Milestone 1: Analyze Job Specifications and Write or Assess a Job Description

XYZ Corporation

JOB DESCRIPTION

JOB TITLE: Purchasing Agent	DEPARTMENT: Operations
LOCATION: City, State	DATE PREPARED: 3/1/2019

REPORTS TO:

VP Administration

DIRECTLY SUPERVISES (TITLE): None

BASIC:​ Purchase the highest quality of merchandise at the lowest price possible based on extensive market research or past knowledge/past purchases with the construction field. To prepare reports, participate in meetings and presentations as may be required from time to time.

ESSENTIAL FUNCTIONS:

1. Issue purchase orders/work orders for Plants, Trucking, Equipment, and some field operations as deemed necessary

2. Tracking meters for projects and ensuring meters are read in timely fashion.

3. Helping all departments ordering parts and following orders until delivery.

4. Preventative Maintenance-Ordering filters and bundling prior to maintenance performed on trucks and equipment.

5. Research and evaluate suppliers pricing based on quality, selection, services, support, availability, reliability, production, and distribution capabilities.

6. Analyze past prices to determine purchasing trends, etc.…

7. Maintain XYZ inventory on particular account as deemed necessary with potential to increase to keep up with demand

8. Negotiate existing contracts with suppliers and vendors.

9. Track/monitor shipments to ensure goods are on time and handle issues that arise in shipping processes.

10. Meet with vendors/suppliers to maintain good working relationships to ensure adequate pricing/services are being received.

11. Dispatches parts runners for equipment, trucking, plant, office, and field needs based on demand.

12. Ordering shop supplies based on needs for equipment, trucking, and plants. Ensuring orders are filled as needed.

13. Verifying orders delivered at shop prior to signing.

14. Paperwork handling liaison between shop and office.

15. Handle and track warranty claims

16. Update and correct workorders (tablet) handled by mechanics and help with instruction when they are using issued tablets

This job description may be revised by the Company from time to time as business needs require. It is not intended to be an exhaustive listing of all the functions of the job, nor to limit the Company's right to assign other functions to an employee in this position

PHYSICAL AND VISUAL ACTIVITIES:​ Physical and visual activities that are commonly associated with the performance of the functions of this job:

Sitting (75%), Bending (5%), Standing (5%), Lifting up to 50 pounds (5%), Reading (90%), Computer work (95%), Copying (30%), Hearing and Talking (100%), Accuracy (100%), Reading fine print (100%), Walking (25%), Crouching (25%), Filing (50%)

ENVIRONMENTAL/ATMOSPHERIC CONDITIONS:​ Plant and mechanical (shop) environment,

air-conditioning in the summer, and heat in the winter, can have dusty and chemical odor conditions, shop and construction oriented environment.

JOB QUALIFICATION REQUIREMENTS:

Include only the minimum hiring qualifications.

Knowledge:

1. Setting up of jobs to meet internal and external customer requirements.

2. Understanding of various standard business practices, or capable of learning.

3. Understanding of and ability to read and work with reports, spreadsheets, etc.

4. Ability to complete required daily, weekly, monthly, quarterly and annual reports

5. Understanding of work process flow.

6. Understand of basic accounting as it relates to purchase orders

7. Understanding of how to set up and monitor purchase orders and cost associated 8. High School or equivalent, some college preferred.

Experience:

1. Minimum three (3) years purchasing experience.

2. Three to five (3 - 5) years in an industrial/manufacturing environment preferred.

3. Proficient in Microsoft office and general computer skills

4. Strong written and verbal communication skills

5. Ability to defuse frustrated and angry individuals

6. Ability to “professionally” challenge others when the purchase process is not followed

7. Ability to work in a fast paced environment. 8. Ability to organize and maintain job request

9. Ability to work with and handle deadlines.

10. Ability to understand work flow process and filing systems.

11. Detail oriented.

Machines, Tools and Equipment (Office and Industrial), Software:

1. Computer

2. Working knowledge of Street Smarts or Vista software .

3. Word for Windows

4. Microsoft Excel

5. Email

6. Fax Machine

7. Telephone system

2

Licenses/Certification:

None specific

Commercial Drivers License

Working Conditions:

1. Non-flex regular office hours

2. May from time to time work alone

3. Fast paced environment

4. Able to work defined schedule (early hours start time)

Other Requirements:

1. Dependable.

2. Good judgment.

3. Flexible.

4. Able to work extended hours when required (including some weekends).

5. Ability to read, write, speak, and understand English Language.

6. Capable of making decisions.

7. Good communication skills.

8. Results oriented.

9. Accuracy

10. Professional in appearance and language

11. Good phone skills

12. Maintain confidentiality

13. Bi-lingual prefered

"Commonly associated" is not intended to mean ​always​ or ​only​. There may be different experiences that suggest other ways or circumstances where reasonable changes or accommodations are appropriate.

Manager

Approval: Date:

3