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Insert Page Breaks

Learning Outcomes

· Insert and delete page breaks

· Insert a column break

· Balance columns

As you type text in a document, Word inserts an  automatic page break  (also called a soft page break) when you reach the bottom of a page, allowing you to continue typing on the next page. You can also force text onto the next page of a document by using the Breaks command to insert a  manual page break  (also called a hard page break). Another way to control the flow of text is to apply pagination settings using the Line and Page Breaks tab in the Paragraph dialog box.  You insert manual page breaks where you know you want to begin each new page of the report.

Steps

1. 1

Click the 100% button, scroll to the bottom of page 1, place the insertion point before the heading Malaria: A Serious…, click the Layout tab, then click the Breaks button in the Page Setup group

The Breaks menu opens. You also use this menu to insert page, column, and text-wrapping breaks.  Table 4-2  describes these types of breaks.

Table 4-2

Types of Breaks

break	function
Page	Forces the text following the break to begin at the top of the next page
Column	Forces the text following the break to begin at the top of the next column
Text Wrapping	Forces the text following the break to begin at the beginning of the next line

Quick Tip

To control the flow of text between columns, insert a column break to force the text after the break to the top of the next column.

2. 2

Click Page

Word inserts a manual page break before “Malaria: A Serious Health Risk for Travelers” and moves all the text following the page break to the beginning of the next page, as shown in  Figure 4-5 .

Figure 4-5Manual Page Break in Document

3. 3

Scroll down, place the insertion point before the heading Preventive Options… on page 2, press and hold [Ctrl], then press [Enter]

Pressing [Ctrl][Enter] is a fast way to insert a manual page break. The heading is forced to the top of the third page.

4. 4

Scroll to the bottom of page 3, place the insertion point before the heading Insurance for Travelers on page 3, then press [Ctrl][Enter]

The heading is forced to the top of the fourth page.

Quick Tip

You can also double-click a page break to select it, and then press [Delete] to delete it.

5. 5

Scroll up, click to the left of the page break on page 2 with the selection pointer  to select the page break, then press [Delete]

The manual page break is deleted and the text from pages 2 and 3 flows together. You can also use the selection pointer to click to the left of a section or a column break to select it.

6. 6

Place the insertion point before the heading Medical Kit… on page 2, then press [Ctrl] [Enter]

The heading is forced to the top of the third page.

Quick Tip

You can balance columns of unequal length on a page by inserting a continuous section break at the end of the last column on the page.

7. 7

Click the View tab, click the Multiple Pages button in the Zoom group, scroll to view all four pages of the document, then save your changes

Pages 1, 2, and 3 are shown in  Figure 4-6 . Your screen might show a different number of pages.

Figure 4-6Pages 1, 2, and 3

Controlling Automatic Pagination

Another way to control the flow of text between pages (or between columns) is to apply pagination settings to specify where Word positions automatic page breaks. To apply automatic pagination settings, simply select the paragraphs(s) or line(s) you want to control, click the launcher in the Paragraph group on the Home or Layout tab, click the Line and Page Breaks tab in the Paragraph dialog box, and then select one or more of the following settings in the Pagination section before clicking OK.

· Keep with next: Apply to any paragraph you want to appear together with the next paragraph in order to prevent the page or column from breaking between the paragraphs.

· Keep lines together: Apply to selected paragraph or lines to prevent a page or column from breaking in the middle of a paragraph or between certain lines.

· Page break before: Apply to add an automatic page break before a specific paragraph.

· Widow/Orphan control: Turned on by default; ensures at least two lines of a paragraph appear at the top and bottom of every page or column by preventing a page or column from beginning with only the last line of a paragraph (a widow), or ending with only the first line of a new paragraph (an orphan).