Strategic Planning & Project Management

Mini Project Charter Template

IdHIMA Convention 2015

Version 0.1

Date: 2014.03.12

Document Change History

Date

Version

Made By

Changes Made

03/12/2014

1

Cindy Andreason

Charter Creation

General Information

Requestor

IdHIMA Board of Directors

Department, Location or Entity

IdHIMA

Convention in Boise,Idaho

Project Name

IdHIMA Convention 2015

Project Description

IdHIMA Convention for the Spring of 2015. Provide member educational opportunities in a two day venue located in Boise, Idaho

Target Start Date

April 2014

Target End Date

April 2015

Steering Committee Members (Optional)

IdHIMA Board:

President

President Elect

Past President

1st and 2nd year Directors

Coding Roundtable Chair

Executive Sponsor

President IdHIMA Board 2014-2015

Project Manager

Cindy Andreason

Problem/Opportunity

Statement

The IdHIMA convention is an annual event providing educational opportunities for credentialed health information management professionals. The 2015 convention needs to be planned with venue identified, budget, vendors, speakers and communication to the members.

Project Objectives

The IdHIMA 2015 convention will be completed by April 2015

· Provide 15 CEU credits for credentialed members at a reasonable fee

· Provide a budget for board approval

· 10 vendors attend and sponsor convention

· Communicate to members

Success Measures

Description of Success Measure

Unit of Measure

Current Performance

Target

Convention will have a $3,000 profit by April 2015.

Money

0

$3,000

Convention will provide 15 CEU’s for credentialed members.

CEUs

0

15 CEUs

Scope

Project Scope

In Scope

· Convention Rooms and set up

· Board meeting the night before 1st convention day

· Volunteers

· Silent Auction

· Vendor sponsors

· Prizes with set budget

· Convention Decorations

· Room rates for traveling members, speakers and board members

· Speaker travel budget

Out of Scope

· TBD

Strategic Alignment

Alignment with System Goals

Goal 1

The Idaho Health Information Management Association (IdHIMA) provides their members with access to professional education and networking among individuals within the HIM field and similar fields.

Goal 2

Provide educational opportunities at a reasonable fees for idHIMA members

Project Milestones

Estimated Completion Date

List significant points or events in the project such as the completion of key deliverables. A deliverable is a unique verifiable product, result, or capability that must be produced to complete the project. Please list all major deliverables.

Example: 8/1/12

Identify venue for 3 days - Board meeting 6:00 p.m. 1st night and 2 convention days.

TBD

Identify convention dates

TBD

Set budget for 2015 convention

TBD

Identify speakers

TBD

Identify vendors

TBD

Send out communication to members regarding convention

TBD

TBD

Project Team Level of Effort

Anticipated Core Team Members

(Actual Names or Generic Roles)

Role/Responsibilities

Est % of FTE

Duration Involved (Months)

Cindy Andreason

Program Chair – Project Manager

50%

12 months

President

Sponsor, decision maker

10 %

12 months

President –Elect

Find Speakers and Vendors

10 %

12 months

Past President

Find Speakers, Vendors,

10 %

12 months

Director I

Find Speakers, Vendors

10 %

12 months

Director II

Volunteers

10 %

12 months

Director 3

Website

10

3-4 months

Treasurer

Payments and invoices

10 %

3-4 months

Required Support from Departments

Department or Group Name

Description of Work

Total Hours of Work

Board of Directors

Executive Sponsor Name

Approval Date

IdHIMA President

IdHIMA Board

IdHIMA

IdHIMA members