Assign

Allmond Dureus B. Harvey L. Harvey R. Harvey Ledbetter McKinney Newton M. Perry W. Perry Westbrook Wilkerson Yon

Event Course

Administrator

Industry Research Assistant

Training Coordinator

Director of Administration

Director of Learning

Quality Control Coordinator

Program Manager

Community Partner Liaison

Chief of Staff

Director of Course

Development

Lead Facilitator

Lead Facilitator

IT Program Manager

Ongoing

Establish unique Cohort URLs X

Weekly Update to BPR X X

Bi-weekly Team prep meetings X X X X X X X X X X X X

Create email templates X X

Send email updates to participants X X X

Manage coding and design issues X

Community Partner Recruiting X X X X

Community Partner Follow-up X Plan community partner information sessions X X

Pre-Series

Confirm dates with BPR X X X

Meet and great session X X X X X X X X X X X X

Send calendar invites to each facilitator X X

Develop feedback survey X X

Recruit facilitator participation X X

Recruit LCA participation X X

Maintain Facilitator/LCA Contacts

Send facilitator guidelines X X

Send LCA guidelines X X

Send calendar invites to LCAs X Confirm Bios, Headshots, etc for Facilitators and LCAs

X

LMS framework set-up X X X

Pre-course content loaded on LMS

Facilitator material review X X

Faciliator material folllow-up X

Upload facilitator materials X

Load faciltator materials on LMS X

Test LMS flow X X X X X

Facilitator orientation X X X X

LCA orientation X X X X

Upload participant information X

Participant orientation session X X X X X

Community partner webinar X X X X

Update LMS information X X

Series Execution

Create daily run-of-show

Run-of-show rehearsal

Review slides for each workshop X

Display and advance slides X

Edit Workshop Videos X

Upload Videos to LMS X X

Create breakout rooms by LCA X

Monitor support line, Week 1 X

Verify Friday breakouts

Start and monitor Friday breakouts

Graduation session X X X X X X X X X X X X X

Post-Series

Upload Workshop slide decks X

Feedback survey review X X X

Conduct after-action review X

Team Gathering/Celebration plan X X X