Enterprise Content Management Homework

Organization and Project Selection

The first step will be to select an organization (choose an organization or make one up.) as the target for your Enterprise Content Management and Data Governance Policies and Procedures Manual. This organization will be used as the basis for each of the assignments throughout the course and should conform to the following guidelines:

· Nontrivial: The organization should be large enough and should deal with sufficient amounts of data to allow reasonable exercise of the enterprise content management and data governance policies and procedures that you develop in your manual. Note that the organization should be similar to the organization presented in the Problem Based Learning Scenario, but the company does not have to be a consulting company. The company should, however, deal with clients and some of their sensitive data. The organization can be fictional if necessary, and appropriate assumptions may be made.

· Domain knowledge: You should be familiar enough with the organization to allow focus on the project tasks without significant time required for domain education.

· Accessibility: You should have good access to the people and other information related to the project because this will be an important part of the process.

· Note: The selected organization may already have an enterprise content management system in place and can still be used as the basis for the projects in this course. 

Select an organization that meets these requirements, and submit your proposal to your instructor before proceeding further with the assignments in the course. Approval should be sought within the first several days of the course. Your instructor will tell you how to submit this proposal and what notification will be given for project approval.

Assignment

For the assignments in this course, you will be developing an Enterprise Content Management and Data Governance Policies and Procedures Manual that defines the policies and procedures for management and governance of data and content within the organization. Your first task in this process will be to select an organization to use as the basis of your research and analysis for each of the assignments in the course. You will also create the shell document for the final project deliverable that you will be working on during each unit. As you proceed through each project phase, you will add content to each section of the final document to gradually complete the final project delivery (this is the Key Assignment). Appropriate research should be conducted to support the development of your document, and assumptions may be made when necessary. 

The following are the project deliverables:

· Enterprise Content Management and Data Governance Policies and Procedures Manual document shell 

· Use Word

· Title Page 

· Course number and name

· Project name

· Student name

· Date 

· Table of Contents 

· Use an autogenerated TOC.

· It should be on a separate page.

· It should be a maximum of 3 levels deep.

· Be sure to update the fields of the TOC so it is up-to-date before submitting your project. 

· Section Headings (create each heading on a new page with TBD as content except for sections listed under New Content below) 

· Project Outline and Requirements (Week 1 work on this)

· Implementation Life Cycle (Week 1 work on this)

· Information Infrastructure Evaluation (Week 2 add to the shell explain briefly)

· Information Infrastructure Improvements (Week 3 add to the shell explain briefly)

· Data Governance Evaluation (Week 4 add to the shell explain briefly)

· Data Governance Improvements (Week 5 add to the shell explain briefly)

· Implementation Plan (Week 5 add to the shell explain briefly) 

· New Content 

· Project Outline and Requirements (work on this portion)

· Provide a brief description of the organization (can be hypothetical) that will be used as the basis for the projects in the course.

· Include company size, location(s), and other pertinent information.

· The organization should be involved in dealing with clients and some of their sensitive information.

· Summarize the content requirements for the organization, including the major categories of content and regulations that might apply to the organization’s content. Material can be taken from an approved proposal that is submitted to the instructor. 

· Implementation Life Cycle (work on this portion)

· Thoroughly describe the life cycle that will be used to implement the ECM and data governance policies and procedures.

· Each stage of the life cycle should include significant detail and demonstrate a broad understanding of the implementation requirements.

Worked Example (ATTACHED)

Please refer to the Worked Example below for an example of this assignment based on the Problem-Based Learning Scenario. The worked example is not intended to be a complete example of the assignment but will illustrate the basic concepts required for completion of the assignment and can be used as a general guideline for your own project. Your assignment submission should be more detailed and specific and should reflect your own approach to the assignment rather than just following the same outline provided in the worked example.

· provide an overall description of the company where the system will be deployed, and the project requirements as outlined in the assignment should be thorough and well-written.

· Key areas should be described well and should include a list of products or services provided by the company and the company's size, location(s), and other pertinent information.

· Students should provide a summary of the content requirements for the organization and the major categories of content and regulations that might apply to the organization’s content.

· Students should provide a description of the life cycle to be used for the enterprise content management (ECM) implementation. Each stage of the life cycle should include significant detail and demonstrate a broad understanding of the implementation requirements.

· The report should be formatted according to APA guidelines.