table top exercise has been conducted in the past year.
64	Records are kept of all drills and exercises.
65	There are written standards setting expected performance measures for each type of drill.
66	When problems are identified, corrective action plans are developed and implemented.
67	Emergency team is activated for every emergency drill.
68	A bomb threat evacuation plan exists.
69	A personnel resource list is available showing personnel with first aid training.
70	A personnel resource list is available showing personnel with training to operate specialized equipment.
71	A personnel resource list is available showing personnel who can speak other languages.
72	An alternate operational site has been designated for use should site evacuation be required.
73	The district has a core volunteer group which can be called on in an emergency such as Community Emergency Response Team (CERT).
74	The district has a formal agreement with the American Red Cross, the city, or county for emergency sheltering.
75	There are procedures for reporting maintenance needs related to safety or security.
76	Repairs related to safety and security are completed as the highest maintenance priority.
77	The district records all emergency incidents and develops and retains after-action review information.
78	Incident reports are reviewed for lessons learned and to identify trends on which mitigation programs can be developed.
79	The district has a general safety plan.
80	The district has an infection control plan.
81	The school violence prevention program is in writing and is evidence-based.
82	Records kept to demonstrate that the program is effective.
ADMINISTRATION - OBSERVATIONS
Building Exterior
83	The area around the facility is identified by signage as a safe, weapons-free, drug-free, alcohol-free, and tobacco-free school zone.
84	There are adequate signs, postings, or window decals directing all visitors to the main site entry.
85	The location of the reception area is clearly marked.
86	Property lines are clearly marked, establishing territoriality (e.g. fencing, landscaping, natural geographic features, signs, changes in elevation, etc.).
87	The facility exterior is well maintained.
88	The facility exterior is free of vandalism and graffiti.
89	Facility grounds are sanitary, well drained, free of debris, and insect or rodent harborage.
90	Visitor parking areas are clearly identified and segregated from staff parking areas.
91	Staff parking spaces are not labeled with staff titles/names.
92	Deliveries are restricted to specific areas (e.g. front office, loading dock).
93	Deliveries are scheduled in advance and/or verified with the sender or addressee prior to acceptance.
94	Internal controls are in place regarding the receipt of deliveries, including matching deliveries with purchases and invoices.
95	Sidewalks are reasonably sloped, level, and in good general repair.
96	Covered walkways and adjoining posts, structures, walls, planters, and furnishing are designed to prevent climbing access to adjoining windows, roofs, or other upper level areas.
97	Covered walkways and their surroundings are designed to allow visual surveillance.
98	Trees are located away from buildings and/or trimmed to avoid roof, window, or second story access, to reduce damage from falling branches or to reduce fire hazard.
99	Outdoor containers are kept at least 30 feet from the building and/or designed to expose their contents (steel mesh instead of solid walls).
100	Exterior lighting fixtures are well maintained and provide adequate illumination.
101	Exterior lighting can be powered by auxiliary or emergency power systems .
102	Exterior lighting fixtures are vandal resistant, beyond easy reach and built with break-resistant lenses or protected by cages.
103	Exterior lighting is automated to turn on at dark.
104	Pedestrian access doors are protected by bollards/structures to keep vehicles from entrance.
105	Exterior doors are constructed to resist unauthorized entry.
106	Exterior doors and locks are in good condition.
107	Exterior doors are locked at the end of the day.
108	The facility has a central reporting electronic alarm system.
109	Windows are closed and locked when the facility is secured at the end of the day.
110	Utility access panels and equipment are protected by fencing and/or locked.
111	Utility connections near vehicle accessible areas are protected from vehicle damage.
112	Dumpsters are located away from the building, well maintained and protected against rolling hazard.
Building Interior
113	Buildings are well maintained with all areas clean and free of debris.
114	Staff members have the ability to secure personal belongings and valuables.
115	Valuable equipment is inventoried and stored in secure areas.
116	The reception/office area has a view of main entrance, foyer, and visitor parking area.
117	The reception area includes protective features such as a counter or desk, a panic or help button, a telephone, and an alternative exit.
118	Freestanding objects that could be toppled intentionally or fall during earthquakes or tornadoes are adequately secured.
119	The Campus & District EOP is located in the administrative offices and is accessible to emergency management personnel and emergency responders.
120	Evacuation routes are posted for all rooms.
121	The location of the reception area is clearly identified by signage.
122	Level of lighting is appropriate and uniform.
123	The facility has at least two independent methods of communication for emergencies.
124	The main entrance is monitored by a receptionist or security personnel responsible for controlling access .
125	The means of egress are kept clear of obstructions.
126	The means of egress are indicated by illuminated exit signs.
127	All exit doors and gates are equipped with emergency exit hardware and not locked or secured by any other means.
128	All evacuation routes and their exits are clearly posted .
129	All means of egress meet local fire marshal codes and are free from obstructions.
130	The facility has a fire alarm system.
131	The fire alarm system is in good working order.
132	The fire alarm can be activated either automatically and by hand (pull station).
133	The fire alarm is monitored off-site, such as at a fire station or a monitoring center.
134	The facility alarm system has been inspected within the last year.
135	Alarm systems include both sound and visual alarm signals which an be perceived and recognized as evacuation signals (above ambient noise or light levels) by everyone in the area.
136	The facility maintains a vertical clearance between sprinklers and objects below them of at least 18 inches.
137	Door hardware allows staff to lock rooms from the inside without having to step into the hallway.
138	Doors to all electrical vaults, pipe chases, custodial closets, and mechanical rooms are closed and locked.
139	Doors to custodial closets and mechanical rooms are made of metal or solid wood, with concealed hinges, pick plates, high quality deadbolt locks, and high security strike plates.

