| The Pineapple Ball - October 11, 2014 |
| REVENUE STREAMS | Unit Price | Expected Sales of # of Units | 2014 Projected | 2014 Actual | Notes |
| Sponsorships |
| Pineapple Pledge Level Five | $15,000.00 | 0 | $0.00 | $15,000.00 | (as of 10/9/14 - 1 total) |
| Pineapple Pledge Level Four | $10,000.00 | 0 | $0.00 | $0.00 | (as of 10/9/14 - 0 sold) |
| Pineapple Pledge Level Three | $7,500.00 | 2 | $15,000.00 | $7,500.00 | (as of 10/9/14 - 1 total) |
| Pineapple Pledge Level Two | $5,000.00 | 10 | $50,000.00 | $55,000.00 | Unlimited sales (as of 10/9/14 - 11 total) |
| Pineapple Pledge Level One (Tables) | $3,000.00 | 31 | $93,000.00 | $69,000.00 | Unlimited sales (as of 10/9/14 - 23 total) |
| Regular ticket sales at $175 each w/tax | $175.00 | 16 | $2,800.00 | $5,075.00 | Total of 29 seats |
| Staff Tickets at $125 each w/tax | $125.00 | 16 | $2,000.00 | $2,250.00 | Total of 18 sold |
| Unsolilcited Donations | $0.00 | 0 | $0.00 | $12,500.00 | Massey: $500, Sysco: $1000, Covelli/Panera: $3000, Gatorland: $3000, Dick Nunis: $5,000 |
| Total | | | $162,800 | $166,325.00 |
| EXPENSES |
| COST TO DELIVER SPONSOR BENEFITS | Unit Price | Expected Sales of # of Units | Projected | Actual | Notes |
| Level 5 F&B Cost | $72.52 | 0 | $0.00 | $0.00 | Accounted for in Cost to Pay Rosen Hotels |
| Level 4 F&B Cost | $72.52 | 0 | $0.00 | $0.00 |
| Level 3 F&B Cost | $72.52 | 16 | $1,160.32 | $0.00 |
| Level 2 F&B Cost | $72.52 | 80 | $5,801.60 | $0.00 |
| Level 1 F&B Cost | $72.52 | 248 | $17,984.96 | $0.00 |
| Level 5: taxes w/held from orig collected | $231.48 | 0 | $0.00 | $231.48 | Per each sponsorship sold (1 sold) |
| Level 4: taxes w/held from orig collected | $122.00 | 0 | $0.00 | $0.00 | Per each sponsorship sold (none sold) |
| Level 3: taxes w/held from orig collected | $122.00 | 2 | $244.00 | $122.00 | Per each sponsorship sold (1 sold) |
| Level 2: taxes w/held from orig collected | $122.00 | 10 | $1,220.00 | $1,342.00 | Per each sponsorship sold (11 sold) |
| Level 1: taxes w/held from orig collected | $122.00 | 31 | $3,782.00 | $2,806.00 | Per each sponsorship sold (23 sold) |
| In Kind donor F&B cost | $72.52 | 26 | $1,885.52 | $0.00 | LLP (2), Kirby (2), Cheryl Florist (4), Videographer (2), PSAV (8), Hardrive (8) COVERED IN ROSEN PMT |
| Individual tickets - taxes w/held from collection | $10.68 | 16 | $170.88 | $501.96 | Per invidivudal ticket sold, based on 29, plus the staff of 18 = 47 |
| Appreciation plaque for Levels 5, 4, 3 | $75.00 | 2 | $150.00 | $80.00 | Total of 2 purchased |
| Total | | | $32,399.28 | $5,083.44 | ` |
| COST TO DELIVER SINGLE TICKET F&B | Unit Price | Expected Sales of # of Units | Projected | Actual | Notes |
| Reception, Awards, Dinner package PD individual seats | $72.52 | 16 | 1,160.32 | 0.00 | Based on a total of 53 tickets 9/29/14 |
| Comp tickets: 32 | $72.52 | 48 | 3,480.96 | 0.00 | Past HOF winner, Current HOF Winner, Abe/UCF, Planning Committee etc. (32) |
| Cost to pay Rosen Hotels | $0.00 | 0 | 0.00 | 12,400.00 | Includes: fire watch, hotel stays, parking, lamps, visqueen for bus, volunteer/band meals |
| Total | | | $4,641.28 | $12,400.00 |
