During the execution of a project unexpected events will eventually always occur, these events can cause changes to the project and its approved project management plan (Dartmouth, 2014). Change can arise due to but not limited to project constraints, stakeholder requirements, team recommendations or vendor issues (Videos P. M., 2013). It’s critical to incorporate change management within project management for numerous reasons. Kim Heldman stated, “If you were to allow changes to occur to the project whenever requested, you would probably never complete the project” (Heldman, 2013).
A critical issue that needs addressing within the Link project is the incompetence of the Business Project Manager, as mentioned in the 2006 business case 70 – 80% of IT related projects fail due to inadequate project management. The Project Manager is responsible for leading the team who’s goal is delivering the project objectives, a competent Project Manager requires knowledge in the profession and the ability to implement that knowledge (PMI, 2013). With insufficient attention given to risk management, project teams without process and documentation understanding and not to mention the lack of leadership, a change in project manager will be needed.
For the issue to be rectified a change control process and plan will be implemented and utilised throughout the project for all changes including the changeover of the project manager. A change management process defines who, what, when, where and how we are going to manage the change, including tools and techniques used throughout the process, helping the project manager to review and analyse the proposed change (Videos P. M., 2013). Tools and Techniques become a vital part of the change management process, expert judgement allows professionals with a high level of knowledge to have input into the requested change while change control meetings let numerous stakeholders discuss the proposed change and make decisions accordingly (PMI, 2013). Gantt charts, spreadsheets or differing project management software’s will also help to identify, document, review and track the change.
· An event will occur prompting a change request, which will identify the change, and evaluate what the impact will be and what impact it will have on the project constraints.
· Recommendations of that change will be incorporated and documented in the change log. The change log documents all the changes made or submitted throughout a project, this includes all the different changes, descriptions, dates and the impact.
· A change control board will have meetings to review the change requests. They will either approve or decline the request, once the change is approved its updated into the project management plan and relevant documentation (Videos P. M., 2013).
· Significant changes need to be documented and communicated to the project team to maintain alignment in all the efforts and work being completed (Dartmouth, 2014).
The Direct and Manage Project execution process will start once the change is approved, the process involves performing the works defined in the project management plan to achieve the projects objectives. Expert judgement and project management information systems should be utilized throughout the process, for example, project Libre will help plan and control not only the change but also the whole project. Once the process is successfully completed, project deliverables become the output (PMStudyChannel, 2014).
“The conclusion is that changes are manageable by applying integrated change management,” (Wanner, 2013). Without change management it’s easy for the project to lose control of the scope, time, cost and quality requirements, with the projects success being measured against such constraints it highlights the importance of change management throughout a project.
References
Dartmouth, T. S. (Director). (2014). Change Management Process [Motion Picture].
Heldman, K. (2013). Project Management Professional Exam Review Guide. John Wiley & Sons, Incorporated.
PMI. (2013). Project Management Body of Knowledge (PMBOK Guide) Fith Edition. Newtown Square, Pennsylvania: Project Management Institute .
PMStudyChannel. (2014, may 29). PMBOK C2 M4 Direct And Manage Project Execution. Retrieved from https://www.youtube.com/watch?v=Ziub-onbkjY&feature=youtu.be
Videos, P. (2012, January 24). How To Manage Project Scope Change. Retrieved from https://www.youtube.com/watch?v=tMR7jVefRIQ
Videos, P. M. (Director). (2013). How to Control Change Requests on a Project [Motion Picture].
Videos, P. M. (2013, may 27). What Is Change Management In Project Management Terms? Retrieved from youtube: 2013
Wanner, M. F. (2013). Integrated change management. Istanbul, Turkey: PMI.
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