Performance Appraisal System

1

Job Analysis

Emmanuel Boydon

Ashford University

OMM 620: Job Analysis and Design

James Ziegler

October 5, 2020

Job Analysis: Template #2 Job Title: _________________________________

Department: ____________________________

Reports to: _____________________________

Section: _______________________________

Employee(s) interviewed for this analysis:

Job title: _______________________

Date: ________________

Job title: _______________________

Date: ________________

Job title: _______________________

Date: ________________

1. Basic Functions and Scope of Job: Please provide a brief summary of the main purpose of this job and the prime reason for its existence. State briefly the scope of the job. Include quantitative data when possible.

2. Work Performed: Describe in detail the duties performed. State specifically what is done, and explain why and how. State the frequency of the duties performed.

3. Work Contacts: The extent to which the position requires the ability to gain cooperation, persuade and influence other people. Indicate the level, frequency, difficulty and importance of work contacts. Contacts Frequency Purpose of Contact Means of Contact

Immediate Peers

Peers in other depts.

Immediate Manager

Managers in other depts.

Executives

Customers

Other (specify)

Duties: Frequency

4.Decision-Making Authority: Indicate level of discretion or authority allowed under company policies, procedures and practices.

5.Supervisory responsibility: Extent to which position controls, directs, or is accountable for work of others.

Titles of employees supervised: Number supervised:

6.Physical Effort: Amount of physical exertion expended in handling materials, tools, operating machines or equipment. Identify tools, equipment, machinery, materials handled. Indicate % of work time involved.

___Operates no tools, machines or equipment. No significant lifting. Tools % of time used Equipment % of time used Machinery % of time used

Position % of time in position

Walking

Standing

Lifting

Climbing

Pulling

Pushing Cramped or confined space

Sitting 7. Work Conditions: Degree of exposure to work conditions. Condition % of time

Dirt

Heat

Fumes

Smoke

Water

Noise

Vibration

Grease, Oil

Dust, Shavings

Office Environment

8. Education and Training Required: Minimum academic, commercial, and technical qualifications needed for performing duties of job.

__High School Diploma/GED

__Two year college (Associate’s Degree)

__Trade or Technical School (Certificate or diploma)

__Four year college (Bachelor’s Degree)

__Graduate (Master’s Degree, JD or Ph.D.)

__Certification (CPA, SPHR, etc.)

9. Years of Experience: Minimum previous experience required for performing duties of job.

__0-1

__1-3

__3-5

__5-more 10. Other requirements: Please list any other requirements for performing duties of job.

 Languages

 Office or other equipment

 License(s)

1. Job Title: Administrative Assistant
2. Department: Neuroscience
3. Reports to: Joseph Bennett
4. Section: Administrative Officer
5. Job Title2: Adminstrative Assistant
6. Date2: 19 Sep 20
7. Job Title3:
8. Date3:
9. Job Title4:
10. Date4:
11. job Include quantitative data when possible: The administrative assistant will assist the department staff with daily administrative duties. The basic function is to perform administrative activities, communicating via telephone, written form such as email, or in person. Knowledgeable of business and management principles involved in strategic planning, and coordination of people and resources.
12. Duties Frequency: Point of contact to schedule exams and student dissertations - 30% Communicate with customers to assess needs and coordinate resolution - 20% Discuss account status or activity with customers - 20% Maintain and schedule office equipment for repairs - 15% Screen calls and email for Center for Brain Images - 15%
13. IP Freq1: Daily
14. IP PC1: scheduling
15. PO Freq1: Daily
16. PO PC1: coordination
17. PO MC1: in person/digital
18. IM Freq1: Daily
19. IM PC1: status update
20. IM MC1: in person/digital
21. MO Freq1: As needed
22. MO PC1: coordination
23. MC1: in person/digital
24. Ex Freq1: As needed
25. Ex PC1: status update
26. Ex MC1: in person/digital
27. C Freq1: Daily
28. C PC1: asstance
29. C MC1: in person/digital
30. Oth Freq1:
31. Oth PC1:
32. Oth MC1:
33. 5Supervisory responsibility Extent to which position controls directs or is: Moderate level of discretion to schedule and coordinate activities for staff, and manage office needs.
34. 6Physical Effort Amount of physical exertion expended in handling materials tools: N/A
35. No Tools: Yes
36. Tools:
37. Equip:
38. Equip Tools % Time used:
39. Machinery:
40. Machinery Tools % Time used:
41. Tools % Time used: 10
42. Standing % Time used: 10
43. Lifting % Time used:
44. Climbing % Time used:
45. Pulling % Time used:
46. Pushing % Time used:
47. Cramped % Time used:
48. Sitting % Time used: 80
49. Dirt % Time used:
50. Heat % Time used:
51. Fumes % Time used:
52. Smoke % Time used:
53. Water % Time used:
54. Noise % Time used:
55. Vibration % Time used:
56. Grease % Time used:
57. Dust % Time used:
58. Office Environ % Time used: 100
59. HS Diploma/GED: Yes
60. 2Yr: Off
61. Trade: Off
62. 4Yr: Off
63. Grad: Off
64. Cert: Off
65. Languages:
66. Office or other equipment:
67. Licenses: AVMA Certification
68. Years Experience: 1