Human Resources

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HUMANRESOURCECHALLENGESOFMILITARY.pdf

Human resources challenges of military to civilian

employment transitions John C. Dexter

Sorrell College of Business, HR, MGMT and Law, Troy University, Troy, Alabama, USA

Abstract

Purpose – Upon discharge, US service members experience an instantaneous immersion back into civilian life. One of the most challenging aspects of that reimmersion is the reentry/entry into the civilian workforce. As such, it is necessary to study the returning veteran’s employment experience when considering the veteran’s civilian reintegration. The purpose of this study was to analyze and evaluate the returning veteran’s civilian employment experience and to identify challenges faced by the veteran in the civilian onboarding experience. Design/methodology/approach – This study is a qualitative analysis in which 27 military veterans were interviewed about their experience with civilian reemployment. The results of the interviews were compiled, analyzed and grouped by common theme. This study explains some of the major issues confronted by the newly separated veteran and discusses how those challenges may influence job satisfaction and job performance. Findings – The analysis identified the following three main themes that posed challenges to the veteran to civilian employment transition: civilian employer’s military job knowledge deficit, veteran anxiety with civilian employer’s lack of clearly defined new-hire processes and civilian employer misunderstanding of veteran compensation, benefits and family involvement expectations. Research limitations/implications – This study is beneficial to scholars in as much as it will help to more clearly identify literature gaps, provide direction on emerging research concepts, add to the existing literature on the veteran to civilian transitions and connect research areas that have not yet been adequately studied. Future research would be well served to follow a similar program of research but by employing different research methods in order to address the limitations outlined above and further support the findings of this research. Specifically, future research should sample across a wider set of individuals as study participants (time since discharge, age, military rank at time of separation, reserve status, etc.). By doing this, future researchers may be able to determine how perceptions change over time and with regard to military experience. A second area of future research may be to conduct related research based on civilian employment opportunities and qualifications. Specific areas of study to be considered should be focused primarily on the macro issues such as military leadership and translating military experiences and skill sets to civilian contexts. Unlike other findings in this research, these two areas cannot be affected at the organizational level, and as such require concept exploration and clarity. Practical implications – This study provides guidance and direction for veterans and employers alike by outlining areas that may be challenging for new-hire military veterans and bringing to light areas where the civilian onboarding experience can improve to better accommodate veterans. Further, this study identifies areas that directly or indirectly contribute to high veteran turnover rates and ultimately high veteran unemployment rates. Originality/value – This original quantitative study conducted by the author specifically identifies several areas in the veteran to civilian employment transition that pose challenges for the returning veteran. All data for this study were gathered and analyzed using first-hand face-to-face interviews and established data analysis methods by the researcher.

Keywords Military veteran, Veteran recruiting, Veteran transition, Veteran employment, Veteran

reintegration, Military outplacement, Employee onboarding, New-hire orientation

Paper type Research paper

Background of the problem and the need for this study According to the U.S. Department of Labor (2015), former military personnel account for approximately 7.7% of the total civilian employment population in the USA. As of January 31, 2020, there were 1,358,290 active duty military personnel in the four branches of the

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The current issue and full text archive of this journal is available on Emerald Insight at:

https://www.emerald.com/insight/1362-0436.htm

Received 1 February 2019 Revised 12 August 2019

4 December 2019 17 March 2020 7 April 2020 21 April 2020

Accepted 27 April 2020

Career Development International Vol. 25 No. 5, 2020

pp. 481-500 © Emerald Publishing Limited

1362-0436 DOI 10.1108/CDI-02-2019-0032

United States military (Defense Manpower Data Center, 2020) and approximately 19,209,704 veterans in the United States (United States Department of Veterans Affairs, 2020). In response to the large military active duty and veteran population, veteran transition and integration into the civilian workforce has drawn increased attention (McGregor, 2013).

The September 11 terrorist attacks facilitated a rise in patriotism in the United States (Osanloo, 2011). As a result of this rise, the employment of veterans has solicited a strong commitment from US employers to employ veterans (Rudstam et al., 2012; McGregor, 2013). Many US employers such as BNSF Railroad, Home Depot and McDonald’s have committed to aggressively pursuing and hiring veterans (Whitehouse Press Release Blog, 2014). Walmart, specifically, committed to hiring any honorably discharged veteran within two years of their discharge date (McGregor, 2013), and other major employers such as Deloitte, USAA and the Blackstone Group have also announced major veteran-hiring initiatives (Whitehouse Press Release Blog, 2014).

In 2011, AT&T Inc., Verizon, Broadridge Financial Solutions, Inc., Cisco Systems, Cushman and Wakefield, EMC Corporation, Iron Mountain Incorporated, JPMorgan Chase and Co., Modis, NCR Corporation and Universal Health Services, Inc., joined a partnership to hire 100,000 veterans by 2020. By 2014, that coalition totaled more than 175 companies and doubled their employment target to 200,000 (Curry Hall, Harrell, Bicksler, Stewart, and Fisher, 2014).

On March 24, 2014, The Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA) as overseen by the Office of Federal Contract Compliance Programs (OFCCP) was amended to strengthen the law requiring that government contractors and subcontractors take affirmative action to employ specific classifications of veterans protected by the act. These protected veterans include Vietnam-era veterans, disabled veterans and veterans who served on active duty during a war action that qualified for a campaign badge (U.S. Department of Labor, 2015).

Given the large numbers of US veterans and the aggressive veteran-recruiting commitments by major employers, there is a strong need to evaluate veteran employment transitions. This study is such an evaluation. Specifically, this study and the associated analysis offer important perspectives to civilian employer leadership in three distinct and unique ways. First, while there are many comprehensive studies on selecting, hiring and onboarding employees, there are no existing studies that identify the challenges veterans experience when transitioning to civilian employment. Second, this study is of great importance and significance due to the large number of veterans entering the workforce and the passionate commitment of employers to hire them. Third, understanding the experiences and expectations of veteran employees as they first enter the civilian workforce will provide a solid foundation for effectively hiring, onboarding and retaining veterans regardless of industry or professional niche.

