Enterprise Content Management Homework

Table of Contents Project Outline and Requirements (Week 1) 3 Organization Description 3 Content Requirements 3 Content Services 4 Associated Regulations 4 Data Protection 5 5 Stages 5 Initiation 5 Planning 5 Execution 6 Closure 6 Time Line 6 Information Infrastructure Evaluation (Week 2 TBD) 7 Information Infrastructure Improvements (Week 3 TBD) 8 Data Governance Evaluation (Week 4 TBD) 9 Data Governance Improvements (Week 5 TBD) 10 Implementation (Week 5 TBD) 11

Project Outline and Requirements (Week 1)

Organization Description

Alfresco is an open-source software company that simplifies how people work, providing correct information at the right time to its employees when they need it. Alfresco is known to have software powers that lead organizations in over 190 countries around the globe. The business platform of alfresco enables the company to deliver immediate services with exceptional experiences.

Alfresco's company has changed how companies share information by improving the speed with which information sharing takes place. It also allows organizations to respond to threats, as well as potential opportunities. The company is world-class, and it enables its employees to deal with all circumstances.

Content Requirements

Alfresco is a competent company in terms of managing its data; however, for the longest time, the ALF project has been acting as the home of all contributions from community members, allowing features of requests and patches. The world around the alfresco project has changed, and it has become hard to listen to community and for the district to communicate to alfresco as well. The Company has employed proper proposals to deal with the issue through the use of a GitHub as the place of collaboration.

The proposed GitHub was proposed to look in a way that will help simplify contributions for submission and approval:

The GitHub should have the ability to search for the correct component and submit a problem about it.

The GitHub should provide a full request that fixes problems and shows that through a test.

The CLA assistant will then ask for people’s signatures for CLA agreements, which will help a person’s PR.

The request will undergo testing by Travis or the internal Bamboo CI system.

The team with the mandate of ensuring component goes well, then provides a review of your PR or help solve issues raised.

In alfresco, there are a lot of content services, making it hard for people to find the right one to submit an issue.

Content Services

The list below describes the important repositories and short description of each content services.

ACS deployment and ACS community deployment. This content service acts as Alfresco’s home for Docker-compose file and Helm charts. Any issue raised in this context is always required to have relevance to the components.

ACS deployment in AWS. This content service acts as a home for Alfresco’s cloud formation templates that help deploy ACS Helm chart in EKS cluster.

ACS packaging and ACS Community packaging. Alfresco projects provide a platform for the submission of packaging war files, distributing zip, or the Decker images.

Associated Regulations

In the current business world, most companies face various challenges due to unstructured information or handling excess paperwork, making it hard to store or access information. It is, therefore vital to have a formalized means of storing and arranging sophisticated business information. Alfresco provides enterprises with modern plan-Hybrid enterprise content management. Alfresco enables companies to control critical details within premises or hybrid cloud.

The use of ECM in alfresco helps the company deal with the storage of documents through keeping critical records well organized while allowing for a full document lifecycle management. The use of a well-planned ECM helps Alfresco to ease employee’s minds and simplifies audits and other compliance requirements.

Data Protection

Alfresco controls personal information held, regulations that go around it, and makes sure it allocates employees to account for it. Alfresco controls and establishes the processes needed to achieve general data protection regulation compliance.

Implementation Life Cycle (Week 1)

For a company to deliver successful projects, there has to be a project management life cycle. The project management life cycle usually has four phases which include, initiation, planning, execution, and closure.

Stages

The stages for Alfresco’s project life cycle description.

Initiation

The Company will identify its business needs, issues, or opportunities then invite employees for brainstorming to help look for problem solutions.

Planning

This phase occurs after the project is approved. During this phase, the large projects are broken down and distributed among teams as tasks.

Execution

The execution phase turns business plans into action after every employee is assigned tasks. The execution phase is where the project actions take place.

Closure

After the completion of project work, the business teams provide project deliverables and resources, which helps in the determination of the project’s success.

TimeLine

· Initiation: Week 1-4

· Planning: Week 5-6

· Execution: Week 7-15

· Closure: Week 16-24

Information Infrastructure Evaluation (week 2 TBD)

Information Infrastructure Improvements (Week 3 TBD)

Data Governance Evaluation (Week 4 TBD)

Data Governance Improvements (Week 5 TBD)

Implementation Plan (Week 5 TBD)