Statistics

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INST.FORCOMPUTERASSIGNMENT2-FALL2018.pdf

 

INSTRUCTIONS FOR COMPUTER ASSIGNMENT #2

Pivot Table Applications

Pivot Tables‐ Applications in Descriptive Statistics and Data Analysis The pivot table is one of the most powerful and easy to use tools in EXCEL. This application is particularly helpful in extracting large amount of useful information from a data set. Using EXCEL’s pivot table you can:

 Create cross tabulation or break the data down by categories so that you can see the customer rating by gender, or see the total dollars spent on online orders by the day of the week, region of the country, time of the day, or a combination of these.

 Create tables of counts to display the sale of a product by brand name, or number of customers by region. You can create cross tabulation or contingency tables to display the counts only. The pivot tables provide more flexibility compared to cross tables. The pivot tables can be used to display counts, sums, averages, and other summary measures of the data.

Application 1: Use Pivot Chart to Summarize Quantitative Data – Creating a Frequency Distribution and a Histogram Earlier, we explained how to construct a frequency distribution and a histogram using the Data  Data Analysis  Histogram option. Using the Excel’s pivot chart, we can develop both a frequency distribution and a histogram at the same time. The steps are outlined in Table 2A.17.

Table 2A.17: Instructions for Creating a Frequency Distribution and Histogram using Pivot Chart   1. Open the worksheet PivotTable1.xlsx. This file contains life time or the survival time of a sample

of 200 computer chips from a laboratory test.

2. Click the Insert tab on the EXCEL main menu. 3. In the Charts group, click the downward pointing arrow and select Pivot Chart & Pivot Table 4. Create PivotTable dialog box will be displayed. In this dialog box:

Click on the circle to the left of Select a table or range Click on the Table/Range box and Select the range by clicking on cell A1 and dragging down the

cursor to the last value which is A201

5. Click on the circle to the left of Existing Worksheet (to display the Pivot Table and PivotChart on the existing work sheet)

Click in the Location box then click on cell C4 (or any blank cell) of the worksheet Click OK You will see boxes entitled Pivot Table 1, Chart 1, and Pivot Chart Fields displayed

6. In the PivotTable Field List go to Choose Fields to add to report Click on Lifetime (Hours) and drag this field to the AXIS (Categories) box Next, drag the Lifetime (Hours) field to the Values box (Note that a field is simply a variable name or a column of data)

7. Click the downward pointing arrow to the right of Sum of Lifetime (hours) in the Values box 8. Click Value Field Settings from the list of options 9. The Value Field Settings dialog box will appear under Summarize value field by, select Count

Click OK

10. Right‐click cell C5 in the PivotTable or any other cell containing the Life Time (Hours) values

11. Select Group from the list of options Continued… 12. The Grouping dialog box will be displayed. In this box

Enter 200 in the Starting at box Enter 440 in the Ending at box Enter 30 in the By box Click OK (A Pivot Chart and a Table will be displayed) (Note the starting value of 200 and the ending value of 440 with a width of 30 are selected so

that the minimum and maximum value in the data are contained in this range. You need to select these values by sorting the data and deciding on the number of classes and the width of the interval).

13. When the chart is displayed, click anywhere in the chart then click the Design tab on the main Menu and select a design (we selected the last one)

14. Double click on any bar of the histogram to display Format Data Series. Drag the Gap Width button to the extreme left or type 0 in the Gap Width box to close the gaps in the histogram.

15. From the top right of the displayed histogram, click the box with + sign. If the box is not displayed, click on the chart and the tab will appear.

16. Check the Axes, Axis Title, Chart Title, and Data Labels. Type the axes titles and the chart Title shown in Figure 2A.15. Selecting Data Labels will put the values of each category on the top of the bar.

17. Right click on any bar of the displayed chart. Select Fill to change the color and the type of fill of the bars.

18. Repeat step 17 and select Outline to change the outline or the color or the outline of the bars of the histogram.

19. Two buttons – Count of Lifetime (Hours) and Lifetime (Hours) are displayed on the graph. To hide these, right‐click on any button and select Hide all Field Buttons on Chart.

20. Double click on any x‐axis value. A Format Axis dialog box will appear with several options. In the Custom box type ‐50 to change the orientation of the x‐axis values. Your frequency table and the histogram will be as shown in Table 2A.18 and Figure 2A.15

Figure 2A.15

Table 2A.18

Row Labels

Count of Lifetime (Hours)

200‐229 4 230‐259 11 260‐289 30 290‐319 46 320‐349 49 350‐379 40 380‐409 14 410‐440 6

Grand Total 200

Application 2: Use a Pivot Chart to Summarize Qualitative or Categorical Data Develop a frequency distribution and graphical display (a bar chart and a pie chart) for the categorical data in the data file PivotTable3.xlsx. This data file contains the name brand television sets sold by an electronic retailer over a period of two months. The management would like to know how many televisions of each brand were sold. Follow the steps below in Table 2A.19.

Table 2A.19 1. Open the worksheet PivotTable3.xlsx. This file contains different brands of televisions sold over

a period of two months.

2. Click the Insert tab on the EXCEL main menu. 3. In the Charts group, click the downward pointing arrow and select Pivot Chart & Pivot Table 4. Create PivotTable dialog box will be displayed. In this dialog box Click the on circle to the left of Select a table or range Click on the Table/Range box and select the range by clicking on cell A1 and dragging down

the cursor to the last value which is A151

5. Click on the circle to the left of Existing Worksheet (to display the Pivot Table and PivotChart on the existing work sheet).