Problem statement There has been extensive research and analysis conducted on the challenges of the returning veteran’s reintegration into civilian life in general, but there has been minimal research conducted on post-military reintegration in the civilian workforce specifically (e.g. Adler et al., 2011; Ostovary and Dapprich, 2011).

The question as to how to successfully and effectively transition the large number of exiting veterans into civilian employment has become more and more important due to the renewed commitments from US employers to hire veterans (Curry Hall et al., 2014; McGregor, 2013; Rudstam et al., 2012; Whitehouse Press Release Blog, 2014). Making this question more complicated is that veterans have a difficult time understanding the differences between civilian and military benefits and between familial support and general lifestyle, and these key differences are often overlooked by civilian employers (Arendt and Sapp, 2014).

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This study analyzes and evaluates the returning veteran’s civilian employment experience and identifies some of the challenges faced by the veteran in the civilian onboarding experience. By way of qualitative research (interviews), this paper explores and compares the differences between military and civilian employment infrastructure and evaluates the similarities and differences identified in the comparison. The results of the study enable a determination to be made as to how the perceived differences affect the new veteran’s civilian work experiences.

Literature review The literature review of this study focuses on exploring some of the differences between civilian and military employment and some of the challenges returning veterans face when transitioning to civilian employment. There is considerable research on veteran employment in civilian contexts, and most of it focuses on returning veterans with significant disabilities and the challenges that they face reentering the civilian employment market (Davis et al., 2019; Harrod et al., 2017; Winters, 2018). There is also some research that generically focuses on veteran to civilian employment transitions (Burnett-Zeigler et al., 2011; Chicas et al., 2012; Keeling et al., 2019; Kirchner and Akdere, 2019; Kleycamp, 2013; Little, and Alenkin, 2011). This study, however, is unique in that the research focuses on the returning veteran’s hiring and onboarding experiences and does not differentiate among any specific personal challenges that the returning veteran may have.

This literature review was developed by researching keywords and their interrelationships. The main keywords were identified by utilizing the topic flow from military and civilian employment differences to their impact on the transitioning veteran’s experience. The literature review was conducted in order to identify and consider the differences between veteran and civilian employment as well as how those differences manifest themselves in the civilian context. Search topics were chosen after conducting preliminary research utilizing peer-reviewed academic journals and government agency reports since 2001. The year 2001 was chosen as the historical beginning for the research as it was the year in which the renewed commitments from US employers to aggressively pursue and hire veterans began.

Military leadership According to the U.S. Department of the Army, an Army leader as “anyone who by virtue of assumed role or assigned responsibility inspires and influences people to accomplish organizational goals. Army leaders motivate people both inside and outside the chain of command to pursue actions, focus thinking, and shape decisions for the greater good of the organization” (Department of Headquarters, Department of Army, 2006, p. 1–1).

Creech (2004) states that military leaders are role models that lead by example and are adept at leading by utilizing authority and influence. Creech’s requirements of military leadership are not different than those demonstrated by effective civilian leaders; however, military and civilian leaders are unique to one another, and each has its own strengths and weaknesses (Horn, 2014).

Weber (1947) identified six “classical attributes of bureaucracy”: specialization, meritocracy, hierarchy, separate ownership, impersonality and accountability. Military leadership is dependent primarily on one of Weber’s attributes, hierarchy. “Hierarchy is the foundation military service lawfully exercises over subordinates by virtue of rank or assignment” (Department of Army, 2006, p. 2–3). It is, therefore important to civilian employment in that it is indicative of skill sets that directly affect a veteran’s probability of success in a civilian work capacity (Horn, 2014).

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Military jobs and occupational specialties A Military Occupational Specialty or MOS is the military name for the titles and responsibilities of the job that a military service member holds while in the military. Every MOS is unique and is supported by more than 2,000 courses and 84,000 personnel (Kirin and Winkler, 1992). As of 2019, there were in excess of 700 specific and unique jobs in the military (Today’s Military.com, 2019).

MOSs are specific to the military and do not wholly exist in civilian contexts due to the sociopolitical mission(s) of the military as influenced by global politics and societal mandates (Bardies, 2013). As such, formal civilian education is absent and the specialized military training that the veteran received in the military “does not necessarily translate to the civilian world” (Pease et al., 2015, p. 84). In fact, many veterans feel as if their skills cannot translate effectively from the military to civilian employment due to the fact that their MOS provided them with a level of responsibility, security clearance, training and supervisor experience that was no longer available to them in the civilian workforce (Harrod et al., 2017).

Military compensation and benefits According to Hosek and MacDermid-Wadsworth (2013), “service members typically earn more than civilians with a comparable level of education” (p. 41). That is primarily because service members and private sector employees are compensated for work performed in different ways. Specifically, civilian employees generally receive a base pay rate and in some instances bonuses that are generally in the form of cash or company stock. Civilian compensation models are generally aligned with industry characteristics (Baker et al., 1988). Military compensation, however, is a combination of many different pay components such as regular base compensation, professional pay, hazardous duty pay, sea duty pay, family separation pay, specialized duty assignment pay, commuted rations and enlistment/ reenlistment bonuses (Duenas, 2009).

Additionally, service members are eligible for 30 days of paid vacation annually as well as situational leave for things like pending deployments, morale building, medical, convalescent, bereavement and the birth of a child. Military benefits such as medical, dental, vision and life insurance are paid for in full by the military with no out-of pocket expenses for the service member (Department of Defense, 2011).