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Transportation

TRANSPORTATION FACILITY
Directions: Please assess the following areas and answer each question by selecting: YES, NO, N/A (Not Applicable), or N/AS (Not Assessed) from the drop-down box.
		Answer	Comments
TRANSPORTATION - POLICIES & PROCEDURES
Visitor Policies & Procedures
1	Visitor policy/procedure signs are posted at all entrances.
2	Visitors are required to show picture ID and sign-in, and sign-out.
3	Visitor's photo ID is retained until check out is completed.
4	The supply of visitor ID badges is located out of reach of visitors.
5	Visitor's badges are completed by staff only.
6	Visitor sign-in/sign-out logs are verified by staff or completed by staff only.
7	Visitors are required to wear visible, dated identification, with destination listed.
8	Visitors are asked the reason for their visit.
9	Visitor's appointments are verified with the person being visited or they are escorted.
Department Safety Policies & Procedures
10	The transportation department has an emergency response team.
11	The transportation emergency response team responds to emergencies within the transportation facility as well as emergencies on buses outside the facility.
12	The transportation emergency response team members each have reviewed the District EOP and have a copy of those sections and annexes involving transportation.
13	Fire detection and suppression equipment and systems are regularly inspected.
14	Telephones can be forwarded off-site during an emergency.
15	The transportation department has a current list of all contact numbers for staff and administration of each campus and the district administration.
16	The transportation department has a plan and system in place to communicate with parents in the event of an emergency.
17	The transportation department has a method of contacting and communicating with drivers and staff.
18	There is a back-up communication system in the event of a power failure.
19	All appropriate office staff and dispatchers have been notified of and trained on procedures for communicating with district leadership, parents, community and first responders during an emergency.
20	Each school bus is equipped with a means to communicate with the transportation department.
21	Each school bus is equipped with a set of reflectors for flares in case of breakdown.
22	Each school bus is equipped with a fire extinguisher with current inspection.
23	Each school bus is equipped with a stocked first aid kit.
24	Each school bus is equipped with a blank seating chart in the event of an accident.
25	Each school bus is equipped with video recording equipment.
26	Video recordings are retained for at least 14 days.
27	The transportation department has a procedure to document that each bus is checked at the end of the route to assure no students or items are left on-board.
28	All buses are inspected for safety and security before each trip.
29	The school provides the transportation department with a list of students and staff members and their contact numbers, traveling on each field trip.
30	All drivers are provided with training on standard operating procedures for accidents.
31	All drivers are provided with training on standard operating procedures for severe weather operations.
32	All drivers are provided with training on standard operating procedures for violence or threats of violence.
33	All drivers are trained in verbal de-escalation techniques and strategies.
34	Emergency procedures are reviewed with all personnel at the beginning of the school year.
35	Emergency procedures are reviewed with all new and substitute personnel.
36	All employees at the transportation facility and bus drivers are required to wear ID badges and/or uniforms.
37	All visitors, contractors and service personnel are required to wear ID badges issued by the district while in the facility.
38	Lifts and hoists in the facility are inspected at least once a month.
39	The facility is inspected for general safety using an approved checklist on a regular schedule.
40	The transportation department conducts all required school and district drills and retains documention of those activities.
41	The transportation department maintains a list of personnel with first aid training.
42	The transportation department maintains a list of personnel with AED training.
43	The transportation department maintains a list of personnel who are multi-lingual.
44	The transportation department maintains a list of personnel licensed and certified to operate a school bus.
45	The transportation department maintains of list of all training completed by each employee.
46	There is a procedure for reporting maintenance needs related to safety and security.
47	Safety and security maintenance needs are completed as the highest priority.
48	Repair and maintenance records are kept for each school bus.
49	The bus storage and repair facility is fenced.
50	Fences are designed to restrict access to grounds (continuous and of sufficient height as to restrict access).
51	Fences are well maintained and free from gaps.
52	Gates are well maintained, free from excessive gaps and are lockable.
53	Foliage and trees are trimmed and do not facilitate unauthorized access.
54	Bus entry gates are wide and facilitate safe entry and exit.
55	Bus entry gates are automated to allow for entry or re-entry without driver having to leave the bus.
56	Bus entry gate area is well illuminated.
57	Entry gates can be monitored or viewed by staff from offices or shop.
TRANSPORTATION - OBSERVATIONS
Grounds and Exterior
58	Signage for visitor entrance is clearly visible.
59	The loading dock and delivery areas are monitored by staff.
60	Bus parking areas are adequately lighted.
61	Parking areas are adequately lighted.
62	The facility exterior is well maintained and graffiti free.
63	The facility grounds are well-maintained, well-drained and free of debris.
64	Visitor parking areas are separate from bus and staff parking and clearly identified.
65	Deliveries are restricted to specific areas that are monitored by staff.
66	Delivery areas are controlled to prevent unauthorized access.
67	Deliveries are scheduled in advance and/or verified prior to acceptance.
68	Delivery procedures include matching deliveries with invoices.
69	Personnel accepting deliveries are trained on receiving procedures.
70	Personnel are trained in identification of suspicious packages and bomb threat procedures.
71	The bus lot is in good repair, with a consistent surface and reasonably level.
72	Designated walk ways are established for safe travel through bus lot.
73	Bus parking areas are arranged to eliminate backing of buses.
74	Exterior doors have non-removable hinge pins and are constructed for security.
75	Overhead and exterior doors are in good condition and locks operate effectively.
76	Electric over head doors can be locked and/or disabled for security .
77	All doors and windows are secured after hours.
78	Exterior doors are monitored by an alarm system.
79	Overhead doors are monitored by an alarm system.
80	The alarm system is a central reporting system or pages a staff member.
81	Exterior windows are obstructed to prevent easy viewing of activities or assets.
82	Maintenance areas are monitored at all times or locked (during lunch and breaks).
83	Waste containers and dumpsters are located away from buildings.
84	Mechanical equipment is fenced and secured.
85	Fuel pumps are locked or personnel monitor to prevent unauthorized access .
86	Emergency fuel pump shut offs are easily accessible.
87	Fire extinguishers are provided in close proximity to fueling area.
88	Fueling records are kept to document every fueling.
89	Fuel is dispensed only into approved containers.
90	External video cameras are located to view fueling areas as well as bus parking areas.
91	Video cameras can record at night with provided illumination.
Offices and Building Interior
92	The interior of the building is clean and well-maintained.
93	The transportation office has a system to communicate with all areas of the facility.
94	The interior lighting is adequate and uniform.
95	There is a bus key control system in place.
96	The bus key control system includes a theft-resistant drop box or other secure method to return keys after office hours.
97	The facility had a communication system and a back-up system for emergencies.
98	The facility has a security alarm system.
99	The security alarm system is monitored off-site.
100	The security alarm system includes both sound and visual alarm signals.
101	The facility has a fire alarm system.
102	The fire alarm system is monitored off-site.
103	The fire alarm system includes both sound and visual alarm signals.
104	The fire alarm system can be activated both by hand (pull station) and automatically.
105	Equipment, tools, parts and supplies are inventoried and stored in secure areas.
106	The shop area is adequately and uniformly lighted.
107	Lighting in the shop areas are protected against accidental breakage.
108	Lighting near flammable vapor areas are designed to prevent sparking.
109	All exits and corridors are clean and free from obstructions.
110	Shop areas are ventilated to prevent buildup of toxic exhaust or combustible vapors.
111	All emergency exit doors and gates are equipped with emergency exit hardware and not locked or secured by any other means.
112	Emergency exits have operating, illuminated exit signs.
113	There are at least two emergency exits in each building.
114	Doors to electrical rooms, boxes, custodial closets, mechanical rooms and hazardous material storage are closed and locked.
115	Chemicals are labeled and stored in appropriate containers.
116	Compressed gas cylinders are stored upright and secured.
117	Eye wash station and safety shower is present, clean and well-maintained.

