Grand proposal project description
Emir7
HA620ProjectActivitiyR1.pptxKing Graduate School HA620-101 Research Methods in Health Care
Dr. Su-yan Barrow
Lecture Objectives
At the end of this lecture the students will be able to
Describe the importance project description
Explain the components of a project design
Explain types of Logic Models
Describe research methods
Recap
Each goal can have multiple objectives, and each objective can have multiple activities.
Conversely, every activity must fit into at least one objective, and every objective must fit into at least one goal.
Project-Program Description
Once you have captured the attention of the reviewers by clearly and effectively documenting the need for funding, you get to present the details of how you plan to implement your program.
This section of your proposal should guide the reviewer step by step through all activities needed to accomplish your goal(s) in a way that will continue to engage the reviewer's interest and excitement.
Even if program staff changes over time, the project description should provide a road map for anyone to understand and follow.
The project description includes three main pieces of information:
Goals and objectives
Methods or activities for addressing the identified problem or need
A timeline chart for the completion of each activity
Project-Program Design
These following questions lead you into project design. As you answer them, consider the things that are required to happen as part of the project versus the things that can change or are negotiable. Describe the specific activities that will take place to achieve your objectives. Include the following:
When? This is where you list the order and timing of each task involved . What is your proposed start date? Have you considered the likely award date? How much time do you need to accomplish each part of the project?. You may want to include a timetable here to provide the funder with an easy-to-follow visual. This will make it much easier for the funder to know what you plan to do and when you propose to do it.
Why:? In this part, you will explain your rationale for choosing the particular methods you are proposing. This is important, especially given that the funder may or may not have an expert level of understanding about the problems or issues your project addresses
Who? Who will work on your project? Are you working alone, or do you have collaborators? Will other people need to be hired? What will each person do?
What? What is the purpose of the project? What will it accomplish? What resources will you need to run the project?
How? How will this project accomplish its purpose? What is the work process you will use to accomplish project goals? How will the world be different as a result of this project?
Where? Where will your project take place? Do you need space on community center/church? Do you need a specific space or specific building in your organization, or do you need to acquire space off site? Whose approval will you need to use the space?
Project-Program Design/Methods
The next step in the proposal writing process will be to break down each objective into a series of activities needed to achieve it.
The Methods section describes in detail how you propose to carry out your goals and objectives over the course of a project.
In the Methods section, you need to show reviewers that you have carefully considered the steps necessary for planning and implementing this objective.
Project-Program Activities: Timeline Chart
Tips for filling in a timeline chart:
Try to anticipate every activity an objective might entail and estimate at which point in the program's time frame the activity will be completed
Understand that the timeline is meant to be used for planning purposes and may be revised over time.
For example, some activities will be dependent upon the completion of prior activities. One cannot train staff members until the staff is hired; if the hiring process takes four months versus two, the training timeline will also need to be adjusted.
It is fine to show multiple items with the same completion date
Remember that all activities in the timeline will shape your budget request
A GANTT chart can be used to present a detailed list of all activities and their projected date of completion. Activities are usually listed in sequential order.
What is a Logic Model
Many grant makers require that applicants include a logic model (sometimes referred to as program theory) with their application to show how contributing resources will lead to long-term results.
The logic model is the diagram or chart depicting your organization’s planned work and intended results for a given project.
It is composed of the inputs, activities, outputs, short- to long-term outcomes, and impacts of the project.
Grant logic model showing inputs and outcomes
Logic Model
Inputs (a.k.a. Resources): The human, financial, and physical resources that support your grant-funded project or program. These include grant funding, cash and/or in-kind matching funds, staff and volunteer time, facilities, equipment, transportation, and community partners.
Activities (a.k.a. Strategies): What your project does with the inputs/resources. Your goals.
Outputs: The direct results of your program’s implementation activities. These are concrete, quantified indicators of productivity.
Outcomes: The short-, intermediate, and long-term benchmarks for your target population during and after program activities.
Impacts/Impact Statement: The fundamental change that is anticipated as a result of your project.
Logic Model
As you conceptualize your program, begin by describing your basic assumptions and then add the following program components in the order that they should occur.
Input/Resources factors are resources and/or barriers, which potentially enable or limit program effectiveness. Enabling protective factors or resources may include funding, existing organizations, potential collaborating partners, existing organizational or interpersonal networks, staff and volunteers, time, facilities, equipment, and supplies. Limiting risk factors or barriers might include such things as attitudes, lack of resources, policies, laws, regulations, and geography.