The military as “family” Ahern et al. (2015) state that the military is an organization that takes care of its members, and that former military members describe the military as family. They describe the military system as something to “hold onto in the chaos of a war zone” (p. 5) as well as a vehicle to provide an opportunity to excel. As such, the veteran returning to civilian life is faced with the challenges of reconnection. These challenges are manifested in four reintegration themes: a) disconnection, b) unsupportive institutions c) lack of civilian structure and d) loss of purpose (Ahern, et al., 2015).

Most veterans experience conditions and events that are foreign to the civilian experience (Pease et al., 2015). In addition to the unique and often devastating effects of combat, there are military-specific environmental challenges as well. Specific examples include close-quarter living situations such as in tents or on naval vessels, prolonged exposure to natural elements, hostile environments and extensive family separation (United States Department of Defense, 2012). In order to more effectively cope with the hardships inherent to the military experience, veterans often view the military as “a ‘family’ that took care of service members and provided a structured set of expectations” (Ahern et al., 2015, p. 4).

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Military onboarding and new hire training The military has a robust selection process that is just as important as the specific and regimented onboarding and initial military training process. According to Today’s Military.com (2019), basic enlisted selection and onboarding consists of five main steps;

(1) Satisfactory completion of the Armed Services Vocational Aptitude Battery (ASVAB)

(2) Satisfactory completion of a physical-readiness examination

(3) Career selection

(4) Oath of enlistment

(5) Report for basic training

The first four of these steps are completed during a single visit at an area’s Military Enlisted Processing Facility (MEPS) over a one or two day period. Generally, a new recruit has a “ship- out” date before leaving the MEPS facility.

Upon reporting for duty, both officers and enlisted personnel are engaged in a form of basic training which varies based on military branch (Military.com, 2018). Basic training is then followed by several weeks and/or months of specific job training. In some cases such as naval nuclear specialties, military training can be more than a year-and-a-half-long (Department of Defense, 1992). In contrast, civilian new hire training as provided by the employer lasts generally only a day or two, most of which is human resources orientation (Dunn, and Jasinski, 2009).

In all cases, the onboarding and training process in the military is highly structured. All new service members have a clear understanding of what the process will be as well as clear expectations of important dates, times and places (Today’s Military.com, 2019). Unfortunately, the same cannot be said for civilian employees.

Research questions The goal of this study was to analyze and evaluate the returning veteran’s civilian employment experience and to identify challenges faced by the veteran in the civilian onboarding experience. This study also evaluates how the onboarding experience(s) affects the ex-service member’s adjustment to and satisfaction with civilian employment’s way of interviews and first-hand perceptions.

Method A qualitative phenomenological research structure was determined to be the most appropriate research strategy for this study. Specifically, the qualitative design method was chosen as it allows for the subjectivity of the veteran participant and for detailed discussion on topics of concerns (Merriam, 2014). Utilizing a qualitative research method, the researcher was able to provide a richer, more in-depth analysis by utilization of detailed questioning since, as Merriam (2014) states, “individual respondents define the world in unique ways” (p. 90).

Consistent with Merriam’s observation (above), this study is designed to effectively explore the recently discharged veteran’s transition to civilian employment. Using a phenomenological approach, participants were interviewed and the interviewee’s verbatim descriptions of their personal experiences were captured in order to identify their personal experiences and their personal interpretations of those experiences.

While overall population of veterans is in excess of seven million (United States Department of Veterans Affairs, 2020), a sample of 27 recently separated veterans (within ten

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years) from a geographically diverse population was utilized for this study. Participants in the study were selected by way of purposive sampling that included those that (1) separated from one of the four branches of the military (Army, Navy, Air Force, Marine Corps) within ten years of this interview and (2) had been employed in a full-time civilian capacity since their military discharge.

Only veterans of the US Army, Navy, Air Force or Marine Corps were used for this study. The US Coast Guard was not utilized as it is a division of the Department of Homeland Security, and not the Department of Defense, and as such Coast Guard veterans may not have the same military experience as veterans from the other four branches of the military. As an example of a significant difference, Coast Guard service members are not subject to the Uniform Code of Military Justice (UCMJ) except during time of war when they become a division of the US Navy (Walsh, 2018). Further, the missions of the Coast Guard primarily focus on law enforcement and homeland security; they do not identify part of their mission as being involved in overseas conflicts, although they are occasionally deployed to foreign ports. As such, deployments are generally shorter, operating units are smaller and family separation is limited as compared to the other branches of the military (Crea, 2007; Stiehm, 2012).

From a demographic research perspective, the US Coast Guard consists of approximately 41,000 active duty members, while the Army alone consists of 561,000 active duty members. When compared to the entire population of the US Military of 1.4 million, the Coast Guard makes up less than 3% of the total active duty population (Stiehm, 2012). In consideration of the Coast Guard’s relatively small percentage of the total veteran population and the potential for different experiences while on active duty which could affect the veteran’s transition experience, Coast Guard veterans were not included in this study.

Data collection and analysis The interview questions were developed by the researcher and feedback solicited from three human resource-related PhDs each with more than 20 years of practical interviewing experience. Additionally, six preliminary interviews were conducted as a vehicle to refine interview questions and identify initial codes that formed the primary themes of this research, thereby maximizing interview effectiveness (Merriam, 2014).

Participants were selected randomly from geographically diverse independent sources so as to get a representative sample of the general US veteran population. Purposive sampling was used to identify interview participants who were most likely to be able to provide meaningful contribution to the research as a result of their non-discriminatory demographic make-up (Maxwell, 2012). Since there is no set rule for the size of a qualitative sample (Kvale, 1996; Maxwell, 2012), an initial target of 30 participants was assumed to be sufficient to gather the amount of data required to address the research question at hand (Patton, 2002). That number was adjusted during the course of the research to 27, which was deemed sufficient due to similarity of the collected data (Merriam, 2014).