| SITE & SET | Unit Price | Expected Sales of # of Units | Projected | Actual | Notes |
| Room Rental - Gatlin B/C, Gatlin B/C Foyer, Gatlin Reg, Galin Terrace | $0.00 | 1 | 0.00 | 0.00 | Comped per Harris Rosen/Amy Lenz |
| Overnight parking fees | $21.00 | 6 | 126.00 | 0.00 | Premila/Perry (2 nights each, total 4 nights). Leaves (2) nights for other staff (Dean?) |
| Hotel stays | $99.00 | 2 | 198.00 | 0.00 | Premila/Perry each (1) room, one night - COMPED |
| Easels | $0.00 | 15 | 0.00 | 0.00 | Comped via Shingle Creek |
| Table linen | $12.00 | 100 | 1,200.00 | 0.00 | Using in house linen at Shingle |
| Table overlays | $7.00 | 100 | 700.00 | 0.00 | Using in house linen at Shingle |
| Table napkins | $1.00 | 800 | 800.00 | 0.00 | Using in house linen at Shingle |
| Chair covers | $3.00 | 800 | 2,400.00 | 2,438.42 | Kirby: Chair covers/sash for both rooms, ropes/stanchions - delivered set RS/students drop and strike CC |
| Chair sashes/tie backs` | $1.50 | 800 | 1,200.00 | 0.00 | Included in above chair cover rental from Kirby |
| Total | | | $6,624.00 | $2,438.42 |
| AUDIO VISUAL/ELECTRICAL/RIGGING | Unit Price | Expected Sales of # of Units | Projected | Actual | Notes |
| Labor - A/V techs | $150.00 | 216 | $32,400.00 | $35,368.00 |
| Staging, other equipment | $0.00 | 0 | $0.00 | $0.00 |
| Total | | | $32,400.00 | $35,368.00 |
| Hard Drive Production Company | Unit Price | Expected Sales of # of Units | Projected | Actual | Notes |
| F&B for entertainment & labor personnel | $80.00 | 10 | $800.00 | $0.00 | Michael Andrews band and Latin Fusion COVERED IN ROSEN PAYMENT |
| Pizza and sodas for kids' choir | $0.00 | 0 | $0.00 | $396.80 | Pizza party before they went on stage |
| Hotel stays | $99.00 | 6 | $594.00 | $0.00 | 6 room nights for Hardrive - COVERED IN ROSEN PAYMENT |
| Overnight parking for their staff @$21/night | $21.00 | 6 | $126.00 | $0.00 | COMPED |
| Design, calling the show, actors/actresses, props | $50,000.00 | 1 | $50,000.00 | $50,000.00 |
| Total | | | $51,520.00 | $50,396.80 |
| Publicity & Materials | Unit Price | Expected Sales of # of Units | Projected | Actual | Notes |
| Graphic Artist - All graphic word for all collateral/website | $75.00 | 20 | $1,500.00 | $1,237.50 | $75/hour. Estimated 20 hours |
| Save the Date - printing | $0.00 | 0 | $0.00 | $0.00 | In house at Rosen |
| Save the Date - card stock | $0.00 | 0 | $0.00 | $0.00 | In house at Rosen - card stock on hand |
| Invitation - electronic | $0.00 | 0 | $0.00 | $0.00 | Electroincally sent via Kathy Dorf |
| Programs for event | $1.35 | 500 | $675.00 | $1,627.00 | Heavy weight, glossy front, full color 5 x 7 - UCF Printing (used gold foil, preforation) |
| Pineapple Pledge - card stock/printing | $0.50 | 500 | $250.00 | $0.00 | Printing on the back of the program, using a card stock, preforation |
| Table tent cards | $15.00 | 1 | $15.00 | $149.89 | Total cost of all card stock used for table tents/etc |
| Place cards | $15.00 | 2 | $30.00 | $0.00 |
| Thank you notes (handwritten) to sponsors | $0.00 | 0 | $0.00 | $122.59 | Decided last minute to do gold foil pineapple stationery/handwritten notes |
| Assigned seating chart near registration counter | $50.00 | 1 | $50.00 | $0.00 | Printing of one, foam core sign: Didn't do this |
