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Group 2 Assignment 2
Project Managment Plan
ITEC 640/9041
February 2021
Miriam J. Masullo
Supply Chain Inventory Management Implementation Project Managment Plan
WAKSS Procurement and Logistics
Revision History
Note: The revision history cycle begins once changes or enhancements are requested after the document has been baselined.
|
Version |
Description |
Author |
|
|
02/16/2021 |
1.0 |
Project Management Plan |
Group 2 |
Table of Contents
2.1. Project Organization Chart 2
2.2. Roles and Responsibilities 3
2.3. Roles and responsibilities matrix 3
3. Work Break Down Structure (WBS) and Schedule 5
3.3.2. Supply Chain Management Project - AA 6
4.1. Risk analysis in the form of a risk matrix is discussed below. 6
5. Performance Measurement Plan 9
5.1. Performance Measurment Matrix 9
Group Assignment: ITEC 640/9041 1
Introduction
This Project Plan describes the project management processes that WAKSS Procurement and Logistics will follow during execution of the WAKSS Procurement and Logistics project. This Project Plan will govern the management practices across the life of the project. As those practices evolve, this document will be updated to reflect the changes.
Project Overview
This Project Plan will show how the current health system supply chain can transform, in an adaptable and efficient process. The execution of this plan will allow for implementation of a robust Inventory Management system to fulfill the need to aid in the delay of medical supplies for the health system. The inventory management system will be an integrated system representing the whole process of product fulfillment, warehousing, inventory management, and delivery. Each of these elements is optimized to smooth the delay in the supply chain.
Scope Statements
The inventory management system will be an integrated system representing the whole process of product fulfillment, warehousing, inventory management, and delivery. Each of these elements is optimized to smooth the delay in the health system supply chain.
Goals and Objectives
To ensure the best possible inventory management support, we value the mission, goal, and individuals we serve.
SMART Goals Image
Using a high-level Inventory Management plan approach, we will focus on the system requirements, business objectives, and roles needed to deliver the implementation; based on that, create a schedule which we will be used to allocate resources to the project.
Project Organization
Project Organization Chart
|
Roles |
Name |
Responsibility |
|
Project Manager (PM) |
Tania Smith |
Responsible for WAKSS Procurement and Logistics teams. Further, the PM oversees the Supply Chain Inventory Management Implementation process. |
|
Chief Information Officer (CIO) |
Daniel Weaver |
Ensuring the proper analysis and use of all software, data, and materials produced to accomplish the project objective. They are system administrators and guide the development team during the production and implementation process. |
|
Budget Analyst |
Asha Adem |
Ensure that the project remains in compliance with financing and time constraints. |
|
WAKSS Procurement and Logistics Team Members |
Cynthia Saale |
Actively participate in the development and implementation of the Supply Chain Inventory Management Project. They also act as a system developer and fix any bugs during development and deployment. |
|
Security Team Member |
Mary Kuyateh |
Offers a security framework to ensure healthcare data gathered and uploaded does not infringe regulations set forth by health care and ICT regulation standards. Also, they write test cases that the project developers should implement. |
Roles and Responsibilities
Roles and responsibilities matrix
|
Role |
Responsibilities |
Hours |
|
Project Manager |
Ensures that the project remains in compliance with financing and time constraints. Also, responsible for WAKSS procurement and logistics teams. Further, the PM oversees the supply chain inventory management implementation process. |
400 |
|
Business Matter Expert |
Provides knowledge and expertise in the inventory management process. |
256 |
|
Solution architect |
In charge of leading the designing, describing, and managing of the engineering solution and introducing the overall technical vision for that solution. |
248 |
|
System developers |
