Leadership and Management

Business College at International House RTO Code: 91109 CRICOS 02623G

Level 1, 203 Clarence St, Sydney NSW 2000 | Floor 1, 237 Oxford St, Bondi Junction NSW 2022 3 Searcy St, Darwin NT 0800 | Level 6, 601 Bourke St, Melbourne VIC 3000

[email protected]| www.ihBC.edu.au

IndoAust Jaya Pty Ltd Summary of key logistic systems and technology used

There are two logistics information systems (LIS) currently in use. The main LIS controls the overall running of the business.

LIS 1 - Overall system The main system uses Sage 300 ERP software to control business operations across all divisions and countries. As logistics is the main function of IAJ this software was chosen as it has the following capabilities in relation to supply chain management. Its major capabilities include multi-currency, multi- location, easy of entry for intercompany transactions, bar code and infra-red capability. A detailed capability list for the logistic segment of this ERP system follows.

Inventory Control The Sage 300 Inventory Control module is a complete multi-location inventory management system that keeps track of stock levels and processes inventory receipts, shipments, returns, and adjustments. Inventory Control includes extensive on-screen inquiry and reporting functions to give you the detailed, current information crucial for effective inventory management. Features Maintaining Items:

• Streamline the process for setting up items and prices by entering all item set-up

information within a single item wizard

• Assign as many as nine vendors per item with automatic update of the last purchase.

• Handle fractional quantities to four decimal places and maintain different units of

measure for purchasing, selling, and stock-keeping

• Maintain multi-period reorder information and sales projections by location for better

stock management

• Specify different item bin numbers for each inventory location

• Use categories to classify stock and to allocate costs to departments or cost centres

• Specify whether inventory locations are physical or logical

Business College at International House RTO Code: 91109 CRICOS 02623G

Level 1, 203 Clarence St, Sydney NSW 2000 | Floor 1, 237 Oxford St, Bondi Junction NSW 2022 3 Searcy St, Darwin NT 0800 | Level 6, 601 Bourke St, Melbourne VIC 3000

[email protected]| www.ihBC.edu.au

• Set up weight units of measure and assign to each item

• Specify a physical inventory adjustment account

• Indicate whether an item is sellable or not

• Create customer-specific item numbers for each inventory item.

Costing:

• Maintain and report on as many as six different costs per location, including standard,

most recent, average, last unit, and two optional user-defined costs

• Cost items to six decimal places using moving average, FIFO, LIFO, standard, most

recent, or user-specified costing methods

• Decide when to record transaction costs—as soon as they are posted or during dayend

processing

• Allocate additional costs to transferred inventory items by quantity, cost, and weight,

or manually specify the cost per item.

Pricing:

• Maintain separate price lists for different customer types, payment methods, regions,

or currencies

• Set up pricing based on cost plus a percentage or amount, by weight, quantity, or unit

of measure and by customer type

• Specify whether to always use the lowest of contract price, discounted base price, or

sale price for specific customers

• Assign as many as five mark-up or five discount price levels per item and price list.

Entering Transactions:

• Combine any number of items into a single kit and then sell the kit through Order Entry

using one combined price

• Set up multiple-level bills of material

• Include 250-character comments with each transaction detail

• Integrate advanced radio-frequency and barcoding technology through Sage 300 WMS

• Record serial numbers using optional Serialized Inventory functionality.

• Receive both stock and non-stock items

Posting:

• Choose to automatically post General Ledger journal entry batches created from

Inventory Control and specify which details you want to associate with each

transaction.

• Performing Inquiries:

Business College at International House RTO Code: 91109 CRICOS 02623G

Level 1, 203 Clarence St, Sydney NSW 2000 | Floor 1, 237 Oxford St, Bondi Junction NSW 2022 3 Searcy St, Darwin NT 0800 | Level 6, 601 Bourke St, Melbourne VIC 3000

[email protected]| www.ihBC.edu.au

• Assess outstanding purchase orders and sales order transactions, and drill down to the

originating transactions in Purchase Orders and Order Entry

• View sales and return statistics for each item

• Find Master Items that contain a given Bill of Materials Component and drill from the

inquiry screen to the Master Item.

Reporting:

• Print inventory analysis reports for efficient management of your product lines

• Generate a stock aging report for each costing method

• Print a stock transfer form to document inventory movements.

Key Reports:

• Item Status

• Item Valuation

• Mark-up Analysis

• Overstocked Items

• Physical Inventory Worksheet

• Posting Journals

• Reorder Report

• Sales Statistics

• Selling Price / Margin Analysis

• Slow-Moving Items

• Stock Movement

• Transaction History

• Transaction Statistics

• General Ledger Transactions

Order Entry The Sage 300 Order Entry module allows you to enter orders and sales returns and print invoices, credit notes, order confirmations, picking slips, and shipping labels. You can track transaction details and sales information on-screen and in printed reports. Order Entry integrates fully with Inventory Control and Accounts Receivable, so you always know your inventory levels and the status of your customer accounts. Features Maintaining Customers:

• Add new customers on the fly

Business College at International House RTO Code: 91109 CRICOS 02623G

Level 1, 203 Clarence St, Sydney NSW 2000 | Floor 1, 237 Oxford St, Bondi Junction NSW 2022 3 Searcy St, Darwin NT 0800 | Level 6, 601 Bourke St, Melbourne VIC 3000

[email protected]| www.ihBC.edu.au

• Default the inventory location from the customer’s ship-to location so that goods are

shipped from the nearest warehouse location.

