Marissa Jones Only!!!!

Insert a Table

Learning Outcomes

· Create a table

· Delete a table

· Apply a table style

Adding a table to a document is a useful way to illustrate information that is intended for quick reference and analysis. A  table  is a grid of columns and rows that you can fill with text and graphics. A  cell  is the box formed by the intersection of a column and a row. The lines that divide the columns and rows of a table and help you see the grid-like structure of the table are called  borders . A simple way to insert a table into a document is to use the Insert Table command on the Insert tab.  You add a table to page 2 showing the preventive options for serious travel health diseases.

Steps

1. 1

Scroll until the heading Preventive Options… is at the top of your document window

Trouble

If the final line in the blue shaded box on your screen wraps differently than that shown in the figure, click the References tab, click the Style list arrow in the Citations & Bibliography group, then click MLA Seventh Edition.

2. 2

Select the heading Preventive Options… and the two paragraph marks below it, click the Layout tab, click the Columns button in the Page Setup group, click One, click the heading to deselect the text, then scroll down to see the bottom half of page 2

A continuous section break is inserted before the heading and after the second paragraph mark, creating a new section, section 3, as shown in  Figure 4-11 . The document now includes four sections, with the heading Preventive Options… in Section 3. Section 3 is formatted as a single column.

Figure 4-11New Section

3. 3

Place the insertion point before the first paragraph mark below the heading, click the Insert tab, click the Table button in the Tables group, then click Insert Table

The Insert Table dialog box opens. You use this dialog box to create a blank table.

Quick Tip

To delete a table, click in the table, click the Table Tools Layout tab, click the Delete button in the Rows & Columns group, then click Delete Table.

4. 4

Type 5 in the Number of columns text box, press [Tab], type 6 in the Number of rows text box, make sure the Fixed column width option button is selected, then click OK

A blank table with five columns and six rows is inserted in the document. The insertion point is in the upper-left cell of the table, and the Table Tools Design tab becomes the active tab.

5. 5

Click the Home tab, click the Show/Hide ¶ button  in the Paragraph group, type Disease in the first cell in the first row, press [Tab], type Vaccine, press [Tab], type Prophylaxis Drug, press [Tab], type Eat and Drink Safely, press [Tab], type Avoid Insects, then press [Tab]

Don’t be concerned if the text wraps to the next line in a cell as you type. Pressing [Tab] moves the insertion point to the next cell in the row or to the first cell in the next row.

Quick Tip

You can also click in a cell to move the insertion point to it.

6. 6

Type Malaria, press [Tab][Tab], click the Bullets list arrow  in the Paragraph group, click the check mark style, press [Tab][Tab], then click the Bullets button 

The active bullet style, a check mark, is added to a cell when you click the Bullets button.

Trouble

If you pressed [Tab] after the last row, click the Undo button  on the Quick Access toolbar to remove the blank row.

7. 7

Type the text shown in  Figure 4-12  in the table cells

Figure 4-12Text in Table

8. 8

Click the Table Tools Layout tab, click the AutoFit button in the Cell Size group, click AutoFit Contents, click the AutoFit button again, then click AutoFit Window

The width of the table columns is adjusted to fit the text and then the window.

Quick Tip

You can also format table text using the buttons on the Mini toolbar or the Home tab.

9. 9

Click the Select button in the Table group, click Select Table, click the Align Center button  in the Alignment group, click Disease in the table, click the Select button, click Select Column, click the Align Center Left button , then click in the table to deselect the column

The text in the table is centered in each cell, and then the text in the first column is left-aligned.

10. 10

Click the Table Tools Design tab, click the More button  in the Table Styles group, scroll down, click the List Table 3 – Accent 5 style, then save your changes

The List Table 3 - Accent 5 table style is applied to the table, as shown in  Figure 4-13 . A  table style  includes format settings for the text, borders, and shading in a table.

Figure 4-13Completed Table