Executive Summary

Source: http://www.softwareadvice.com/ca/hr/payroll-software-comparison/

It should be noted however that as the company continues to grow into the category of large scale companies with access to more capital, the concerns would be more for the long term sustainability of the business’ success. In people terms, this means ensuring that recruitment of/existing employees are fit for their positions, continually trained, kept happy, and are retained to achieve company goals. This is where Strategic HR application of HRIS is best suited to address these considerations. With this in mind, when beginning to choose any HRIS system, it is advisable to consider factors such as scalability and flexibility of the system to accommodate expansion of the organization and integration of current system to other HRIS softwares should the company pursue purchasing Strategic HR applications later on (Westfall, 2015).

Acquiring HRIS vs. Outsourcing

When deciding to automate HR payroll processes to ensure more reliable system that delivers payments of salaries and benefits to employees quickly and on-time, any size company may opt to outsource or have their own payroll system. A separate cost-benefits analysis may have to be done to determine what fits the organization’s need. It should be noted however, that while outsourcing could be cheaper, it has a setback, as it entails a company losing control and flexibility on its payroll processes (Westfall, 2015).

In this case, it is assumed that the company has done its analysis and decided to acquire its own payroll system. The overriding consideration is the need to customize the system to suit the growing operation of the restaurant.

HRIS Recommendation

Ascentis is a user friendly HRIS solution that will help the Castle Family Restaurants provide Mr. Morgan the ability to manage employee data and benefits enrollment with a single point of data entry. Ascentis is cloud-based, dependable, and a user friendly program which also allows for time card and vacation hour tracking, scheduling, tracking recruiting data, and will increase employee engagement and satisfaction through self-service. Mr. Morgan will also save time because the HRIS supports online benefit enrollment, which will save him time by eliminating unnecessary paperwork, and increasing the accuracy and speed of the process.

Applicants will be easier to track and will also be able to apply online. This will give Mr. Morgan time to review the candidates he is interested in speaking with for open positions. He will also be able to add notes and track the onboarding stages for a candidate. Most of the onboarding paperwork is able to be completed before the employees’ first day. With the paperwork ready, the new hires will only need to review and sign then move on to training. This process will save on training salaries for both the employee and the new hire.

Ascentis Payroll is processed in real-time and has 100% accuracy. With live processing and instantaneous auditing, Ascentis can reduce payroll processing time by as much as 30%. Ascentis allows for payroll to process at anytime, anywhere, and as many times as required to ensure complete accuracy. There is no need to transmit data to a processing center, no batch uploads and no transmission windows. Ascentis Payroll is synchronized with Ascentis HR and can interface with Ascentis Timekeeper or other time and attendance systems. Ascentis Timekeeper offers the most up-to-date technology and timekeeping software for companies of all sizes. With powerful workforce management software and a wide selection of data collection devices, supervisors and managers gain transparency and control of their workforce with a dashboard view that shows them attendance exceptions, time-off requests, daily punches, and much more. (https://www.comparehris.com/ascentis/)

Mr. Morgan will have each of the restaurant managers trained on Ascentis so that they can train the employees. The employees will be trained on the self-service portal. They will be able to pull their schedules the same day Mr. Morgan enters them into the system because Ascentis is real time. Time cards and time off balances will also be available with real time accumulations. The employees will learn how to set-up direct deposit, or the option of setting up a Global Cash Card (https://www.globalcashcard.com/) in lieu of a bank account.

Finally, Ascentis is designed for a mid-size company such as Castle Family Restaurants and has been in business for over 20 years with excellent reviews from previous and current clients. Mr. Morgan did through research and found the reviews for Ascentis were higher. Ascentis will pay for itself in less than a year because Mr. Morgan will no longer be traveling weekly to each of the restaurants. Mr. Morgan has agreed that Ascentis is the HRIS best for him and the mid-size restaurant chain he is in charge of operating.

Conclusion

References

“Are You Ready to Take Your Company Paperless?” Global Cash Card - The Leader in Custom Paycard Solutions, www.globalcashcard.com/.

Institute Empowering Medium Business (n.d.). Understanding Medium Enterprise. Retrieved

from http://www.m-institute.org/m_institute/understanding-medium-enterprise.html

Powerful Integrated HCM Solutions for the Mid-Market.” Ascentis HR and Payroll How Do They Compare?, www.comparehris.com/ascentis.

Software Advice, Inc. (2015). Compare Payroll Software Systems. Retrieved from

http://www.softwareadvice.com/ca/hr/payroll-software-comparison/

Westfall, B (2015). Compare Human Resources Software Systems. Software Advice. Retrieved

from. http://www.softwareadvice.com/ca/hr/