The recruitment sampling yielded 27 veterans from 20 different civilian employers. Six participants were working in human resource-related fields, one in health and wellness, four as retail store managers, three as school teachers, five in clinical/medical capacities, six in entry level retail capacities and two were unemployed. Sixteen of the participants were male and eleven were female. Data gathered for this study compromised demographic information including age, education and military experience as well as the subject’s employer tenure and experience. Subject interviews were conducted by three independent interviewers and lasted approximately 60 min each. All interviews were conducted in a private location in order to ensure subject anonymity. Each interviewee was advised of the purpose of the research, as well as the confidentiality of the data gathered during the research. Each interview was digitally recorded and transcribed for data collection accuracy.

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In order to minimize the impact of gender bias on this study, 16 of the participants were male and 11 were female. Additionally, 25 of the 27 participants were actively employed in the civilian workforce; 17 were between the ages of 26–35 and ten were older than 35. Sixteen of the participants had been employed by his/her current employer for between one and three years, and 15 participants had been in his/her current position for more than three years. Six participants were from the Western US, ten from the Southern US, four from the Midwest and six from the East coast which allowed for a diverse geographical sample.

Since it is impossible to determine the relative experience and/or knowledge of civilian employment that a former service member may have from sources other than first-hand participatory experience, there was no attempt to differentiate that experience/knowledge prior to data collection.

In-depth semi-structured interviews were conducted with all 27 veterans. The semi- structured interview technique was chosen as it allowed for a free flow of follow-up questions and provided for flexibility of direction of the interview (Merriam, 2014). This was deemed important because the research was focused on individual experience and perceptions and was not looking for any specific areas or opinions. A single interviewer conducted, recorded and analyzed all of the interviews that he/she participated in and all three interviewers were careful to ask the written interview questions exactly the same way to each participant in order to help minimize intra-interviewer variability (Bryman and Bell, 2011). Participants were asked specific questions from the semi-structured interview guide as well as demographic-oriented questions such as age, education and military and civilian employment experience. Participants were also asked to describe their perceptions, experiences and recommendations for transitioning and onboarding veterans at their employer. The interview questions were separated into three distinct sections consistent with the themes identified in the initial pilot interviews. The researchers did, however, allow for some free-flow dialogue and unstructured discussion after gathering initial perspectives from the verbatim written questions in order to enrich the quality of the responses. Participants were encouraged to elaborate on questions that they felt were most important.

The initial phase of the interviews asked participants to reflect on their experience with the civilian employee selection process. This concept was clarified with the participants as being “all activities prior to their first day of employment.” Specifically, participants were asked to think about their experience applying for civilian jobs and reflect on their experiences (e.g. how would you describe your experience applying civilian jobs? What did you find were the biggest challenges for you in the process? What, if anything, did you find surprising?). The respondents were also asked how they overcame the challenges (e.g. How did you deal with the challenges you faced? What did the employer do to assist you?).

The second phase of the interviews focused on onboarding and integration. This section was clarified with the participant as being their first experiences “on the job,” including their first day(s), orientation, training and general preparation for successful employment. Specific questions were asked about the job offer and first day scheduling (e.g. What did the job offer experience consist of? What was challenging and/or surprising to you about the process?). Additional questions were asked about the onboarding, orientation and training experiences (e.g. What did the onboarding, orientation and training process consist of? What was challenging and/or surprising to you about the process? Was it effective? Did you feel fully prepared for your new job?).

The third and last phase of the interviews focused on compensation, benefits and family involvement. This section consisted of questions about the tangible value of civilian employment (e.g. Are you compensated hourly or by monthly salary? Describe your compensation exclusive of benefits and time off. Is your pay consistent with your expectations? Did you fully understand how you would be paid prior to your first day? Were you surprised by your compensation?). Additional questions were regarding the benefits and

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time-off packages (e.g. Describe the benefits package at your employer? Is it consistent with your expectations? Were you surprised or disappointed in the benefits offered to you?) and work-load/family involvement (e.g. Are you compensated fairly for your workload? Does your job meet your expectations of time off and family involvement? Describe your family’s involvement in work-related activities if any).

Each qualitative interview lasted approximately 60 min, and the interviews were conducted in various private offices and by telephone. Keeping in mind that the individuals themselves can define and elaborate on their experiences better than anyone else (Harr�e and Secord, 1976), every interview was synthesized and recapped at the end of questioning in order to ensure that the participant’s perspectives were accurately captured.

The transcriptions of all 27 participants were analyzed using thematic analysis (Braun and Clarke, 2006) and the “derived etic” approach to qualitative research (Berry, 1989). These techniques allowed the researchers to evaluate the transcripts for common themes indicating similarities in the participant’s military to civilian employment transition. Consistent with the recommendation of Ulin et al. (2005), the researchers familiarized themselves with the collected data and content by way of repeated reading and rereading of interview transcripts in order to determine similar response meanings and ultimately code similar responses into categorical themes and subthemes (Graneheim and Lundman, 2004). Specifically, data collected through the interviews were evaluated by breaking down each concept or thought into as many specific and unique codes as possible. These “first-level codes” were then combined, and consistent concepts were further grouped into more general “second-level codes” and ultimately into specific categories encompassing “broad analytic themes” (Bryman and Bell, 2011, p. 588).

