Marissa Jones Only!!!!

Insert Page Numbers

Learning Outcomes

· Insert a page number field

· Modify page numbers

· Close the footer area

If you want to number the pages of a multiple-page document, you can insert a page number field to add a page number to each page. A  field  is a code that serves as a placeholder for data that changes in a document, such as a page number or the current date. When you use the Page Number button on the Insert tab to add page numbers to a document, you insert the page number field at the top, bottom, or side of any page, and Word automatically numbers all the pages in the document for you. You insert a page number field so that page numbers will appear centered between the margins at the bottom of each page in the document.

Steps

Quick Tip

Point to Current Position to insert a page number field at the location of the insertion point.

1. 1

Press [Ctrl][Home], click the 100% button in the Zoom group on the View tab, click the Insert tab, then click the Page Number button in the Header & Footer group

The Page Number menu opens. You use this menu to select the position for the page numbers. If you choose to add a page number field to the top, bottom, or side of a document, a page number will appear on every page in the document. If you choose to insert it in the document at the location of the insertion point, the field will appear on that page only.

2. 2

Point to Bottom of Page

A gallery of formatting and alignment options for page numbers to be inserted at the bottom of a page opens, as shown in  Figure 4-7 .

Figure 4-7Page Number Gallery

Quick Tip

To change the location or formatting of page numbers, click the Page Number button, point to a page number location, then select a format from the gallery.

3. 3

Scroll down the gallery to view the options, scroll to the top of the gallery, then click Plain Number 2 in the Simple section

A page number field containing the number 1 is centered in the Footer area at the bottom of page 1 of the document, as shown in  Figure 4-8 . The document text is gray, or dimmed, because the Footer area is open. Text that is inserted in a Footer area appears at the bottom of every page in a document.

Figure 4-8Page Number in Document

4. 4

Double-click the document text

Double-clicking the document text closes the Footer area. The page number is now dimmed because it is located in the Footer area, which is no longer the active area. When the document is printed, the page numbers appear as normal text. You will learn more about working with the Footer area in the next lesson.

5. 5

Scroll down the document to see the page number at the bottom of each page

Word numbered each page of the report automatically, and each page number is centered at the bottom of the page. If you want to change the numbering format or start page numbering with a different number, you can simply click the Page Number button, click Format Page Numbers, and then choose from the options in the Page Number Format dialog box.

Quick Tip

To remove page numbers from a document, click the Page Number button, then click Remove Page Numbers.

6. 6

Press [Ctrl][Home], click the View tab, click the Page Width button in the Zoom group, then save the document

Moving Around in a Long Document

Rather than scrolling to move to a different place in a long document, you can use the Navigation pane to move the insertion point to the top of a specific page. To open the Navigation pane, click the Find button in the Editing group on the Home tab, and then click Pages to display a thumbnail of each page in the document in the Navigation pane. Use the scroll box in the Navigation pane to scroll through the thumbnails. Click a thumbnail in the Navigation pane to move the insertion point to the top of that page in the document window.

Inserting Quick Parts

The Word Quick Parts feature makes it easy to insert reusable pieces of content into a document quickly. The Quick Parts items you can insert include fields, such as for the current date or the total number of pages in a document; document property information, such as the author and title of a document; and building blocks, which are customized content that you create, format, and save for future use.

To insert a Quick Part into a document at the location of the insertion point, click the Quick Parts button in the Text group on the Insert tab (or, if headers and footers are open, click the Quick Parts button in the Insert group on the Header & Footer Tools Design tab), and then select the type of Quick Part you want to insert. To insert a field into a document, click Field on the Quick Parts menu that opens, click the name of the field you want to insert in the Field dialog box, and then click OK. Field information is updated automatically each time the document is opened or saved.

To insert a document property, point to Document Property on the Quick Parts menu, and then click the property you want to insert. The property is added to the document as a content control and contains the document property information shown in the Properties dialog box. If you did not assign a document property, the content control contains a placeholder, which you can replace with your own text. Once you replace the placeholder text—or edit the document property information that appears in the content control—this text replaces the property information in the Properties dialog box.

To insert a building block, click Building Blocks Organizer on the Quick Parts menu, select the building block you want, and then click Insert. You will learn more about working with building blocks in later lessons.