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Warehouse

WAREHOUSE FACILITY
Directions: Please assess the following areas and answer each question by selecting: YES, NO, N/A (Not Applicable), or N/AS (Not Assessed) from the drop-down box.
		Answer	Comments
WAREHOUSE - POLICIES & PROCEDURES
Visitor Policies & Procedures
1	Visitor policy/procedure signs are posted at all entrances.
2	Visitors are required to show picture ID and sign-in, and sign-out.
3	Visitor's photo ID is retained until check out is completed.
4	The supply of visitor ID badges is located out of reach of visitors.
5	Visitor's badges are completed by staff only.
6	Visitor sign-in/sign-out logs are verified by staff or completed by staff only.
7	Visitors are required to wear visible, dated identification, with destination listed.
8	Visitors are asked the reason for their visit.
9	Visitor's appointments are verified with the person being visited or they are escorted.
Department Safety and Security Polices & Procedures
10	The facility has designated an emergency response team.
11	Fire detection and suppression systems are regularly inspected.
12	Boilers and elevators are regularly inspected.
13	Natural gas or propane lines are regularly pressure tested.
14	The facility is inspected for general safety according to a written schedule using appropriate safety checklists.
15	Security features such as fences, door locks, and exterior lights are inspected according to a written schedule using an appropriate checklist.
16	Emergency communications systems hardware and procedures are regularly tested according to a written schedule and using defined performance standards.
17	The district has a 24-hour emergency phone contact list for all utility services (electric, communications, water, sewer, gas, etc.).
18	A redundant communications system is available to connect district administrative offices with facilities to promote communications during power failures and emergencies.
19	Phone lists for personnel are complete and up to date.
20	The facility has a calling tree.
21	The receptionist, secretary, and other office staff are trained in the procedures to inform the district leadership of an emergency.
22	A video monitoring system is in place and can record in a high quality format that allows quick review.
23	Bomb threat procedures and forms are available near telephones.
24	Each member of the district emergency team has a copy of the emergency operations basic plan and functional annexes.
25	The emergency team members and staff with are familiar with applicable sections of the plan.
26	The facility has developed supplemental plans to the district basic plan based on identified hazards.
27	There is a written line of succession for the warehouse manager and other key staff members.
28	Specific tasks for the implementation of the emergency operations plan are assigned to specific staff members to maintain accountability.
29	A member of the emergency team is assigned to liaison with emergency services before and during emergencies.
30	Locations inside and outside the facility have been pre-designated for the Incident Command Post (ICP).
31	The ICP location is provided to fire and police officials.
32	After-action reviews are held following each exercise or emergency.
33	Corrective action plans are developed.
34	The emergency team has been trained in incident command.
35	The reception staff has received training in verbal de-escalation techniques and strategies.
36	The office staff has received training on emergency notification and reporting procedures.
37	The warehouse conducts all required school and district drills and retains documention of those activities.
38	The warehouse records all emergency incidents and near misses.
39	Incident reports are reviewed for lessons learned and to identify trends for which mitigation programs can be developed.
40	There are procedures in place for reporting maintenance needs related to safety or security.
41	Repairs related to safety and security are completed at the highest maintenance priority.
42	The warehouse has a written driver safety program for personnel driving facility vehicles.
43	The warehouse has a written lift truck safety program.
44	The warehouse has a written injury prevention program -- manual materials handling in particular.
45	Facility vehicles are inspected for safety and security before each trip.
46	Facility vehicles are equipped with a road emergency kit including road warning markers or flares, fire extinguisher, and first aid kit.
WAREHOUSE - OBSERVATIONS
Building Exterior
47	The area around the facility is identified by signage as a safe, weapons-free, drug-free, alcohol-free, and tobacco-free school zone.
48	There are adequate signs, postings, or window decals directing all visitors to the main site entry.
49	The location of the reception area is clearly marked.
50	Property lines are clearly marked, establishing territoriality (e.g. fencing, landscaping, natural geographic features, signs, changes in elevation, etc.).
51	Materials stored outside are secured by a fence or other means.
52	The staff is able to observe vehicles approaching the loading dock form their normal work assignment locations.
53	The facility exterior is free of vandalism and graffiti.
54	Facility grounds are sanitary, well drained, free of debris, and insect or rodent harborage.
55	Hidden areas adjacent to the facility that might provide offenders with "cover" have been opened up or sealed off so they may not be used for concealment.
56	Vehicles are parked in areas that are secured by fences, gates, or other security measures designed to prevent car theft, theft from vehicles, and vandalism of staff vehicles.
57	Access to delivery areas is controlled to prevent unauthorized entry into the receiving area or the facility.
58	Deliveries are scheduled in advance and/or verified with the sender or addressee prior to acceptance.
59	Internal controls regarding the receipt of deliveries include matching deliveries with purchases and invoices are in place.
60	All personnel responsible for accepting packages and mail have received training in receiving procedures.
61	All personnel responsible for accepting packages and mail have received training in the identification of suspicious packages and bomb threat procedures.
62	Sidewalks are reasonably sloped, level, and in good general repair.
63	Covered walkways and their surroundings are adequately lighted to promote visual surveillance while in use.
64	Trees near the fence line are trimmed in an effort to reduce the risk that they could facilitate illicit entry.
65	Exterior lighting is provided and adequate.
66	According to staff, the exterior lighting is sufficient.
67	Exterior lighting can be powered by auxiliary or emergency power systems to prevent blackout during power failure.
68	Exterior lighting fixtures are vandal resistant, beyond easy reach, maintainable, and built with break-resistant lenses or protected by cages.
69	Exterior lighting is well maintained.
70	Street-level pedestrian access doors and overhead doors are protected by obstructions to keep vehicles at a distance.
71	Exterior doors are constructed so as to resist unauthorized entry.
72	Exterior doors are in good condition with working locks.
73	Doors are locked at the end of the day.
74	Exterior doors are provided with alarm system door contacts.
75	Overhead doors are lockable using slide bolts or by other means.
76	Overhead door can be electronically opened and closed and is protected by an anti-entrapment system (e.g. photo cell, pressure reversing switch).
77	Perimeter widows are sealed or locked to prevent opening.
78	Perimeter windows are closed and locked when the facility is secured at the end of the day.
79	Access to site utilities (such as electrical transformers, generators, and meters) is limited and secure, and exposed portions are protected against vandalism and vehicular damage.
80	Dumpsters are located away from the building and kept sanitary and free of hazards.
81	Dumpster enclosures are positioned so that they cannot be used as ladders for gaining access to the facility roof.
82	Exterior mechanical equipment enclosures are locked.
83	Mechanical rooms with exterior access doors have protected hinges, deadbolt locks or high security padlocks.
Building Interior
84	Buildings are well-maintained with all areas clean and free of debris.
85	Staff members have the ability to secure personal belongings and valuables.
86	High value targets for theft, such as offices, computer rooms, and storage areas, are protected by high security locks and an alarm system.
87	Valuable equipment is inventoried and stored in secure areas on a scheduled bases and in accordance with written procedures.
88	Windows facilitate surveillance from the reception area and loading docks.
89	The reception area includes adequate protective features such as a counter or desk to serve as a protective shield, a panic or duress button to call for help, a telephone, and a rear exit or safe haven into which staff can retreat.
90	Freestanding objects that could be toppled intentionally or fall during earthquakes or tornadoes are adequately secured.
91	Building floor plans indicating alternate escape routes are clearly posted for reference in the event of evacuation.
92	The location of the reception area is clearly marked.
93	Level of lighting is appropriate and uniform, creating minimal glare or pockets of shadow.
94	Lighting is designed to be easy to clean, and are bulbs and tubes easy to replace, yet located to prevent accidental breakage.
95	The facility has at least two independent methods of communication for emergencies.
96	Panic or duress alarm buttons are installed at the reception desk.
97	The facility has a basic security alarm system installed throughout.
98	The main entrance to the facility is designed to prevent entry of unauthorized persons by requiring visitors to enter an attended reception area.
99	Staff members are observed wearing identification badges while in the facility.
100	A sign in/out record log of visitors to the facility maintained on a daily basis.
101	The means of egress are kept clear of obstructions.
102	The means of egress are indicated by illuminated "exit" signs.
103	All exit doors and gates are equipped with emergency exit hardware and not locked or secured by any other means.
104	There two functioning exits from the main storage area.
105	All exits and the routes to them are clearly visible, conspicuously indicated and reliably illuminated, with signs in appropriate languages, so everyone readily knows the direction of escape from any point.
106	The view of, or access through any element of a means of egress are kept free from decorations or other material obstructs.
107	Doors, passageways, or stairways that are neither exits nor leading to exits, but that can be mistaken for exists, are clearly marked with a "NOT AN EXIT" sign or similar designation.
108	The facility has a fire alarm system.
109	The fire alarm system is in good working order.
110	The fire alarm can be activated either automatically and by hand (pull station).
111	The fire alarm is monitored off-site, such as at a fire station or a monitoring center.
112	Alarm systems include both sound and visual alarm signals which an be perceived and recognized as evacuation signals (above ambient noise or light levels) by everyone in the area.
113	The facility maintains a vertical clearance between sprinklers and objects below them of at least 18 inches.
114	Doors to all electrical vaults, pipe chases, custodial closets, and mechanical rooms are closed and locked.
115	The warehouse is adequately ventilated.
116	Elevated walkways are protected by guardrails and toe boards.
117	All materials are appropriately stored.
118	The floor is kept free of oil or other slip hazards.
119	Extension cords are used only for temporary power and are located as to prevent trips or entanglement in machinery.
120	Combustible liquids or gases are properly stored.
121	Fire extinguisher locations are clearly marked and accessible.
122	Personal protective equipment (back belt, safety glasses, and gloves) is assigned to each worker.
123	Traffic patterns within the warehouse are designated so as to reduce the risk of collisions between lifts, pallet jacks and pedestrians.
124	Cold storage or freezer storage is free of ice or condensation on the walking surfaces.
125	Cold storage is kept free of ice buildup on equipment or storage racks.
126	The door to the freezer/cooler is designed to prevent accidental or intentional entrapment of persons inside the freezer/cooler.