The participant transcripts and codes were compared with the goal of establishing a discriminant coding capability greater than 80% (Miles and Huberman, 1984). This score was calculated using simple proportion agreement method because the qualitative nature of the analysis was designed to merely classify the responses into broad categories and because the research was an exploratory study. As such, the simple proportion agreement was deemed a satisfactory and appropriate approach (Kurasaki, 2000). As further verification of interrater reliability, Krippendorff’s alpha was calculated (87.2%) in order to further assess the accuracy of the data analysis as well as to verify the consistency of the research methods (Thomas and Magilvy, 2011). Krippendorff’s alpha was specifically chosen as it was developed to specifically “measure the agreement among observers, coders, judges, raters, or measuring instruments drawing distinctions among typically unstructured phenomena or assign computable values to them (Krippendorff, 2011, p. 1).” The Krippendorff’s alpha score of 87.2% for this analysis was deemed satisfactory as it is greater than the target score of 80% (Krippendorff, 2011).

Findings The findings of the study identified three main issues that the interviewees had with the civilian employment process: 1. civilian employer’s military job knowledge deficit, 2. veteran anxiety with civilian employers lack of clearly defined new-hire processes and 3. civilian employer’s misunderstanding of veteran compensation, benefits and family involvement expectations. Respondents in this study identified challenges in all three themes and within the context of their initial military to civilian employment transition.

Theme one: civilian employer’s military job knowledge deficit The respondents in this study consistently (100%) identified a lack of value for and/or a lack of understanding of how to evaluate the value of prior military service in the civilian

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workforce. They elaborated that the lack of understanding is even more profound when considering veterans for civilian management roles. One hundred percent of the participants in this study forwarded that “leadership” occurs at all levels in the military which is consistent with Steihm (2012), that states and that most military personnel (in good standing) rise to the rank of at least an E�4 and therefor are a supervisor/manager by definition. Within the civilian employer’s military job knowledge deficit theme, respondents identified two major questions for civilian employers as follows: How do we best utilize a veteran employee with significant management experience? How do we translate military experience to civilian applicability in a meaningful and realistic way?

The lack of recognition by civilian employers of the management/leadership experience of military veterans was illustrated by one participant as follows;

By the time you make it out of basic and initial training, most soldiers have been promoted a couple of times. . . either as incentives for completing school or based on merit. So, by the time he/she gets to their first “real” duty station, they will be in some sort of supervisory capacity. That experience and responsibility only grows throughout their service time. So, you will routinely have 22 year old veterans with several years of supervisory experience upon completion of a military enlistment but they are not employable in a civilian supervisory capacity. It makes no sense (Male, 42, Retail Management).

The concept of the transfer of supervisory experience from the military to civilian employment becomes even more profound when comparing the different types of military leadership. Within the military, leadership and management have multiple meanings, and 100% of participants in this study stated that civilian employers should not only consider management capability but also what capacity the transitioning manager will be working in. As an example, one respondent stated;

A front line or department manager at Walmart may be more suitable for an enlisted leader while a Commissioned Officer may be more suitable for a more strategic manager role such as a logistics manager. While pure leadership experience may be similar between enlisted and commissioned officers, understanding the difference between the general and role experiences of officers and enlisted is very important (Male, 22, retail warehouse worker).

The overwhelming belief of participants interviewed (92.6%) in this study was that enlisted leadership personnel (E-4–E-9) are more effective civilian managers due to the similarities in hands-on management/leadership experiences between both military and civilian “people” management positions. Enlisted leaders were viewed as being more hands-on and participatory in their management practice. Commissioned officers, on the other hand, were viewed as being more strategic and directive.

The second main concept within the civilian employer’s military job knowledge deficit theme identified by the participants in this study was the translation of skill sets from the military to civilian employment. Separate from the supervisory experiences outlined above, the military service member’s job and its relative level of responsibility were also identified.

According to the data collected and analyzed for this study, the veteran’s MOS is as important or often more important than rank when selecting a successful employee/manager for civilian employment. Further, selecting veterans who had military work responsibilities and environments similar to those in civilian employment was seen as having a higher probability of success. As one participant stated;

Some of these guys (veterans) have served as Nuclear Reactor Operators in the Navy. They had responsibility for managing a nuclear power plant when in the Navy but when they are discharged as an E-4 or E-5, they end up working at low end menial jobs with little to no real responsibility and quit after a short time (Female, 27, HR Project Manager).

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Theme 2: veteran anxiety with civilian employer’s lack of clearly defined new-hire processes Onboarding. Consistent with the descriptions of military onboarding by the Department of Defense (1992), and Today’s Military.com (2019), this study’s respondents clearly identified significant and challenging differences between military and civilian new-hire employment processes. Specifically, respondents expressed frustration with the lack of a clearly defined interview, selection and onboarding process during their initial transition to civilian employment. In all, 66% of the participants in the study identified that they felt “in the dark” or in “limbo” while waiting for a job offer from a civilian employer. They explained that when they joined the military, the entire process was clearly defined and took at most a few days. However, when they applied for a civilian job, they felt as if there were many interviews spread out over days or weeks and the hiring process seemed to be ad hoc and not well defined. One participant explained his perception of the civilian interview and onboarding process as follows;

It seems like hiring is a low priority and not well organized. I was invited in for an interview with the hiring manager who was not available so I met with a recruiter after I had to wait for nearly an hour. Then I had to come back and meet with the manager that I was supposed to meet with the first time. Two days later I was contacted by a lab to schedule a drug screening which I knew nothing about. Then, once everything was a “go,” I had to wait four weeks for a class date. It was a mess. (Male, 30, Medical Coordinator).

