Government Purchase Card Billing Official Questions (Speedy Completion Necesary)

RHCO-A GPC TEST Version Ted 4

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Name: _________________________________________ (Please Print)

Email Address: ______________________________ Agency: ________________________

Department: ________________________________ Phone: _________________________

RHCO-A Class Date: ___________________________ Exam Date: _____________________

Instructions: A) Complete Statement(s) of Training Understanding which correspond to the training you attended.

B) Please scan back tests and SOU to instructor NLT 5 business days after class completion.

C) Choose the most correct answer for each question. Use RHCO-A GPC Training slides; DA GPC Operating Procedures and/or Web search to answer this exam. You must correctly answer 80% of the questions in order to receive your GPC training certification. Good luck!

Test Version

hich of the following Government Purchase Card (GPC)? _____

Computer equipment from CHESS Furniture from Federal Prison Industries (FPI/UNICOR) Court Costs A repair service less than $2,500

There is no requirement to maintain a purchase log. _______ True False

What is the policy regarding purchase card misuse and personal accountability for GPC abuse? ______

Government accepts all liability for purchase card misuse. Government expects full accountability from US Bank. Improper, fraudulent, abusive, or negligent use of a GPC is prohibited and appropriate corrective or disciplinary action will be taken. Government defers to the individual policies of each activity.

If your card is lost or stolen, you should first contact ______. Your Commander Your Supervisor The Issuing Bank Resource Management

RHCO-A GPC TEST Version Ted 4

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5) mission critical requirement is a prudent and efficient practice permissible by law and regulation.______ a. True b. False

6) Monthly requirements under the micro-purchase threshold that are known to recur throughout the year that in total will exceed the micro-purchase threshold are authorized. ______ a. True b. False

7) Attempts to resolve a disputed item are made by the Cardholder with the vendor directly. If the dispute cannot be resolved between the Cardholder and vendor, whose responsibility is it to submit t ______ a. Resource Manager b. A/OPC c. Vendor d. Cardholder or Billing Official

8) A Split Purchase can be defined as using any purchase combination that exceeds the CH single purchase limit or the micro-purchase threshold in order to satisfy one department requirement. That is, through multiple purchases made to the same vendor, multiple purchases of same item made at different vendors, by multiple Cardholders purchasing the same item from same or different vendors on the same or consecutive days within the same department. ______ a. True b. False

9) All purchases must be mission essential. ______ a. True b. False

10) If the cardholder source is fair and reasonable, the cardholder should ______ a. b. Reject the request back to the customer as unauthorized c. Conduct market research to determine if the price is excessive d. Conduct market research to find other sources with possibly better pricing e. Both d and c

11) When a Cardholder suspects they are making a purchase that may require placement on the property book, who must they coordinate with? ______ a. The A/OPC b. The Billing Official c. The Property Book Office/Officer d.

12) The Billing Official has ____ business days to certify after close of the Billing Cycle. a. 2 b. 3 c. 5

RHCO-A GPC TEST Version Ted 4

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A . ______ True False

Improper GPC usage can result in? ______ Cancellation Disciplinary Action Financial Liability All of the Above

In Access Online, Billing when the Cardholder is not available to match transactions and approve their statement at cycle end. ______

True False

The cardholder cycle limit is based on? ______ Historical purchasing Anticipated purchasing

requested on the application form Both a and b

You may never seek advice about your authority to make a purchase from anyone other than your assigned A/OPC. ______

True False

GSA Advantage supports, but does not take precedence over, UNICOR and Ability One? ______ True False

In regard to GPC purchases, receipt must be signed for by ____. The cardholder The Billing Official A third party. None of the above

What is the micro-purchase threshold for services exempt from Service Contract Labor Standards? ______

$2,000 $2,500 $10,000 All of the above

The Defense Document Services (AKA DLA Printing) is a mandatory source for document production (printing) requirements. ______

True False

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22) Accounts can be suspended for. _____ a. Overdue Training b. Late Certification c. Failure to maintain both a Primary and Alternate Billing Official d. All of the above

23) The DoD Charge Card Guidebook, The Army GPC Operating Procedures and the HCAA GPC Operating Procedures all have guidance on the purchase of training registration. Which policy must be followed? ______ a. The DoD Charge Card Guidebook b. The Army GPC Operating Procedures c. The HCAA GPC Operating Procedures d. All of the above

24) There is a separate Training and Education Card that is dedicated for the purchase of training and education only. ______ a. True b. False

25) When given a purchase request that you cannot determine is authorized for purchase, what should you do? ______

a. Make the purchase b. Reject it back to the customer c. Seek advice from the A/OPC, Ethics Attorney, Resource Manager d. None of the above

26) In regard to Merchant Category Codes (MCC), cards receive ______ a. An unlimited authorization b. A limited authorization c. A hybrid of safe and high risk authority d. Are not assigned to GPCs

27) Use of third party payment processors are never authorized under any circumstances ______ a. True b. False

BONUS QUESTION: (worth 4 pts.)

28) Purchases flagged for review by Insights on Demand must be reviewed by ______ a. The Cardholder b. The Resource Manager c. The Billing Official d.

Are you pplying to be a Billing Official (BO) ___, Alternate BO ___ or CH ___?