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Maintenance

MAINTENANCE FACILITY
Directions: Please assess the following areas and answer each question by selecting: YES, NO, N/A (Not Applicable), or N/AS (Not Assessed) from the drop-down box.
		Answer	Comments
MAINTENANCE - POLICIES & PROCEDURES
Visitor Policies & Procedures
1	Visitor policy/procedure signs are posted at all entrances.
2	Visitors are required to show picture ID and sign-in, and sign-out.
3	Visitor's photo ID is retained until check out is completed.
4	The supply of visitor ID badges is located out of reach of visitors.
5	Visitor's badges are completed by staff only.
6	Visitor sign-in/sign-out logs are verified by staff or completed by staff only.
7	Visitors are required to wear visible, dated identification, with destination listed.
8	Visitors are asked the reason for their visit.
9	Visitor's appointments are verified with the person being visited or they are escorted.
Department Safety and Security Policies & Procedures
10	A key control system is in place.
11	Key control measures include marking keys "do not duplicate" and using unique key blanks.
12	The facility has an emergency team.
13	The maintenance facility has an emergency repair call-out system.
14	Fire detection and suppression systems are regularly inspected.
15	Boilers and elevators are regularly inspected.
16	Natural gas and/or propane lines are regularly pressure tested.
17	All compressed air lines are inspected for safety according to a schedule.
18	Security features such as fences, door locks, and exterior lights are inspected according to a written schedule using an appropriate checklist.
19	Emergency communications systems hardware and procedures are regularly tested according to a written schedule and using defined performance standards.
20	The telephones can be forwarded to an off-site phone bank in an emergency.
21	Redundant communications system is used to connect district administrative offices with facilities to promote communications during power failures and emergencies.
22	The maintenance facility has a list of all contact numbers for staff and for the administrators from each campus in the district.
23	Phone lists for personnel are complete and up to date.
24	The facility has a calling tree.
25	Receptionist, secretary, and other office staff know the procedures for informing the district leadership of an emergency.
26	A video monitoring system is used, the system records in a high quality format that allows quick review.
27	The district has a formal written plan for dealing with graffiti.
28	Bomb threat procedures and forms are available near telephones.
29	Each maintenance driver is knowledgeable of the standard procedures for reporting accidents.
30	All staff members are familiar with the emergency operation plan.
31	The facility has developed supplemental plans to the district basic plan based on identified hazards.
32	There a written line of succession for the maintenance manager and other key staff members.
33	Specific tasks for the implementation of the emergency operations plan are assigned to specific staff members to maintain accountability.
34	The facility has a process in place for increasing readiness level based on threat conditions.
35	The facility uses plain language for emergency communications.
36	After actions reviews are held following each exercise or emergency.
37	Corrective action plans are developed.
38	ICS (Incident Command System) forms are available to the dispatcher and other key staff members.
39	The emergency team has been trained in incident command.
40	Emergency team members have certificates of training in incident command and the National Incident Management System.
41	Emergency procedures are reviewed with all personnel at the beginning of each school year.
42	The office staff has been trained on emergency notification and reporting procedures.
43	The maintenance department conducts all required school and district drills and retains documention of those activities.
44	Other appropriate drills appropriate to the maintenance facility's hazards are conducted.
45	Records are kept for all drills and exercises.
46	A personnel resource list is available showing personnel with first aid training.
47	A personnel resource list is available showing personnel with training to operate specialized equipment.
48	A personnel resource list is available showing personnel who can speak other languages.
49	An alternate operational site has been designated for use should site evacuation be required.
50	There are procedures for reporting maintenance needs related to safety or security.
51	Repairs related to safety and security are completed as the highest maintenance priority.
52	The maintenance facility has a written driver safety program for personnel driving maintenance vehicles.
53	Facility vehicles are inspected for safety and security before each trip.
54	Facility vehicles are equipped with a road emergency kit including road warning markers or flares, fire extinguisher, and first aid kit.
MAINTENANCE - OBSERVATIONS
Building Exterior
55	The facility is protected by a fence.
56	The fence is designed to be intruder resistant.
57	The fence is well maintained, free of holes, and free of holes, and free of excessive plant growth.
58	Trees near the fence line are trimmed in an effort to reduce the risk that they could facilitate illicit entry.
59	Gates are in good repair and lockable.
60	Gate design allows traffic to enter and exit safely.
61	Transportation department staff monitor entrances from work stations (can see vehicle gates from shop or office).
62	Location of the reception and receiving dock areas are clearly marked.
63	Property lines are clearly marked, establishing territoriality (e.g. fencing, landscaping, natural geographic features, signs, changes in elevation, etc.).
64	Lines of sight afford unobstructed views.
65	The facility exterior free of vandalism and graffiti.
66	Grounds sanitary, well drained, free of debris, and insect or rodent harborage.
67	Hidden areas adjacent to the facility that might provide offenders with "cover" are opened up or sealed off so they may not be used.
68	Access to delivery areas are controlled to prevent unauthorized entry into the receiving area or the facility.
69	Access to delivery areas are controlled to prevent unauthorized entry into the receiving area or the facility.
70	Deliveries are scheduled in advance and/or verified with the sender or addressee prior to acceptance.
71	Internal controls are followed regarding the receipt or deliveries include matching deliveries with purchases and invoices.
72	Trees near the fence line are trimmed in an effort to reduce the risk that they could facilitate illicit entry.
73	Exterior lighting is provided and adequate.
74	According to staff, the exterior lighting is sufficient.
75	Exterior lighting is powered by auxiliary or emergency power systems to prevent blackout during power failure.
76	Exterior lighting fixtures are vandal resistant, beyond easy reach, maintainable, and built with break-resistant lenses or protected by cages.
77	Exterior doors are constructed to resist unauthorized entry.
78	Overhead doors are electronically operated and there is a working manual locking system and power is turned off to the doors at the end of the day.
79	Doors are locked at the end of the day.
80	All exterior doors, including overhead doors, are provided with alarm system door contacts.
81	The alarm is monitored or designed to alert staff 24/7.
82	Exterior windows and doors are obstructed to prevent a clear view of activities and assets inside the facility during the day time and at night.
83	Perimeter windows are sealed or locked to prevent opening.
84	Perimeter windows are closed and locked when the facility is secured at the end of the day.
85	The maintenance shop is monitored throughout the day including breaks or lunch periods.
86	Access to site utilities (such as electrical transformers, generators, and meters) is limited and secure, and any exposed portions are protected against vandalism and vehicular damage.
87	Trash dumpsters are located away from the building and kept sanitary and free of hazards.
88	Dumpster enclosures are positioned so that they cannot be used as ladders for gaining access to the facility roof.
89	Exterior mechanical equipment enclosures are locked.
90	Fuel pumps are locked manually or electronically to prevent unauthorized access to fuel.
91	Emergency shut off for the fuel pumps is provided.
92	Appropriate fire extinguishers are provided in the fueling area and where paint or other combustible liquids are stored.
93	Records are kept to deter unauthorized use of fuel.
94	Fuel is only dispensed into approved containers.
95	Maintenance vehicles are provided with fire extinguishers and first aid kits.
96	Tractors and other equipment are secured against theft.
97	External video cameras are able to record at night.
98	Buildings are well maintained with all areas clean and free of debris.
99	Staff members have the ability to secure personal belongings and valuables.
100	The maintenance office has a means of communication with the maintenance crews in the field.
101	Reception area includes adequate protective features including a counter or desk to serve as a protective shield, a panic or duress button to call for help, a telephone, and a rear exit or safe haven into which staff can retreat.
102	Freestanding objects that could be toppled intentionally or fall during earthquakes or tornadoes are adequately secured.
103	Light levels are appropriate and uniform in the office areas.
104	The facility has at least two independent methods of communication for emergencies.
Building Interior
105	The facility has a fire alarm system.
106	The fire alarm system is in good working order.
107	The fire alarm system can be activated either automatically or by hand (pull stations).
108	The fire alarm is monitored off-site, such as at a fire station or a monitoring center.
109	Alarm systems include both sound and visual alarm signals which can be perceived and recognized as evacuation signals (above ambient noise or light levels) by everyone in the area.
110	The facility maintains a vertical clearance between sprinklers and objects below them of at least 18 inches.
111	Tools are secured against theft.
112	All valuable equipment, parts, supplies, and other materials inventoried and stored in secure areas.
113	The shop light level is appropriate and uniform, creating minimal glare or pockets of shadow.
114	Lighting is designed to resist accidental breakage and vandalism.
115	All lights in areas subject to potential flammable vapors or dust are designed to prevent sparks.
116	Staff members are required to wear identification badges while in the facility.
117	Visitors and contractors are required to present positive photo identification in order to obtain a visitor's badge.
118	Sign-in and sign-out logs of visitors to the facility are maintained on a daily basis.
119	The shop is clean and free of slip and trip hazards.
120	All means of egress (corridors) are clear of obstructions.
121	The shop is ventilated to prevent the buildup of toxic exhaust gases or combustible vapors.
122	All means of egress are indicated by illuminated "Exit" signs.
123	All exit doors and gates are equipped with emergency exit hardware and are not locked or secured by any other means.
124	There are at least two functioning exits.
125	Exits and routes to them are clearly marked and free from obstructions.
126	All doors to electrical vaults, pipe chases, custodial closets, and mechanical rooms closed and locked.
127	All chemicals are labeled and current Material Safety Data Sheets are available.
128	All compressed gas containers are chained or secured in an upright position and stored with the caps in place.
129	The shop is equipped with a proper eye wash station and safety shower.
130	The eye wash station and safety shower are well-maintained and tested at least monthly.
131	All lifts and hoists are inspected at least monthly.