Another participant echoed the sentiment;

Once the job offer was extended, the delay for a start date was excessive . . . it took them several weeks to confirm a start date for me while they waited for a new “book of business” to be boarded. Once I started, training was shortened so the new business could be worked. (Male, 23, Sales)

New-hire training. One hundred percent of the respondents were disappointed in the civilian training and guidance they received when beginning their first civilian job. Respondents explained that formal training is only minimally available when beginning civilian employment as compared to military training. They stated that most military training programs include between six and twelve weeks of basic training followed by between ten and twenty weeks of job training specific to a service member’s military job (MOS), but that civilian “orientation” training is at most followed by “a few days of training” (3 respondents) or by less formal “on the job training” (16 respondents) which lacks structure and direction. One respondent explained her civilian experience as follows;

It is more like bumping your head in the dark until you figure it out! (Female, 22, Clerical).

Another respondent stated,

It was weird. The military taught you how to tie your shoes again then built up from there. In my first civilian job, they spent four hours going over benefits and paperwork then sent me to lunch. Everything about the job itself, I learned from others at work . . . mostly peers because the supervisor was rarely available. (Male, 31, Retail).

Theme 3: civilian employer misunderstanding of veteran compensation, benefits and family involvement expectations Compensation. Respondents in this study described the various compensation opportunities in the military as being regular base compensation, professional pay, hazardous duty pay, sea duty pay, family separation pay, specialized duty assignment pay, commuted rations and enlistment/reenlistment bonuses as well as 30 days of paid vacation. More than half (52%) of the respondents in this study expressed their initial misunderstanding and dissatisfaction with common civilian compensation structures. Specifically, there was a feeling that there was little consideration for circumstance or adversity in civilian compensation.

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The respondents equated civilian compensation with military “base pay,” and they felt that it was misleading that it was not communicated to them that there was no additional “add-on” pay such as the military “add-on” pay as outlined above. One participant described his experience as follows;

I never really had a job before I went in the military so the military was my only experience. I just assumed that everybody paid you like the military and I certainly never understood that my health benefits were paid for out of my paycheck! In the Army, healthcare is free so you get your whole check! (Male, 24, Retail).

Benefits. Military service members receive additional benefits that are rarely available or completely unavailable from civilian employers. Specific examples are on-base child care, no-cost (or near no-cost) dependent and service member health care, guarantee of quality educational opportunities for school-age children and college tuition reimbursement by way of the GI Bill or through various military and VA programs (Department of Defense, 2011).

The respondents to this study point out that while many of the programs and benefits offered to military service men and women are available in some form to civilians in the civilian workplace, they are cost-prohibitive as they are not significantly subsidized by the employer.

One respondent pointed out that military base pay is inclusive of the cost for benefits. As she stated,

In civilian employment, your take home pay is reduced by benefits costs such as retirement, life insurance and health/dental premiums. In the military, there is no cost for those benefits. That was surprising to say the least! (Female, 22, Clerical).

Five (19%) of this study’s respondents did not anticipate any of the pay deductions for benefits and as such felt “slighted” by the employer.

Family involvement. The participants in this study identified a significant difference in family involvement between the military and civilian employment. During times of deployment or training overseas, at sea or in other temporary duty locations, family separation can be long and difficult. However, at the service member’s assigned duty station, there are many initiatives and programs designed to enhance family support and involvement, such as Family Readiness Groups, Organized Volunteer Opportunities, Organized Team Building Activities and adjusted Work Days/Working Hours, that are all designed to help build cohesive support networks for family members while service members are deployed.

All of the respondents in this study stated that family involvement in civilian employer activities was all but nonexistent. None of the participants in this study were able to identify any examples of where family and work came together. Several respondents identified times when their employers held barbecues or holiday parties, but those were for employees only and did not include employee’s families. The consensus of all respondents was that unlike military employment, civilian employment and “home life” are entirely separate. As one respondent stated;

The Navy is all about family. They even say that the toughest job in the Navy is the Navy wife. Since you’re gone from home port so much, they make it a point to involve the family as often as they can. Your family can come eat dinner with you on the ship when you have duty. Ship picnics are family affairs and they even try to arrange housing so that ship’s families are housed nearby each other. I do not think my civilian boss even knows that I am married! (Male, 32, Finance Manager).

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Discussion The first six months of a new worker’s employment is paramount to his or her probability of staying with the organization (Tarquinio, 2006). Further, employment stability directly and positively impacts an organization’s performance, reduces recruiting costs and increases the retention of intellectual capital associated with job and firm knowledge (Ulrich et al., 1991).

In consideration of the costs of turnover outlined above as well as the aggressive commitments by US employers to hire veterans, it is increasingly important for practitioners to “get it right” when it comes to selecting and onboarding ex-military new hires. Understanding the unique challenges associated with hiring and onboarding veterans is an invaluable asset for employers committed to hiring veterans.

This study analyzed and evaluated the returning veteran’s civilian employment experience and identified challenges faced by the veteran in the civilian employment transition. Using qualitative research techniques, this study explored the returning veteran’s civilian employment experience and clearly outlined the challenges that veterans face when entering civilian employment for the first time. This research identified three main themes as follows; 1. civilian employer’s military job knowledge deficit, 2. veteran anxiety with civilian employer’s lack of clearly defined new-hire processes and 3. civilian employer’s misunderstanding of veteran compensation, benefits and family involvement expectations.