Click in the Location box then click on cell C4 (or any blank cell) of the worksheet Click OK. You will see boxes entitled Pivot Table 3 and Chart displayed. On the right pane

PivotTable Fields will be displayed (if you don’t see Pivot Table Fields on the right side, click on Pivot Table box)

6. In the PivotTable Field List go to Choose Fields to add to report Click on TV Brands Sold and drag this field to the ROWS box

Next, drag the TV Brands sold field to the VALUES box The PivotTable and the Bar Chart will be displayed.

7. Click on the displayed bar chart, select Design from the main menu and choose the desired design from the options.

8. From the top right of the displayed bar chart, click the box with + sign. If the box is not displayed, click on the chart and the tab will appear.

9. Check the Axes, Axis Title, Chart Title, and Data Labels. Type the axes titles and the chart Title shown in Figure 2A.16. Selecting Data Labels will put the values of each category on the top of the bar (some designs will automatically print the values on the top of each bar).

10. Right click on any bar of the displayed chart. Select Fill to change the color and the type of fill of the bars.

11. Repeat step 10 and select Outline to change the outline or the color of the outline of the bars of the histogram.

12. Create a pie chart of the data: To create a pie chart select the two columns of the PivotTable (the brands under Row Labels and Count of TV Brands Sold)

13. From the main menu, click on Insert and from the charts group click on Pie and select the first option under 2‐D Pie

14. A Pie chart of the PivotTable data will be displayed. Click on the pie chart then select Design from the main menu and select the design of your choice.

15. From the top right of the displayed pie chart, click the box with + sign. If the box is not displayed, click on the chart and the tab will appear.

16. Edit your histogram by selecting appropriate boxes. On the top left of the chart a button ‐ Count of TV Brand Sold is displayed. To hide this, right click on it and select Hide all Field Buttons on Chart.

Table 2A.20 shows the PivotTable. The bar chart and the pie chart are shown in Figures 2A.16 and 2A.17. Note that your charts may look different depending on the designs you selected. Table 2A.20

Row Labels Count of TV Brands Sold

Mitsubishi 18 Panasonic 45 RCA 8 Sanyo 13 Sharp 19 Sony 47 Grand Total 150

Figure 2A.16 Figure 2A.17

Application 3: Cross Tabulation with Two and Three Qualitative or Categorical Data using Pivot Table option The PivotTable can also be used to summarize the data for two or more variables simultaneously. This exercise will enable you develop a cross tabulation of the data provided in the data file PivotTable2.xlsx. This file contains data on student major by gender and employment status. Develop a cross tabulation to summarize the data by gender and student major that is, create a PivotTable that will have gender as the row variable and student major as the column variable. Create a chart of your table. Follow the steps in Table 2A.21 to create such a table.

Table 2A.21 1. Open the worksheet PivotTable2.xlsx. 2. Click the Insert tab on the EXCEL main menu. 3. In the Charts group, click the downward pointing arrow and select Pivot Chart & Pivot Table 4. Create PivotTable dialog box will be displayed. In this dialog box

18

45

8 13

19

47

0

10

20

30

40

50

TV Brands Sold

Total

Mitsubi shi 12%

Panason ic

30%

RCA 5%

Sanyo 9%

Sharp 13%

Sony 31%

Pie Chart of TV Brands Sold

Click the on circle to the left of Select a table or range Click on the Table/Range box and select the range by clicking on cell A1 and dragging down

the cursor to the last value which is C201 Continued…

5. Click on the circle to the left of Existing Worksheet (to display the Pivot Table and PivotChart on the existing work sheet). Click in the Location box then click on cell E5 (or any blank cell) of the worksheet Click OK You will see boxes entitled Pivot Table # and Chart # displayed. On the right pane PivotTable Fields will be displayed (if you don’t see Pivot Table Fields on the right side, click on Pivot Table box

6. In the PivotTable Field List go to Choose Fields to add to report Click on Gender and drag this field to the ROWS box Next, drag the Major field to the COLUMNS box Next, drag the Major to the VALUES box In the Values box, click on the downward pointing arrow and select Value Field Setting

7. In the Value Field Setting box, select Count The PivotTable of student major and gender along with the bar chart will be displayed.

8. Click on the displayed bar chart, select Design from the main menu and choose the desired design (we selected the last one).

9. From the top right of the displayed bar chart, click the box with + sign. If the box is not displayed, click on the chart and the tab will appear. 10. Check the Axes, Axis Title, Chart Title, and Data Labels. Type the axes titles and the chart title if needed. Selecting Data Labels will put the values of each category on the top of the bar (some designs will automatically print the values on the top of the bars). Note: On the top left of the chart three buttons – Count of Major, Major and Gender are displayed. To hide these, right click on any button and select Hide all Field Buttons on Chart.

Table 2A.22 shows the pivot table. The bar chart is displayed in Figure 2A.18. Table 2A.22

Count of Major Column Labels

Row Labels 1 2 3 4 5 Grand Total

Female 6 11 34 32 19 102

Male 12 28 11 31 16 98

Grand Total 18 39 45 63 35 200

Figure 2A.18: Student Major by Gender  

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