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Stadium

STADIUM FACILITY
Directions: Please assess the following areas and answer each question by selecting: YES, NO, N/A (Not Applicable), or N/AS (Not Assessed) from the drop-down box.
		Answer	Comments
STADIUM - POLICIES & PROCEDURES
Emergency Preparedness
1	There is a written stadium emergency plan.
2	The stadium is equipped with emergency telephones or methods of communication.
3	First aid supplies and equipment are available at all games/events.
4	The district has trained fire wardens or emergency staff to assist with evacuations.
5	At least one fire drill per season is conducted at the facility.
6	At least one AED is available during all games and events at the facility.
7	There is a policy regarding the storing of cash and removal of cash from the ticket office and concessions designed to prevent robbery or theft.
Student Behavior and Monitoring
8	Security is provided for every event at the facility.
9	Security personnel are assigned to concession booths when money is present.
10	Security personnel are assigned to monitor locker rooms during games/events.
11	Written agreements specify how security will be provided if utilized by an outside group or organization.
12	Access in and beneath the grandstands and concessions are monitored by assigned staff members.
13	Glass containers are prohibited at the concessions and prohibited from being brought in by athletes or spectators.
14	There are written event standard procedures for monitoring behavior during events throughout the facility including restrooms, locker rooms, parking, and concessions.
15	Security staff has the means to communicate during the event.
STADIUM - OBSERVATIONS
Stadium Exterior
16	The stadium has a sign or marquee clearly identifying the facility.
17	The area around the facility is identified by signage as a safe, weapons-free, drug-free, alcohol-free, and tobacco-free school zone.
18	There signs directing visitors to appropriate parking locations.
19	There are signs directing visiting teams to team bus loading areas.
20	Driveways are free of hazards and large enough for buses and the anticipated number of vehicles.
21	Driveways are large enough to accommodate emergency vehicles such as fire trucks as well as parked vehicles.
22	Spectator and athlete entry locations are well marked.
23	Gates or doors provided will allow emergency medical services direct access to the stadium and field.
24	Facilities are protected by bollards, fences, gates or landscaping from any unauthorized vehicle access.
25	Facility is protected from unauthorized access by a fence.
26	Fences are designed to prevent climbing.
27	Gates are self-closing and self-latching.
28	The gate swing is in the direction of egress.
29	Gates are lockable.
30	The facility is thoroughly inspected for weapons, improvised explosives, or contraband prior to each event.
31	Lines of sight all around the facility provides for natural surveillance.
32	Hidden spaces around the facility are kept to a minimum.
33	Restrooms and other amenities for spectators are kept locked except during events.
34	Ticket booths are designed to resist theft.
35	Drives, landscaping, fences, equipment, and the building exterior are well-maintained and graffiti free.
36	The facility site is sanitary, well drained, and free of trash or debris.
37	Lighting is provided in the parking areas providing for facility use at night.
38	The parking area is patrolled by security personnel during events.
Pedestrian Safety and Egress
39	Emergency egress gates remain unlocked during games and/or events.
40	Pedestrian walks from parking to gates are separated from vehicle traffic, clearly marked, and designed to reduce conflicts between vehicles and pedestrians.
41	Parking lots are designed to control vehicle speed using speed bumps, raised walkways, curved drives, curb stops.
42	Emergency telephones or call boxes are provided.
43	The means of egress from the grandstands is free of obstructions including fences, gates, or temporary facilities such as concessions.
44	A handicapped accessible route is provided from parking areas to the accessible seating on both home and visitors sides.
45	All walking surfaces, both hard surfaces and grass, are reasonably sloped, free from holes or other trip hazards.
46	Grandstands are equipped with handrails designed to help prevent falls.
47	Grandstand stairs are uniform in rise and tread depth, with small nosings and closed risers.
48	Area drains are provided where needed to prevent water pooling on walking surfaces.
Facility Safety and Security
49	Required safety equipment is available, including AEDs and first aid kits appropriate to the numbers of individuals in attendance.
50	Grandstands are inspected annually for safety using an appropriate checklist.
51	Records of past inspections are available for review.
52	Restrooms can be secured when stadium is not in use.
53	The ticket booth can be secured against unauthorized entry.
54	The ticket booth is equipped with a means to communicate with security personnel.
55	Security personnel are assigned to the ticket booth when money is present.
56	Concession booths can be secured when stadium is not in use.
57	Concession booths can be secured against unauthorized entry.
58	Concession booths are equipped with a means to communicate with security personnel.
59	The field house can be secured when the stadium is not in use.
60	The field house can be secured against unauthorized entry.
61	Security personnel are assigned to the field house during games/events.
62	Locker rooms can be secured when stadium is not in use.
63	Locker rooms are secured during games/events.
64	Athletic equipment stored in the facility can be secured against theft.
65	The facility has an intruder and fire alarm system.
66	The alarm system is central reporting.
67	All custodial rooms are locked.
68	Stadium lights are inspected for structural integrity and services as scheduled.
69	Light fixtures are protected by shatter guards and designed for humid environments.
70	Restrooms and athlete showers/locker rooms are clean and properly supplied.
71	Trees are free of dead limbs and trimmed away from power lines and structures.

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Natatorium

NATATORIUM (AQUATICS) FACILITY
