Risk and Mitigation

Risks (Ranked by Highest Impact):

1. Contamination of Materials/Products

2. Project Team Member Positive Symptoms for COVID-19

3. Unable to Recruit Volunteers/ Maintain Volunteers Needed for Project

4. Resources Not Available (Qty) in Time Constraint

5. Quality of Product Does Not Meet Approval Criteria

6. Productivity Falls Behind Schedule

7. Project Exceeds Timeline

8. Project Exceeds Budget

Mitigation (Respectively):

1. Control: Weekly Medical Screenings | Sanitation Procedures at Every Step | Providing Sanitation Equipment/Packages to Volunteers

Mitigate: Release Team Member from Project | Temporary Shut Down | Emergency Screening of All Staff | Thorough Sanitation of all Materials / Contact | Trace Potential Contact Path

Transfer: Signed Release of Liability from Retailers, Volunteers, Team Members and Stakeholders

2. Control: Weekly Medical Screenings | Sanitation Procedures at Every Step | Providing Sanitation Equipment/Packages to Volunteers

Mitigate: Release Team Member from Project | Temporary Shut Down | Emergency Screening of All Staff | Thorough Sanitation of all Materials / Contact | Require Negative Test Results Reported

Transfer: Signed Release of Liability from Retailers, Volunteers, Team Members and Stakeholders

3. Control: Monitor Recruit Sign-Up Daily | Social Media Campaign | Volunteer Incentive Program

Mitigation: Launch Larger Campaign / Recruit | Borrow from Other Organizations | Offer as Part of Community Service Programs | Referral Program

Avoid: Reduce Scope and Deliverable Amount

Transfer: Increase Productivity Requirements of Volunteers

4. Control: Source Locally | Procure Multiple Vendor Options | Track Inventory

Mitigate: Procure from National Vendor | Ask for Donations | Restructure Distribution Plan (Resource Leveling)

Avoid: Reduce Scope and Deliverable Amount

5. Control: Daily Auditing of QC | Sanitation Procedures at Every Step | Providing Sanitation Equipment/Packages to Volunteers | Training for Volunteers and Communication of Required Criteria | Inspection of Individual Masks

Mitigate: Reject Failed Products | Temporary Shut Down for Re-Inspection | Emergency Screening of All Staff | Thorough Sanitation of all Materials / Contact | Require Pass of Quality Inspection | Bring in Outside Quality Control Organizations for Inspection

Transfer: Signed Release of Liability from Retailers, Volunteers, Team Members and Stakeholders

6. Control: Auditing SPI Daily/Weekly | Communication of Productivity Requirements and Schedule to Volunteers | Identify and Track Milestones | Compose WBS

Mitigate: Increase Productivity Requirements to Accommodate | Cut to 1 Mask per Employee Instead of 2 | Recruit More Volunteers | Repurpose Other Team Members | Initiate Crash Schedule Response

Transfer: Ask Sponsor to Extend Deadline

7. Control: Auditing SPI Daily/Weekly | Communication of Productivity Requirements and Schedule to Volunteers | Identify and Track Milestones | Compose WBS

Mitigate: Increase Productivity Requirements to Accommodate | Cut to 1 Mask per Employee Instead of 2 | Recruit More Volunteers | Repurpose Other Team Members | Initiate Crash Schedule Response

Transfer: Ask Sponsor to Extend Deadline

8. Control: Cutting Costs Using Volunteers and Sponsored Location (Free) | Researching Most Affordable Vendors | Sourcing Materials Locally | Tracking of CPI

Mitigation: Cut Costs in Budget Where Able | Fundraising (GoFundMe) | Procure Additional Sponsors

Transfer: Government Funding or Grants

Triggers (Respectively):

1. Volunteer Reports Illness / Large Outbreak in Community

2. Positive Symptoms Detected / Large Outbreak in Community

3. Quantity Behind Demand in Daily Monitoring

4. Vendor Contact Unable to Fulfill Order

5. Complaint from Receiving Vendor

6. SPI < 1 During Weekly Audits (3-5)

7. SPI < 1 After Weeks 4-6 / Milestone Missed

8. CPI < 1 Weeks 4-6

Probability of Occurrence (Scale 1-10)

1. 8 (80%)

2. 8 (80%)

3. 6 (60%)

4. 5 (50%)

5. 5 (50%)

6. 4 (40%)

7. 3 (30%)

8. 1 (10%)

Impact to Project (Scale 1-10)

1. 10 (100%)

2. 10 (100%)

3. 7 (70%)

4. 7 (70%)

5. 4 (40%)

6. 3 (30%)

7. 3 (30%)

8. 1 (10%)

Qualitative Assessment = % of Probability x % of Impact

EXAMPLE:

1. 80% x 100% = 80%

5. 50% x 40% = 20%