Porject Management Question

ID Statement Statement

Type

Allocated

to Stakeholders

Verification

Questions - How to

Validate Reqt.?

10 The state government currently has a variety of grants management systems across several agencies. Information

20 The individual agencies sought an enterprise approach to meet their requirements that includes a single

application for all agency grant management programs... Information Individual Agencies

30 ...and that meets the legal requirements of PA Management Directive 107.3. Requirement Inspection? What are

these reqts.?

40 The Governor’s Office created an inter-agency Grants Management Advisory Group to re-engineer agency

grant management processes into one streamlined state-wide approach… Information Project Sponsor Governor's Office, GMAG

50 ... to provide a single, secure, simplified and paperless process that local governments, businesses, non-

profits and individuals can use to learn about and apply for grants online. Requirement

In Scope.

Problem Statement.

Local Governments,

businesses, non-profits,

individuals

Test? Demonstration?

60

The new system will include a grants management portal (a web site) that will serve as an entry point to all

grants management applications and information about grants maintained within the individual customer

state agencies.

Requirement In Scope.

Problem Statement. Demonstration?

70

The system will further automate much of the traditional manual and time consuming handling of

applications by enabling the SMEs in each agency to separately apply their own business rules using

standardized templates and scoring mechanisms to evaluate and approve the automated applications.

Requirement In Scope.

Problem Statement. SMEs in each agency.

80 This system will not include any federal grant programs or funds. Information Out of Scope

90 The web site should be user-friendly and intuitive so citizens can navigate to find what they are looking for

quickly with just a few clicks of the mouse Requirement

In Scope.

Problem Statement. Citizens

100 (the text on the web pages should accommodate the needs of the visually impaired). Requirement In Scope.

Problem Statement. Visually-impaired

110 A citizen should not have to be an IT expert to find the information he or she needs. Information Citizens

120 Then, upon approval of the completed applications made and recorded in the system, grant funds can be

awarded electronically to a successful applicant, Requirement

In Scope.

Problem Statement.

How do you verify proper

award? How done?

130 which will shorten the time an applicant has to wait to learn about his or her application status and finally

receive the grant money. Information

How do you learn about

application status?

140 If possible, this should be done through some kind of secure, encrypted electronic funds transfer into the

applicant’s bank account within 60 minutes after the grant application is approved. Requirement

In Scope.

Problem Statement. Test? Demonstration?

150 The evaluation and approval of grant applications must be able to be audited by state quality inspectors and

federal oversight officials. Requirement

In Scope.

Problem Statement.

State Quality Inspectors,

Federal Oversight Officers Inspection?

eGrants Request - Initial Parse and Requirements Traceability Verification Matrix (RTVM)

eGrants Request Initial Parsed RTVM 051718.xlsx