Activities/Strategies are the processes, techniques, tools, events, technology, and actions of the planned program. These may include products – promotional materials and educational curricula; services – education and training, counseling, or health screening; and infrastructure – structure, relationships, and capacity used to bring about the desired results.
Outputs are the direct results of program activities. They are usually described in terms of the size and/or scope of the services and products delivered or produced by the program. They indicate if a program was delivered to the intended audiences at the intended “dose.” A program output, for example, might be the number of classes taught, meetings held, or materials produced and distributed; program participation rates and demography; or hours of each type of service provided.
Outcomes are specific changes in attitudes, behaviors, knowledge, skills, status, or level of functioning expected to result from program activities and which are most often expressed at an individual level.
Impacts are organizational, community, and/or system level changes expected to result from program activities, which might include improved conditions, increased capacity, and/or changes in the policy arena.
Logic Model: Outcomes Approach Models
Outcomes Approach Models focus on the early aspects of program planning and attempt to connect the resources and/or activities with the desired results in a workable program.
These models often subdivide outcomes and impact over time to describe short-term (1 to 3 years), long-term (4 to 6 years), and impact (7 to 10 years) that may result from a given set of activities.
Models that outline the approach and expectations behind a program’s intended results are most useful in designing effective evaluation and reporting strategies.
Logic Model: Outcome Approach Model
Logic Model: Activities Approach Models
Activities Approach Models pay the most attention to the specifics of the implementation process.
A logic model of this type links the various planned activities together in a manner that maps the process of program implementation.
These models describe what a program intends to do and as such are most useful for the purposes of program monitoring and management.
This type provides the detailed steps you think you will need to follow to implement your program.
It shows what you will actually do in your community/organization if your proposal is funded.
Models that emphasize a program’s planned work are most often used to inform management planning activities.
Logic Model: Activities Approach Models
Logic Model: Theory Approach Models
Theory Approach Models emphasize the theory of change that has influenced the design and plan for the program.
These logic models provide rich explanation of the reasons for beginning to explore an idea for a given program.
Sometimes they have additional parts that specify the problem or issue addressed by the program, describe the reasons for selecting certain types of solution strategies, connect proven strategies to potential activities, and other assumptions the planners hold that influence effectiveness.
These models illustrate how and why you think your program will work.
They are built from the “big picture” kinds of thoughts and ideas that went into conceptualizing your program.
They are coming to be most often used to make the case in grant proposals. Models describing the beginnings of a program in detail are most useful during program planning and design.
Theory Logic Model
Interventions
The health care system consists of two broad sectors:
The medical care sector is focused on services for individuals.
The medical model includes interventions such as screening, diagnostic and therapeutic services, referrals for specialized services, and follow-up care to maintain the patient's health and prevent the recurrence of health disorders.
The public health sector is concerned with community-based efforts to improve the quality of care for special groups, including the poor and persons with infectious diseases and chronic or debilitating health problems.
The public health approach aims to reveal underlying patterns of disease in communities, to identify individuals and groups at risk, and to highlight and control the risk factors and behaviors.
Prevention efforts in the public health system include programs and interventions to improve the health of the public or special populations within a community.
Focus Group
A qualitative method used to collect data from a group of people (about 6 - 11) who meet for 1-2 hours to discuss their insights, ideas, and observations about a particular topic with a trained moderator.
Participants are selected because they share certain characteristics (e.g., individuals who have been tested for syphilis, women in detention facilities) relevant to the evaluation
Individual Interview
A data collection method which involves dialogue with individuals who are carefully selected for their personal experience and knowledge with the issues at hand.
Since these interviews are conducted individually, they are useful when anonymity is an issue or when asking about sensitive topics so participants can feel free to express their ideas.
Surveys and Questionnaires
Assessment – primary data
Intervention
Evaluation
Project/Program Methods: Summary
The method section lets the funder visually “see” the project at various steps of its implementation, which will help them gain a much better understanding of how your proposed solutions will address the problems or issues you have described in your proposal.
This will add credibility to you and your organization and can go a long way toward helping the funder realize you know what you are doing.
Questions?
Assignment
Start to work on Section 2, following the RFP Grant Proposal instructions include the following:
Project Description
Project goal(s) and SMART Objectives (process and outcome [short-term, intermediate and long-term outcome objectives])
Project Design/Method
Project activity timetable – GANTT chart
Section 2 Due