Responsible for building the backend portion of the software (any software without a user interface like a server application). |
960 |
|
System development lead |
Oversees the other developers throughout the software development process and takes part in data analysis and problem solving. Defines workflows and ensures process improvements. |
1,208 |
|
Program Developers |
Responsible for building any client-side (frontend) software. This software will be what the users interact with and will have a user interface. |
960 |
|
Infrastructure architect |
Design and implement information systems to support the enterprise infrastructure of an organization. They ensure all systems are working at optimal levels and support the development of new technologies and system requirements. |
1,104 |
|
IT security expert/security team member |
Offers a security framework to ensure healthcare data gathered and uploaded does not infringe regulations set forth by health care and ICT regulation standards. Also, they write test cases that the project developers should implement. |
1,048 |
|
Data migration lead |
Oversees the data migration process and leads the two migration experts. |
440 |
|
Migration experts |
Responsible for selecting, preparing, extracting, and transforming data and transferring it from one storage system to another. |
200 |
|
System integration expert |
Provides knowledge and expertise on how to connect and integrate all components within the system. |
352 |
|
System integration developer |
Develops and maintains system integrations and components. |
1112 |
|
Change management lead |
Responsible for planning, developing, delivering, and tracking change management deliverables. |
200 |
|
Document and training materials developer |
Responsible for creating high-quality documentation and training materials that teach users how to properly use the finished system. |
120 |
|
Chief Information officer (CIO) |
Ensures the proper analysis and use of all software, data, and materials produced to accomplish the project objective. They are system administrators and guide the development team during the production and implementation process. |
600 |
|
WAKSS Procurement and logistics team member |
Actively participate in the development and implementation of the supply chain inventory management project. They also act as a system developer and fix any bugs during development and deployment. |
40 |
Work Break Down Structure (WBS) and Schedule
Deliverables
The deliverables will be reflected in Microsoft project for tracking and proper work allocation.
Milestones Matrix
|
Task Name |
Duration |
Start |
Finish |
Resource Names |
|
Project Initiation |
28 days |
Thu 2/11/21 |
Mon 3/22/21 |
All |
|
Identify Business Problem |
5 days |
Thu 2/11/21 |
Wed 2/17/21 |
Project Manager,Business Matter Expert,Solution Architect |
|
Project Planning |
20 days |
Tue 3/23/21 |
Mon 4/19/21 |
|
|
Project Execution |
184 days |
Tue 4/20/21 |
Fri 12/31/21 |
|
|
Project Closing |
45 days |
Mon 1/3/22 |
Fri 3/4/22 |
|
|
Implement system organization-wide |
15 days |
Mon 1/3/22 |
Fri 1/21/22 |
IT Security Expert,System Development Lead,System Integration Developer,System Integration Expert |
|
Project close-out |
5 days |
Mon 2/28/22 |
Fri 3/4/22 |
Change Management Lead,Project Manager |
Cost
Budget Dashboard
In the excel sheet provided, WAKASS has identified the project cost by month broken out by activity. The cost estimate also determines the cost by required efforts, required number of resources, month, and estimated hours worked. Each month after reconciliation, the budget analyst will roll up the cost to show and indicate, on target or overage based on the actual vs. cost column. This process will help align the implementation efforts to finish the agile structure mentioned during the proposal process.
Supply Chain Management Project - AA
Risk Management Plan
Risk analysis in the form of a risk matrix is discussed below.
The table consists of 4 fields:
· Risk: a possible random event whose occurrence harms the project. (Borkovskaya, 2018).
· Probability (Prob.): the threat likelihood. The most probable denotes red, and the least likely is green.
· Effect (Imp.): impact when the danger is present. The highest effect is Red, and the smallest is green.
· Mitigation: interventions to minimize the danger and steps to be taken if there is a risk.