Entering and Managing Invoices:

• Assign sales proportionally to as many as five salespeople

• Automatically determine available item quantities while entering orders

• Copy orders or line item details from one customer to another

• Easily customize order templates with standard information to speed data entry

• Edit and invoice partially shipped orders

• Enter active orders, future orders, standing orders, and quotes

• Enter order quantities using any unit of measure

• Separate orders, shipments, and invoices to individually control the duties of your

personnel

• Include multiple orders on a single shipment and multiple shipments on a single

invoice

• Include serial numbers or lot numbers with order details using optional Serialized

Inventory or Lot Tracking functionality

• Look up customer pricing based on customer contract price, item base price, or

discounted or marked-up sales prices

• Recall complete invoice information when issuing credit notes

• Review sales history by customer or inventory item during order and invoice entry.

• Send partial shipments to those customers that allow them

• Set up any number of miscellaneous charges to speed invoicing

• Set up standard e-mail messages you can automatically send to your customers with

their documents

• Ship items with or without first entering an order for those items

• Specify whole or fractional quantities on orders, if fractional quantities are used in

your inventory

• Track sales commissions from each invoice using as many as five commission rates,

based on increasing sales amounts for each salesperson

• Use customer types on orders that correspond to as many as five mark-up or discount

price levels

• Use multiple payment schedules and other payment terms defined in Accounts

Receivable

• Use password-controlled override of credit advisories

• Use prices with as many as six decimal places and include taxes in the selling price

• Check a customer’s credit based on the pending transactions in both Accounts

Receivable and Order Entry, the customer’s current posted balance in Accounts

Receivable, and any pertinent information contained in other integrated products

• Receive a warning if a credit note has been previously posted for an invoice

Business College at International House RTO Code: 91109 CRICOS 02623G

Level 1, 203 Clarence St, Sydney NSW 2000 | Floor 1, 237 Oxford St, Bondi Junction NSW 2022 3 Searcy St, Darwin NT 0800 | Level 6, 601 Bourke St, Melbourne VIC 3000

[email protected]| www.ihBC.edu.au

• Take advantage of the Inventory Control pricing features by weight, multiple units of

measure, and current cost plus a specified percentage or amount

• Check the price of an item to ensure the price is not below a specified cost or below a

specified margin

• Use only physical inventory locations when shipping items

• If a contract price has been set up for a customer, specify if you wish to use the lowest

price regardless of the contract price

• Specify a discount for the entire order as well as for each order detail

• Specify item weight and weight unit of measure during order, shipment, and invoice

Entry

• Prohibit non-sellable inventory items from being sold

• Determine the appropriate inventory item from customer-specific item numbers that

are entered at the time of the order

• Automatically post Accounts Receivable batches created from Order Entry

• Take advantage of expanded credit card fields to store encrypted credit card data

• Calculate commissions based on sales amount or margin

• Increase sales force efficiency and strategic customer management through

integration with Sage 300 CRM.

Posting: Automatically post General Ledger journal entries batches created from Order Entry and determine which details are associated with each entry. Performing Inquiries:

• View shipments and invoice number for orders and drill back to the appropriate

document

• Drill down to each level of the order, shipment, and invoice process

• Inquire on sales orders by customer based on order status

• Inquire on invoices posted for a specified item number

• View item costs during order entry with appropriate rights

• Use pop-up inquiry windows during order, shipment, and invoice entry to view details

on multiple-level bills of material.

Reporting: Print packing slips, order confirmation, and invoices for selected orders

• Review and reprint customer invoice and credit note transactions, orders, invoices,

and credit notes by primary salesperson.

• Send packing slips, order confirmations, and invoices by e-mail.

Business College at International House RTO Code: 91109 CRICOS 02623G

Level 1, 203 Clarence St, Sydney NSW 2000 | Floor 1, 237 Oxford St, Bondi Junction NSW 2022 3 Searcy St, Darwin NT 0800 | Level 6, 601 Bourke St, Melbourne VIC 3000

[email protected]| www.ihBC.edu.au

Key Reports:

• Aged Orders

• Order Action

• Posting Journals

• Sales History

• Sales Statistics

• Salesperson Commissions

LIS 2 - Live export control Due to the specialisation of the live export division LiveX was chosen to optimise control of these operations. The main features of this system include:

• automatically uploads consignment information to the legislated central database for

live exports to Egypt, Indonesia, China and Russia

• traceability of animals from Australia to another country catering for AQIS, MLA and

other requirements

• efficiently process each individual animal crush-side then export the test data to the

lab and reimport the results for instant updates on animal export eligibility