Within the civilian employer’s military job knowledge deficit theme, the results of the study as it relates to military supervisory/leadership skills are consistent with previous research by Creech (2004), Department of Army (2006), Horn (2014), Peters (2009), Weber (1947) and Williamson (1999). Additionally, the findings of this research are also consistent with previous research by Bush and Middlewood (2005), Feldman (1996), Johnson and Johnson (2000) and Maynard et al. (2006) that identify challenges with interpreting the civilian value of MOSs. The results of this study clearly and demonstrably show that military skill sets and specific job specialties are challenging for civilian employers to interpret. The resulting affect for employers and veterans alike is an increased probability of job dissatisfaction and ultimately turnover due to the veteran’s feelings of underemployment (Feldman, 1996; Maynard et al., 2006; Johnson and Johnson, 2000; Sim and Lee, 2018; Wang, 2018). This is primarily due to the fact that negative or positive job perceptions are a result of the employee’s emotional perspective, the employment conditions, job expectations and connection to the work (Bush and Middlewood, 2005). More concisely, a veteran employee’s “perceptions of over qualification are associated with intentions to quit one’s job” (Maynard et al., 2006, p. 530) as they negatively impact job satisfaction (Johnson and Johnson, 2000). And, feelings of underemployment directly affect the veteran’s work attitudes, health (both physical and mental), job performance, organizational citizenship, absenteeism and ultimately turnover (Feldman, 1996; Johnson and Johnson, 2000).

Likewise, the theme of veteran anxiety with civilian employer’s lack of clearly defined new-hire processes such as time to board and new-hire training are supported and comparable to findings in previous research. Consistent with the descriptions of military onboarding by the Department of Defense (1992), Dunn and Jasinski (2009), and Today’s Military.com (2019), this study’s respondents clearly identified significant and challenging differences between military and civilian new-hire employment processes. Specifically, respondents expressed frustration with the lack of a clearly defined interview, selection and onboarding process during their initial transition to civilian employment. This lack of effective communication surrounding expectations results in a loss of an employee’s feelings of organizational commitment and involvement. According to Ehlers (2003) and Johlke and Duhan (2000), these feelings of disconnection will ultimately result in increased job dissatisfaction and turnover intent. As such, it can be concluded that the veteran’s perceived lack of communication and structure relating to the civilian new-hire process can result in increased veteran turnover in civilian employment. Regardless of whether these feelings are

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the result of inadequate employer structure or the result of unreasonable expectations based on the military experience, the ultimate effect is the same . . . increased veteran turnover.

Previous research has demonstrated that training is of paramount importance to minimizing organizational turnover (Conley and Kadrlik, 2010) and has further showed that lack of effective new-hire training increases turnover probability (Versloot et al., 2001). When evaluating the veteran’s perception of the adequacy of new-hire training in the civilian context, this study demonstrates that civilian employer new-hire training is woefully absent as compared to the military training experience. In consideration that the perception of new- hire training directly impacts employee “satisfaction, performance, commitment, turnover, intent to leave, and stress” (Dunn and Jasinski, 2009, p. 1115), this research highlights the dissatisfaction of civilian new-hire training standards by military veterans.

“Service members typically earn more than civilians with a comparable level of education” (Hosek and MacDermid-Wadsworth, 2013, p. 41), and service members and private sector employees are compensated for work performed in different ways. This research demonstrates that the real and perceived differences between military and civilian compensation and benefits are significant and are of concern to the veteran joining the civilian workforce for the first time. These results are consistent with previous research by Baker et al. (1988); (Department of Defense, 2011) and Hosek and MacDermid-Wadsworth (2013) and confirm that there are significant differences between compensation and benefits between the military and civilian employment.

Shah (1998) and Mobley (1982) agree that compensation directly affects an employee’s work dissatisfaction, and ultimately turnover intention. Further, Adams and Jacobsen (1964) forwards that an employee’s perception of fairness of compensation is directly related to the perception of value for the applicable job performance. This research supports those concepts and further demonstrates that the feeling of pay inequity, whether real or perceived, is of significant concern to the veteran in a first civilian job.

Additionally, the results of this research follow and confirm previous research that forwards that the military is an organization that takes care of its members and that former military members describe the military as family (Ahern et al., 2015, p. 5–6). Specifically, this research translates the feelings of loss of the pseudo-familial support structures in the military as identified by Ahern et al. (2015) to the civilian employment experience. This research demonstrates that not only does the loss of the familial military structure affect the returning veteran from a general societal perspective but that it also affects that veteran in the smaller but just as significant employment perspective. The feelings expressed by the participants in this study are consistent with previous research that demonstrates that family involvement results in commitment to the organization (Wayne et al., 2013) and increased job satisfaction (Carlson et al., 2006; Wayne et al., 2013) and therefore lower veteran employee turnover (McNall et al., 2010).

Implications for practice and research The findings of this study have significant practical implications for both civilian and military organizations as well as individuals with a desire to address or at least be aware of some of the challenges with the veteran to civilian employment transition.

First, this study will assist military veterans entering the civilian workplace by bringing to their attention some of the challenges and differences that they will face in civilian employment. By making this information available to the newly separated veteran, it may allow for more comfortable transitions by eliminating surprises and clarifying civilian employment expectations. Veterans entering the civilian workforce for the first time should be aware that there will be significant differences in their civilian employment experience. The three main themes outlined in this paper as well as the subcategories will provide the

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newly separated veteran with a clear outline of some of the challenges that he/she is likely to face in civilian employment.

Second, the results of this study will assist human resources and recruiting/staffing professionals in developing strategies to assist veterans in their transition to civilian employment. This assistance will improve the veteran’s likelihood of success and ultimately limit an employer’s exposure to the increased costs associated with low morale and high turnover. Practitioners will be able to apply some of the learnings in this study to enhance an employee’s “fit” in the job and the employer community, thereby increasing the likelihood of retention (Mitchell et al., 2001). Further, organizations will benefit from this research by understanding the differences and potentially making the work environment more “veteran friendly” by considering changes to compensation, benefits and family involvement.