Risk Measurment Matrix
Strategy Risks
Finacial Risks
|
Risk |
Prob. |
Imp |
Mitigation |
|
Structure of unsustainable costs and damages. |
High |
High |
The cost-benefit analysis study should be undertaken to ensure the project requirements and the project's implementation is feasible. |
|
Service provider/opportunism reliance. |
High |
High |
once the project is successfully launched, manufacturers may over-rely on it, which may lead to considerable losses in failure. |
|
Problems with cost savings measurement. |
Low |
Low |
undertaken an intensive cost-benefit analysis should ensure the benefits of the project are well spelled out. |
Operation Risk
|
Risk |
Prob. |
Imp |
Mitigation |
|
Dreadful IT potential. |
Low |
High |
The medical supply chain is a very sensitive venture; therefore, the project team should comply with all predefined standards. Therefore, there is a great need for a secure and reliable hosting cloud service provider. |
|
Poor quality of employees. |
Low |
High |
Training Employees on how to utilize the project to increase productivity and smoothen the medical-related supply chain. |
|
Poor service to the client. |
High |
High |
Provision of a usable platform that enables customers to do reviews and provide feedback promptly. |
|
Insufficient knowledge. |
Low |
High |
Training all users through seminars, providing a short optional course on the project platform. |
|
Unable to comply with special commodity conditions. |
High |
High |
Hiring external service providers like warehouses. |
|
Operational disruption. |
High |
High |
Performing a parallel implementation of the project would facilitate a seamless transition. |
Other Risks
|
Risk |
Prob. |
Imp |
Mitigation |
|
Covid-19 |
High |
High |
Providing a usable and practical project that caters to the manufacturers' medical supply chain needs to the market. |
|
International economic strain |
High |
High |
Provision of universal approaches that are acceptable to most nations. |
Performance Measurement Plan
Performance Measurment Matrix
|
|
Measurement Name |
Measurement Objective |
Metric |
|
1. |
Inventory Control |
Improve inventory accuracy and ordering |
Automated inventory management system implmentation. |
|
2. |
Order Cycle Time |
Track all ordering capabilities from the time the order is placed til the time it arrives at the odering facility |
Order tracking system within the Inventory managment system implementation |
|
3. |
Budget |
Control the spemding cost of the project implementation |
Actviley reviwe and submit a budget report on a monthly basis |
References
Reference Materials
Backes, J., Bayless, S., Cook, B., Dodge, C., Gacek, A., Hu, A. J., ... & Whaley, B. (2019, July). Reachability analysis for AWS-based networks. In International Conference on Computer-Aided Verification (pp. 231-241). Springer, Cham.
Borkovskaya, V. (2018). Project management risks in the sphere of housing and communal services. In MATEC Web of Conferences (Vol. 251, p. 06025). EDP Sciences
Project Plan Approval
The signatures below indicate that the undersigned:
· Have reviewed the Project Plan.
· Have formally voiced applicable concerns to the PM.
· Concur that the Project Plan accurately represents their expectations and conditions required for the project.
· Are committed to providing the required resources.
· Are unaware of undocumented conditions that prevent the success of this project.
Signed: _________________________________________________________________________
Project Manager Date
Signed: _________________________________________________________________________
Business Owner Date
Itech640Group2PM
P version 3.mpp
S M A R T WAKSS P&LO goal is to Implement an automated inventory management system application that allows suppliers to add, edit, delete and transfer inventory in real - time. Sellers can choose listings, send items to the fulfillment centers and leave products to be processed.. WAKSS goal is to ensure t he supply chain system will have products that are easily accessible with interoperability We will utilize the Gantt chart to assist in the planning and scheduling of the project timeline and ensure the results are visible With success WAKSS will help the health system generate critical data that is necessary to predict the increase or decrease in supply needs with an estimation date of 2/2022.
Avarage hours per month = 168
No vacation during the project
Project activitiesRequired number of resources Required efforts in FTERequired period in monthEstimated resource hoursEstimated costActual costDifference Estimated costActual costDifference Estimated costActual costDifference
Project management 1112
201,600.00
16,800.0016,800.000.0016,800.0016,800.0016,800.0016,800.00
Business blueprint
33150,400.0050,400.0048,000.00
2,400.000.000.00
Design
442134,400.00
0.00
67,200.00
67,200.00
67,200.00
67,200.00
Build
773352,800.00
0.000.000.00
Testing
772235,200.00
0.000.000.00
IT Platform
10.5975,600.00
0.00
8,400.00
8,400.00
8,400.00
8,400.00
Security
10.25625,200.00
0.000.00
4,200.00
4,200.00
System accesses
227235,200.00
0.000.00
33,600.00
33,600.00
Integration
217117,600.00
0.000.00
16,800.00
16,800.00
Migration
334201,600.00
0.000.000.00
Technical go-live
55184,000.00
0.000.000.00
Change Management
227235,200.00
0.000.000.00
Implementation
554336,000.00
0.000.000.00
Handover
42267,200.00
0.000.000.00
Post go-live support
55184,000.00
0.000.000.00
Project closure
220.516,800.00
0.000.000.00
TOTAL 5449.7556.52,452,800.0067,200.0064,800.002,400.0092,400.000.0092,400.00147,000.000.00147,000.00
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