Directions: Please assess the following areas and answer each question by selecting: YES, NO, N/A (Not Applicable), or N/AS (Not Assessed) from the drop-down box.
		Answer	Comments
NATATORIUM - POLICIES & PROCEDURES
Visitor Policies & Procedures
1	Visitor policy/procedure signs are posted at all entrances.
2	Visitors are required to show picture ID and sign-in, and sign-out.
3	Visitor's photo ID is retained until check out is completed.
4	The supply of visitor ID badges is located out of reach of visitors.
5	Visitor's badges are completed by staff only.
6	Visitor sign-in/sign-out logs are verified by staff or completed by staff only.
7	Visitors are required to wear visible, dated identification, with destination listed.
8	Visitors are asked the reason for their visit.
9	Visitor's appointments are verified with the person being visited or they are escorted.
Safety and Security Policies & Procedures
10	The pool is inspected daily for safety and water quality.
11	Records are kept of all inspections and water tests.
12	The pool circulation system is inspected in compliance with safety standards.
13	All diving and starting blocks are regularly inspected.
14	Grandstands are inspected annually for safety using an appropriate checklist.
15	Records of past inspections are available for review.
16	Boiler inspection certificate is available for heated pools.
17	There is a written policy regarding events/activities during severe weather.
18	Lifeguards are provided (meaning lifeguards without any other duties for competitive events) for every event.
19	Written agreement exist specifying how security and lifeguards will be provided for all events at the facility.
20	Access in and beneath the grandstands and concessions are monitored by assigned staff members.
21	Glass containers are prohibited at the concessions and prohibited from being brought in by athletes or spectators.
22	The storing of cash in either the ticket booth or concession is governed by a written policy.
23	Security staff has the means to communicate during the event.
24	Students are always monitored by swimming teachers trained in first aid, CPR (cardio pulmonary resuscitation), AED (automated external defibrillator) and Lifesaving.
NATATORIUM - OBSERVATIONS
General
25	The natatorium has a sign or marquee clearly identifying the facility.
26	The area around the facility is identified by signage as a safe, weapons-free, drug-free, alcohol-free, and tobacco-free school zone.
27	There signs directing visitors to appropriate parking locations.
28	There are signs directing visiting teams to team bus loading areas.
29	Driveways are free of hazards and large enough for buses and the anticipated number of vehicles.
30	Driveways are large enough to accommodate emergency vehicles such as fire trucks as well as parked vehicles.
31	Spectator and athlete entry locations are well marked.
32	Gates or doors provided will allow emergency medical services direct access to the pool deck.
33	Facilities are protected by bollards, fences, gates or landscaping from any unauthorized vehicle access.
34	Facility is protected from unauthorized access by a fence.
35	The fence design prevents climbing and is it at least 48 inches high.
36	Gates are self closing and self latching.
37	The gate swing is in the direction of egress.
38	Gates are lockable.
39	The facility is thoroughly inspected for weapons, improvised explosives, or contraband prior to each event.
40	Lines of sight all around the facility provides for natural surveillance.
41	Hidden spaces around the facility are kept to a minimum.
42	Restrooms and other amenities for spectators are locked except during events.
43	Drives, landscaping, fences, equipment, and the building exterior are well maintained and graffiti free.
44	The facility site is sanitary, well drained, and free of trash or debris.
45	Lighting is provided in the parking areas providing for facility use at night.
46	The parking area is patrolled by security personnel during events.
47	The means of egress from the grandstands is free of obstructions including fences, gates, or temporary facilities such as concessions.
48	A handicapped accessible route is provided from parking areas to the accessible seating on both home and visitors sides.
49	All walking surfaces, both hard surfaces and grass, are reasonably sloped, free from holes or other trip hazards.
50	Grandstands are equipped with handrails designed to help prevent falls.
51	Grandstand stairs are uniform in rise and tread depth, with small nosings and closed risers.
52	Area drains are provided where needed to prevent water pooling on walking surfaces.
53	Pool deck is drained sufficiently to prevent accidental slips.
Pool Safety
54	A water chemistry test kit is available.
55	All drains and skimmers are covered by grates or baskets to prevent swimmer entrapment.
56	An emergency shut-off switch for the circulation system clearly marked.
57	All electrical devices near the pool are in good condition and connected to GFCI (ground fault circuit interrupter) outlets.
58	Decks extend at least four feet from the pool in all directions.
59	Pool decks are safe to walk on with bare feet (drained, free of sharp edges, clip resistant, free of holes, and not abrasive to skin).
60	A telephone is located near the pool and readily accessible.
61	Required safety equipment is available, including shepherd's crook reaching pole, throwing rope and ring buoy, first aid, and backboard supplies.
62	The pool is clean and clear, main drain is clearly visible.
63	All pool chemicals are stored appropriately.
64	Chemicals are stored away from where they are dispensed into the pool.
65	Pool equipment, and boiler or mechanical equipment is in a locked enclosure.
66	All custodial rooms are locked.
67	Pool equipment and chemical feeding systems are indoors and the room is ventilated to the outside.
68	Light fixtures are protected by shatter guards designed for humid environments.
69	Restrooms and athlete showers/locker rooms are clean and properly supplied.
70	Landscaping around outdoor pools is well maintained.
71	Trees are free of dead limbs and trimmed away from power lines and structures.
Security and Access Control
72	Ticket booth can be secured.
73	Concession areas are clean and properly secure.
74	Facilities are protected by intruder and fire alarm systems.
75	A secure location is available for valuable athletic equipment.
76	Access to the pool is strictly controllable.

