IS525 INFO STRATEGIC PLANNING

It Support of Strategic Planning

It Support of Strategic Planning

It Support of Strategic Planning

Teresa Johnston

Grantham University

September 23, 2020

This is Terrie’s Salon Strategic Planning for email, internet use, employee monitoring, and intellectual property policy. This will also explain the privacy and confidentiality clauses. It will explain how to protect intellectual property and the monitoring of employee’s activities above. If these are breached than there will be a plan in place to deal with the consequences of any abuse of email, excessive internet use and employee monitoring.

Policy Statement

Employees employed at Terrie’s Salon that use any electronics, fax machines, computers with access to the internet/internet are strictly will have authorization to use these devices for company business. Apart from some brief and occasional personal use of the Internet is acceptable as long there is no inappropriate contents or abusing excessive use, this can be done on personal time like breaks and lunch. If there is any expense to the company’s data, this the policy will be violated.

If this policy is violated by either inappropriate or excessive abuse that deters you from doing your normal duties at work, there will consequences for violating the policy. This policy covers email, internet, and intellectual property.

The use of company laptops, Internet usage and the network is a privilege and inappropriate contents would be described below that will violate the policy are the following.

· Inappropriate use of email sending spam email such as chain letters that is not related to company business.

· Unauthorized use of the network, servers, any company folders that has not been granted authorization or access from management.

· Unauthorized copy of company data.

· Unauthorized use of company laptops to send, receive, and accessing any pornographic materials.

· If found engaging in malicious or unlawful activities.

· Unlawful use racist, sexist, and profane behavior found in email, internet or intellectual properties will violating state and federal laws.

· Propagating anything that will harm the company’s networks, servers or application with any kind of malware such as trojans, virus’s or worms.

· No use of web blogs, chat rooms or instant messaging on any company devices.

· Failing to maintain a controlled secure access to a laptop, forget to sign off for which are responsible otherwise if you leave it unattended will be grounds for termination of employment.

No Exception Policy for Email, Internet, and Laptops

Terrie’s Salon gives employees rights to use these devices but owns all rights to the any data and files on laptop’s, networks and any other electronic devices that is also any data transmitted and received. This gives Terrie’s Salon the right to monitor any electronic mail, internet/intranet or instant messaging being used by all employees.

This policy is in affect to any software used on any devices on the network will be monitored by the Information Technology team. If employees has the rights to any confidentiality or disclosure issue with need to find other mean to send or receive that information on some other network not on the company’s network.

Email Confidentiality

The policy above the email is subject to being monitored, if there is any release of any secured data or specific information it can be applicable to any state or federal laws if company policies are violated for a confidential breach. If any employee violates these policies, there will or are subject to disciplinary action that could lead to termination or put on a performance evaluation.

Internet/Intranet Policy Statement

The Internet/Intranet are used to provided services for the staff and customers. This is used a business tool for the employees to help research products, worked related communications with notes on customers needs or wants. Limited use of the intranet/internet is authorized but all company policies apply to all employees relating to confidentiality, intellectual property, and data security.

If this policy is violated it is grounds for a performance evaluation or termination of employment.

Personal Equipment (Electronic)

Terrie’s Salon prohibits any use of any video equipment of that can be used for recording this includes the following devices cell phone cameras, digital cameras, or video for any customers products and services rendered. This would violate that protect a person’s right to invasion of privacy or harassment. If this is violating this gives Terrie’s Salon to report any authorized illegal activity to the local authorities. Any violation of this policy will be terminated no exceptions.

Monitoring Compliance

Terrie’s Salon is responsible for letting all employees there will be monitoring on the use of any devices in possession of company equipment. The company’s information technology department is responsible for setting this up they will each employee with a user id and password and all employees are to use theirs when logging into any devices on the network. Specific sites will be blocked. An anti-virus software will be installed on laptops as well. Below is what will be monitored for unauthorized use.

· History of every site employees visit on the internet.

· Documents that recent folder.

· Cookies are files that let you know when someone visits a website.

· Temporary internet/intranet files.

· Recycle Bins

There can be many signs of abuse by an employee they are below:

· Temporary files are being filled

· Spending a lot of time on the internet.

· Increase of personal emails that can increase unsolicited emails.

If an employee is found in violation of these policies there will be disciplined or ground of termination.

Response Plan

Regarding a response plan no matter how big your company is you need to have a plan in place mine is described below:

· Assemble Internal Team which would be my information technology team will evaluate any breach than notify management to evaluate.

· Identify any External Data breach which can sometime be discovered right away.

· Create an Item Checklist if a response plan in place this can prioritize what needs to be checked of there is a breach. Using the following record date and time of breach, establish a secure perimeter for any devices on the network, take servers, laptops or any other devices affected off the network. Find the breach and fix the issue.

· Company will notify anyone that is affected by a breach of security involves customers, vendors, or any employees.

· Review and update the Response plan and go thru it every month as a standard practice.

If you do not take a breach seriously and do not have a response plan in place it can make a bad situation even worse for any company. If you have a response plan in place it will help protect Terrie’s Salon and our customers.

References

Otway D; Nursing Homes: Long Term Care Management, May2005; 54(5): 52-54. 2p. (Journal Article - pictorial) ISSN: 1061-4753.

Benson, Laura M.; ONS Connect, Jul2011; 26(7): 22-22. 1/2p. (Article - brief item) ISSN: 1935-1623, Database: 

https://blog.learningtree.com/the-importance-of-it-strategic-planning/