| Total | | | $2,520.00 | $3,136.98 |
| Registration | Unit Price | Expected Sales of # of Units | Projected | Actual | Notes |
| Preforated ticket for event admittance | $2.00 | 600 | $1,200.00 | $45.16 | Lump sum pricing from UCF Printing. Glossy, card stock, full color, no preforation |
| Crystal pineapple, scarf or something for past/present honorees | $20.00 | 20 | $400.00 | $0.00 | Ran out of time to do something for this year. Medal could not be produced. |
| Registration Software or Platform | $0.00 | 1 | $0.00 | $0.00 | Using Foundation, no charge |
| Reg counter/headers (Freeman) | $0.00 | 0 | $0.00 | $0.00 | No need for reg counters - use built in at hotel. Above signage donated by Freeman |
| Total | | | $1,600.00 | $45.16 |
| Student/Volunteer Needs | Unit Price | Expected Sales of # of Units | Projected | Actual | Notes |
| Boxed dinner/snack | $10.00 | 40 | $400.00 | $0.00 | Final cost - COVERED IN ROSEN PAYMENT |
| Uniform shirt (wear own slacks/skirts) | $0.00 | 0 | $0.00 | $0.00 | All students wear their own, professional attire |
| Transportation (staff, volunteers, vendors) | $0.00 | 2 | 0.00 | 382.50 | Mears provided shuttle duration of event at a discount |
| Total | | | $400.00 | $382.50 |
| ROOM DÉCOR/CENTERPIECES | Unit Price | Expected Sales of # of Units | Projected | Actual | Notes |
| Greenery across all three rooms | $250.00 | 4 | $1,000.00 | $2,195.96 | All greenery foyer, A, B, suwannee 11 from Wizard Connection |
| Miscellaneous: special lighting, other props | $750.00 | 4 | $3,000.00 | $0.00 | No additional needed |
| Centerpieces | $0.00 | 0 | $0.00 | $882.00 | Black/Gold Lamps from Shingle @ total fee as outlined for 59 |
| Total | | | $4,000.00 | $3,077.96 |
| Miscellaneous | Unit Price | Expected Sales of # of Units | Projected | Actual | Notes |
| Contingency fund to cover unexpected items | $2,500.00 | 1 | $2,500.00 | $1,442.95 | $793.85 printing invites, $68.60 postage, $325 patent/trademark, $73 OC fire Rescue permit, $182.50 11th air star | $0.00 |
| Fire Marshall - County | $0.00 | 0 | $0.00 | $0.00 | COVERED IN ROSEN PAYMENT |
| On site radio use | $0.00 | 0 | $0.00 | $0.00 | COVERED IN ROSEN PAYMENT |
| Miscellaneous bus/visqueen labor | $1,250.00 | 1 | $1,250.00 | $0.00 | COVERED IN ROSEN PAYMENT |
| Krystal - Video for Mears and Landwirth after show | $0.00 | 0 | $0.00 | $150.00 |
| Krystal - Videographer for sponsor videos | $0.00 | 0 | $0.00 | $771.75 |
| Total | | | $3,750.00 | $2,364.70 |
| TOTALS | | | Projected | Actual | Notes |
| Total Expenses Including Taxes and Gratuity | | | $139,854.56 | $114,693.96 |
| Projected Balance (Profit/Loss) | | | $22,945.44 | $51,631.04 | Profit/Loss |
| *This does not take into account money collected via Pineapple Pledge Cards |
| *Budget is based upon 400 guests, our staff |
| student volunteers and other volunteers acconted for separately |
| ** Anticipate being able to get many items with an 'in-kind' |
| sponsorship, but budgeted for what we think is worst case. |
| *** Entire budget is based on a total of 408 people in attendance |
desmond95
HFT3791PWPineappleBallBudget20141.xlsx