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Special Events Center

SPECIAL EVENT CENTER
Directions: Please assess the following areas and answer each question by selecting: YES, NO, N/A (Not Applicable), or N/AS (Not Assessed) from the drop-down box.
		Answer	Comments
Emergency Preparedness
1	There is a written Special Events Center emergency plan or addendum.
2	The Center is equipped with emergency telephones or methods of communication.
3	First aid supplies and equipment are available at all games/events.
4	The district has trained fire wardens or emergency staff to assist with evacuations.
5	The Special Events Center conducts all required school and district drills and retains documention of those activities.
6	At least one AED is available during all events at the facility.
Safety and Security
7	Security is provided for every event at the facility.
8	Written agreements specify how security will be provided if utilized by an outside group or organization.
9	Access in and beneath the grandstands and concessions are monitored by assigned staff members.
10	Glass containers are prohibited at the concessions and prohibited from being brought in by athletes or spectators.
11	There are written event standard procedures for monitoring behavior during events throughout the facility including restrooms, locker rooms, parking, and concessions.
12	Security staff has the means to communicate during the event.
13	Security personnel is assigned to the ticket booth when money is present.
14	Security personnel are assigned to concession booths when money is present.
15	Security personnel are assigned to the administrative offices during events.
16	Security personnel are assigned to monitor dressing rooms during events.
17	There is a policy regarding the storing of cash and removal of cash from the ticket office and concessions that protects against robbery or theft.
18	Facility lights are inspected for structural integrity and services as scheduled.
Building Security
19	The center has a sign or marquee clearly identifying the facility.
20	The area around the facility is identified by signage as a safe, weapons-free, drug-free, alcohol-free, and tobacco-free school zone.
21	There signs directing visitors to appropriate parking locations.
22	There are signs directing buses to loading and un-loading areas.
23	Driveways are free of hazards and large enough for buses and the anticipated number of vehicles.
24	Driveways are large enough to accommodate emergency vehicles such as fire trucks as well as parked vehicles.
25	Spectator, staff and participant entry locations are well marked.
26	Gates or doors will allow emergency medical services direct access facility.
27	Facilities are protected by bollards, fences, gates or landscaping from any unauthorized vehicle access.
28	Facility is protected from unauthorized access by a fence.
29	Fences are designed to prevent climbing.
30	Gates are self closing and self latching.
31	The gate swing is in the direction of egress.
Pedestrian Safety and Egress
33	The facility is thoroughly inspected for weapons, improvised explosives, or contraband prior to each event.
34	Lines of sight all around the facility provides for natural surveillance.
35	Hidden spaces around the facility are kept to a minimum.
36	Restrooms and other amenities for spectators are kept locked except during events.
37	Ticket booths are designed to resist theft.
38	Drives, landscaping, fences, equipment, and the building exterior are well-maintained and graffiti free.
39	The facility site is sanitary, well drained, and free of trash or debris.
40	Lighting is provided in the parking areas providing for facility use at night.
41	The parking area is patrolled by security personnel during events.
42	Emergency egress gates remain unlocked during games and/or events.
43	Pedestrian walks from parking to gates are separated from vehicle traffic, clearly marked, and designed to reduce conflicts between vehicles and pedestrians.
44	Parking lots are designed to control vehicle speed using speed bumps, raised walkways, curved drives, curb stops.
45	Emergency telephones or call boxes are provided.
46	The means of egress from the facility is free of obstructions including fences, gates, or temporary facilities such as concessions.
47	A handicapped accessible route is provided from parking to the handicapped accessible seating areas.
48	All walking surfaces, both hard surfaces and grass, are reasonably sloped, free from holes or other trip hazards.
49	Grandstands or elevated seating areas are equipped with handrails designed to help prevent falls.
50	Grandstands and stairs are uniform in rise and tread depth, with small nosings and closed risers.
51	Area drains are provided where needed to prevent water pooling on walking surfaces.
Facility Safety and Security
52	Required safety equipment is available, including AED and first aid kits designed to care for appropriate numbers in attendance.
53	Grandstands are inspected annually for safety using an appropriate checklist.
54	Records of past inspections are available for review.
55	Restrooms can be secured when facility is not in use.
56	The ticket booth can be secured against unauthorized entry.
57	The ticket booth is equipped with a means to communicate with security personnel.
58	Concession booths can be secured when facility is not in use.
59	Concession booths can be secured against unauthorized entry.
60	Concession booths are equipped with a means to communicate with security personnel.
61	Administrative offices can be secured when the facility is not in use.
62	The administrative offices can be secured against unauthorized entry.
63	Dressing rooms can be secured when facility is not in use.
64	Dressing rooms are secured during events.
65	Audio, Video and other equipment stored in the facility can be secured against theft.
66	The facility has an intruder and fire alarm system.
67	The alarm system is central reporting.
68	All custodial rooms are locked.
69	Light fixtures are protected by shatter guards and designed for appropriate environments.
70	Restrooms, dressing and showers areas are clean and properly supplied.
71	Landscaping is well-maintained.
72	Trees are free of dead limbs and trimmed away from power lines and structures.