Finally, this study is beneficial to scholars in as much as it will help to more clearly identify literature gaps, provide direction on emerging research concepts, add to the existing literature on the veteran to civilian transitions and connect research areas that have not yet been adequately studied. Future research would be well served to follow a similar program of research but by employing different research methods in order to address the limitations outlined above and further support the findings of this research. Specifically, future research should sample across a wider set of individuals as study participants (time since discharge, age, military rank at time of separation, reserve status, etc.). By doing this, future researchers may be able to determine how perceptions change over time and with regard to military experience. A second area of future research may be to conduct related research based on civilian employment opportunities and qualifications. Specific areas of study to be considered should be focused primarily on the macro issues such as military leadership and translating military experiences and skill sets to civilian contexts. Unlike other findings in this research, these two areas cannot be affected at the organizational level, and as such require concept exploration and clarity.

Additional research should be conducted by way of a quantitative study in order to statistically support this research while identifying and minimizing the effects of inputs from sources external to the study.

Limitations A small sample size of 27 subjects was used for this study. As such, there is concern that there may not be sufficient relevant data gathered and a representative sample of behavioral indicators may not have been collected. Further, this study may suffer from the limitations inherent to self-reporting and the vehicle for data collection (Breakwell, 2006). Also, since the researchers are the exclusive collectors and analyzers of the collected data, the results are somewhat dependent on their abilities, perspectives, integrity and predispositions (Hamel, 1993). As Guba and Lincoln (1981, p. 378) state, “An unethical case writer could so select from among available data that virtually anything he wished could be illustrated.”

Conclusions Although the US Military and the Veterans Administration offer a large number of government programs designed to assist veterans as they prepare for civilian “life,” they are not all-encompassing and not all veterans will have utilized them. Although post-9/11 veteran hiring initiatives have markedly decreased the overall veteran unemployment rate to less than the national average (Dunne and Blank, 2018), this study demonstrates that it is imperative that employers have a thorough understanding of the veteran employment transition experience if they intend on maximizing the opportunity for the veteran’s success.

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By utilizing a qualitative research approach, this study is the first to identify and elaborate on the challenges faced by veterans entering civilian employment for the first time. This study identified several areas of onboarding and the initial employment experience that are markedly different between the military and civilian employment experience. Further, this research also identified and outlined some of the challenges to the onboarding process that could be revised in order to make the veteran’s civilian employment transition experience less challenging and more rewarding.

In conclusion, this paper serves to remind employers and returning veterans that while there are many similarities between military and civilian employment, they can be very different. As such, veteran new hires may not fully understand what unexpected challenges await them and employers may not fully understand how these challenges may affect their veteran new hires. This study offers an invitation for returning service members, practitioners and academics alike to take a proactive role in considering the differences and challenges veterans face when transitioning from the military to civilian employment for the first time.

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Bass, B.M. (1990), Bass and Stogdill’s Handbook of Leadership: Theory, Research, and Managerial Application, Free Press, New York, NY.

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Dao, J. (2013), “Preventing domestic violence in families of veterans”, The Journal of Clinical Psychiatry, Vol. 74 No. 10, pp. 974-980.

Denzin, N.K. (2012), “Triangulation 2.0”, Journal of Mixed Methods Research, Vol. 6, pp. 80-88, doi: 10. 1177/1558689812437186.

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Griffin, K.K. (2015), “Better transitions for troops: an application of Schlossberg’s transition framework to analyses of barriers and institutional support structures for student veterans”, Journal Of Higher Education, Vol. 86 No. 1, pp. 71-97.

Horton, J.L., Jacobson, I.G., Wong, C.A., Wells, T.S., Boyko, E.J., Smith, B., Ryan, M.A. and Smith, T.C. (2013), “The impact of prior deployment experience on civilian employment after military service”, Occupational and Environmental Medicine, Vol. 70 No. 6, p. 408, doi: 10.1136/oemed- 2012-101073.

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Prudential Financial (2012), Veteran Employment Challenges: Perceptions and Experiences of Transitioning from Military to Civilian Life, Prudential Financial, Newark, NJ.

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About the author Dr John C. Dexter holds a BS in psychology from the University of The State of New York, Albany, and an MS and PhD in human resource development from The University of Texas, Tyler.

Dr John C. Dexter began his career with six years in the US Navy, where, upon completion of the Naval Nuclear Power School and Prototype training, he served as a nuclear engineer on East Coast attack submarines and as an instructor at the US Submarine School in Groton, CT.

After his honorable discharge from active duty, Dr John C. Dexter served in HR leadership capacities for more than 20 years. Some of the positions he held during his practioner career include VP and Chief HR Officer for TranSouth Financial, director of HR for Global eCommerce and Catalog Businesses at Office Depot, VP and chief HR and administration officer for Hotels.com and Expedia Corp., SVP and chief HR officer for TravelCLICK and SVP and chief HR officer for Caliber Home Loans.

Dr John C. Dexter joined Troy University in April of 2016 and teaches management and human resources classes for the Sorrel College of Business. His research interests are leadership, military to civilian transitions and organizational performance. Dr John C. Dexter lives in Dallas, Texas, with his wife and two boys. John C. Dexter is the corresponding author and can be contacted at: jcdexter@ troy.edu

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CDI 25,5

500

  • Human resources challenges of military to civilian employment transitions
    • Background of the problem and the need for this study
    • Problem statement
    • Literature review
      • Military leadership
      • Military jobs and occupational specialties
      • Military compensation and benefits
      • The military as “family”
      • Military onboarding and new hire training
      • Research questions
    • Method
      • Data collection and analysis
    • Findings
      • Theme one: civilian employer's military job knowledge deficit
      • Theme 2: veteran anxiety with civilian employer’s lack of clearly defined new-hire processes
        • Onboarding
        • New-hire training
      • Theme 3: civilian employer misunderstanding of veteran compensation, benefits and family involvement expectations
        • Compensation
        • Benefits
        • Family involvement
    • Discussion
    • Implications for practice and research
    • Limitations
    • Conclusions
    • References
    • Further reading