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Construction Worksite

CONSTRUCTION WORKSITE
Directions: Please assess the following areas and answer each question by selecting: YES, NO, N/A (Not Applicable), or N/AS (Not Assessed) from the drop-down box.
		Answer	Comments
GENERAL SAFETY AND SECURITY
1	Workers are instructed on school policies regarding interaction with students/staff.
2	Gates are in good repair and lockable.
3	Gate design allows traffic to enter and exit safely.
4	The construction office is clearly marked, visible and accessible for check-in by workers and deliveries.
5	All workers are required to display a company ID at all times.
6	All workers are required to sign in and out daily.
7	All workers have been trained on worksite expectations and behavior.
8	All workers have been trained on worksite and school emergency procedures.
9	Records are available to school administration indicating who is on the campus at any time.
10	All workers have had an appropriate background check completed by the school and/or employer.
11	Construction area is well organized and safe.
12	There are multiple contacts identified to address any concerns or issues from school administration, staff and school-based law enforcement.
13	There is a designated and separate parking area for workers.
14	Worker parking passes are required and the parking area is checked for compliance.

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EOP

EMERGENCY OPERATION PLAN
Directions: Please assess the following areas and answer each question by selecting: YES, NO, N/A (Not Applicable), or N/AS (Not Assessed) from the drop-down box.
		Answer	Comments
THE EOP CONTAINS THE FOLLOWING ELEMENTS
Administrative
1	Promulgation Statement.
2	Approval and Implementation.
3	Record of Changes.
4	Table of Contents.
Authority
5	The legal basis for planning and carrying out emergency operations.
Purpose
6	Identify the purpose of the emergency operations plan.
7	Identify who the plan applies to.
Explanation of terms
8	The EOP has an explanation of terms.
Situation and assumptions
9	Maximum enrollment and employment figures for the school.
10	Information on students/staff with disabilities.
11	Reasonable assumptions.
Concept of operations
12	Describe school’s overall approach to emergency operations.
13	Summarize the emergency responsibilities of the district/school.
14	A statement about how and when the EOP will be implemented.
15	Definition of “action levels” and their implementation.
16	General sequence of events before, during and after the emergency situation.
17	Who will coordinate directly with local and State responders, and how the coordination will take place.
18	Address the response to a full spectrum of emergency situations.
Organization and responsibility
19	Describe the school emergency organization.
20	Describe the emergency responsibilities of the school staff.
21	Outline responsibilities for various emergency service functions and indicate who has primary/secondary responsibility for each.
Direction and control
22	Indicate the title/position of those responsible for directing & controlling emergency response and recovery activities.
23	Designate a primary and alternate on-site Command Post.
24	Describe the local emergency facilities and summarize functions performed by each.
25	Summarize line of succession for key personnel.
Readiness levels
26	The EOP contains the function of readiness levels, who determines them, and describes general actions to be taken at various readiness levels.
Administrative and support
27	Establish reference requirements for proper record-keeping.
28	Establish reporting requirements.
29	Establish post-event review requirements.
Plan development and maintenance
30	Outline the plan review and revision process.
31	Identify how the plan will be distributed.
32	Identify the title/position for who has the overall responsibility for the plan.
Annexes and attachments
33	Describe the details for a hazard specific emergency response needed in the annexes.
34	Describe special and unique needs generated by a particular hazard in the appendices.
Attachments
35	Summary of Mutual Aid Agreements, Memoranda of Understanding, and contracts.
36	Incident Command System Organizational Chart and Summary.
37	Listing of schools and facilities.
38	Classroom Teacher buddy lists.
39	Phone contacts list or phone tree.
40	Emergency Operations Planning Team and Emergency Response Team contact list.
41	Emergency Contact Numbers.
42	Resource Inventory.
43	Sample School-Parent Letter.
44	Staff Skills Survey and Inventory.
45	Master schedule.
46	Emergency response drill procedures and log.
47	Distribution List.
48	Security Audit.
49	Special Needs students, faculty and staff.
The EOP has the following characteristics
50	Is multi-hazard in nature.
51	Utilizes Incident Command System and is NIMS compliant.
52	Is reviewed and updated on an annual basis.
53	Was developed by a school safety planning team representative of all school staff.
54	Was developed with Law enforcement personnel as an integral part of the safety planning process.
55	Was developed with Emergency management personnel as an integral part of the safety planning process.
56	Was developed with Fire department personnel as an integral part of the safety planning process.
57	Contains a current Hazard Summary.
58	Contains a Vulnerability Assessment.
59	Contains a floor plan of the facility that is updated and current.
60	Floor plan contains detailed layout of all rooms and exits with room numbers.			N/AS	Comments
61	Floor plan shows phone locations.
62	Floor plan shows location of emergency exits.
63	Floor plan shows location of utility shut off locations: electricity, gas, water, TV cable.
64	Floor plan shows location of fire extinguishers.
65	Floor plan shows locations of first aid kits.
66	Floor plan shows locations of AEDs.
67	Floor plan shows roof access points.
68	Floor plan shows fire hydrants and hose access points.
69	Floor plan shows hazardous materials storage areas.
70	Floor plan shows where stairwells are located and stairwells are identified.
71	Floor plan shows sprinkler and alarm controls and shut offs.
72	Floor plan shows where master keys are located.
73	The EOP contains a site plan that is updated and current.
74	Site plan shows all building and structures and are identified or numbered.
75	Site plan shows utility easements and locations.
76	Site plan identifies fence locations and construction type.
77	Site plan identifies access areas for emergency vehicles.
78	Site plan shows school property boundaries.
79	Site plan includes proximity to potential hazards, i.e. highways, storage tanks, industry.
80	Site plan shows all portable classrooms with identifying number.
81	Site plan shows bus evacuation area.
82	Site plan shows athletic fields and playgrounds.
83	An updated copy of floor plans and site plans are provided to first responding agencies.
84	The school has an established chain of command that will handle emergency response.

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Website

DISTRICT / CAMPUS WEBSITE
Directions: The following items should NOT be posted on a School or District Website: Answer YES if found on website and NO if not posted on a website.
		Answer	Comments
THE DISTRICT OR CAMPUS WEBSITE CONTAINS THE FOLLOWING ELEMENTS
1	Detailed maps of school or site (should not show more than general areas).
2	Maps that identify classroom functions (labs, locker rooms, special ed areas).
3	Maps that illustrate entrances other than those intended for entry and sign-in.
4	Maps that show evacuation routes and assembly area locations.
5	Identification or listing of assembly areas, evacuation destinations or reunification areas.
6	Specific information about preparedness drills and exercises.
7	Facility safety and security audit results.
8	Details or specifics regarding emergency operations plans.
9	The number or locations of security or law enforcement officers.
10	Specifics of safety and security initiatives at the facility or district.
It is recommended that the following NOT be posted on a School or District Website or posted without thought of possible unintended use.
11	Photos of faculty, staff or students (other than group or activity photos).
12	Personal information about staff or students or about their family.
13	Personal contact numbers or information outside of school or district information.
14	Personal information about any individual's safety and security experience, expertise or skills.
			1

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ControlData

Answer Option 1	Answer Option 2	Answer Option 3	Answer Option 4
YES	YES	Always	Not Present
NO	NO	Mostly	Minimally Present
N/A		Rarely	Moderately Present
N/AS		Never	Extensively Present
			Don't Know