Research - 9 Discussion

GOVERNMENT OF THE DISTRICT OF COLUMBIA

Executive Office of Mayor Muriel Bowser

Safer, Stronger DC

Office of Neighborhood Safety and Engagement

SPECIAL CONDITIONS: GEER FY 2022 • Grantee is responsible for prevention and intervention services at Paul Public Charter School as outlined

in the Statement of Work and the grantee’s proposal. Services include Safe Passage, community

canvassing, weekly virtual and in-person groups, a monthly log of community contacts and stakeholders,

a peacemaking retreat, staff development and youth incentives.

• Grantee agrees to assign at least 2 staff members for Safe Passage twice daily to ensure student safety in

the community during arrival and dismissal from school.

• Grantee agrees that Safe Passage staff must arrive no later than 30 minutes before school and remain on

Safe Passage routes at least 1 hour after school has started. For dismissal, Safe Passage staff must arrive

no later than 30 minutes before dismissal and remain on Safe Passage routes at least 1 hour after dismissal

time. Staff must document their canvassing start and end time twice daily with OLA staff.

• Grantee must create a canvassing map that outlines the assigned school, canvassing route, neighborhood

hot spots, safety zones and metro station in accordance with the legend and sample map provided by

ONSE. This map shall be submitted as an attachment in weekly and monthly reports.

• Grantee agrees to facilitate weekly virtual or in-person groups once a week for a minimum of 90 minutes

for each after school group session. Student attendance must be documented for each session. Attendance

shall be submitted as an attachment to the monthly report.

• Grantee must develop a log of community contacts and stakeholders that can support prevention and

intervention methods. This log must include the contact or stakeholder name, type of contact, main

contact, date of initial contact, phone number, email, and notes. This log shall be submitted as an

attachment to the monthly report.

• Grantee must coordinate and host at least one youth peacemaking retreat. Student attendance must be

documented at the youth retreat. Attendance shall be submitted as an attachment to the monthly report.

• Grantee agrees to coordinate at least 2 professional development trainings to support their staff’s ability

to implement prevention and intervention efforts. Staff professional development trainings must be

documented and shared in the weekly and monthly reports.1

SPECIAL CONDITIONS PAGE 1 ____________

INITIAL HERE

GOVERNMENT OF THE DISTRICT OF COLUMBIA

Executive Office of Mayor Muriel Bowser

Safer, Stronger DC

Office of Neighborhood Safety and Engagement

• Grantee must establish and maintain a system for providing youth incentives for group session attendance, improved behavior and completing curriculum.

• Grantee agrees to complete and submit all weekly and monthly reports on time.

• Grantee agrees to participate in all post-award orientation meetings, technical assistance sessions, and

training as required by the Stronger, Safer DC Office of Neighborhood Safety and Engagement (ONSE).2

• Grantee agrees that all consultants/contractors must attend any meetings and/or training required by

ONSE.

• Grantee shall develop a data metric system that will show measurable goals throughout the grant period.

Documentation shall be reflected in weekly reports and submitted to the Deputy Director/Program

Manager as part of the monthly report.

• Grantee agrees to participate fully in the performance management and evaluation initiatives administered

by ONSE during the period of this Grant Agreement. Grantee understands that evaluation may consist of

a review of administrative structure, financial expenditures as well as programmatic services that are both

funded and unfunded.

• Grantee understands that failure to deliver timely reports or participate fully in the evaluation process will

result in a delay in reimbursement funding and may lead to a reduction in funding or debarment of future

funds.

• Grantee shall submit a spend-down plan for each contractor within fifteen (15) business days of the signed

grant award. Failure to comply with the submission request within fifteen (15) days may result in

suspension, delay and/or denial of relevant reimbursement.

• Grantee shall submit a final program narrative to match the budget narrative within fifteen (15) business

days of the signed grant award. Failure to comply with the submission request within fifteen (15) days

may result in suspension, delay and/or denial of relevant reimbursement.

• Grantee shall submit a spreadsheet to identify contractors/consultants names, specified communities, and

hours per week for each community within fifteen (15) business days of the signed grant award. Failure

to comply with the submission request within fifteen (15) days may result in suspension, delay and/or

denial of relevant reimbursement.

SPECIAL CONDITIONS PAGE 2 ____________

INITIAL HERE

GOVERNMENT OF THE DISTRICT OF COLUMBIA

Executive Office of Mayor Muriel Bowser

Safer, Stronger DC

Office of Neighborhood Safety and Engagement

• Grantee shall work in collaboration with all awarded GEER grantees identified for this project. Weekly

team meetings and/or conference calls must take place and be documented. A representative from each

contractor shall participate in team weekly meetings/conference calls. The ONSE Program Manager

and/or designee will participate in the weekly team meetings.3

• Grantee shall work with the ONSE Deputy Director/Program Manager and/or Designee to strategize,

develop and implement trauma-focused programs/projects for their identified communities. All trauma-

informed care programming will be reviewed by the ONSE Deputy Director/Program Manager and/or

Designee to determine the efficacy of the models. The ONSE Deputy Director/Program Manager and/or

Designee will facilitate community projects in conjunction with the grantee.

• Grantee shall be required to submit documentation to the ONSE Deputy Director/Program Manager to

upload data in ZoomGrants, Efforts To Outcome (ETO), or Performance Measurement Tool (PMT)

online, as required by OSSE.

• Grantee shall upload all program and financial documentation into the PASS System.

• Grantee agrees to submit budget modification or personnel GANs to the ONSE Grants Management

Specialist for submission in a timely fashion (see grant agreement for specific terms).

• Grantee agrees to submit all memorandum of understanding with contractors prior to the 1st quarter

drawdown, if applicable.

• Grantee is required to complete and submit the EEOP Certification Form developed by OCR, which may

be found at http://www.ojp.usdoj.gov/about/ocr/pdfs/cert.pdf, if applicable.

• Grantee is required to notify ONSE Program Manager within 48 hours of employee or beneficiary formal

complaints of discrimination against their organization.

• Grantee is required to post and display the District of Columbia Equal Employment Opportunity poster in

a conspicuous area accessible to employees. This information is available at

http://www.ohr.washingtondc.gov/ohr/cwp/view,a,3,q,558960,ohrNav,%7C30953%7C.asp.4

• Grantee is responsible for notifying ONSE Grants Management Specialist in writing, that either all the

grant funds will not be utilized per the grant award and grant agreement or the project will be terminated

SPECIAL CONDITIONS PAGE 3 ____________

INITIAL HERE

GOVERNMENT OF THE DISTRICT OF COLUMBIA

Executive Office of Mayor Muriel Bowser

Safer, Stronger DC

Office of Neighborhood Safety and Engagement

at an earlier date than indicated on the grant award and grant agreement. If the project has not commenced

within 60 days of the starting date or if Project Personnel has not been hired within 30 days of the project

start date, explanation of the steps taken to initiate the project, the reason for delay, and the expected

commencement date must be indicated on the Notification of Project Commencement Form.

• All personnel funded in whole or in part under this Grant must be identified by name. In addition, accurate

time and attendance records must be kept for all personnel hired and employed under this project. A listing

of all employed under this project must be submitted within 30 days of signing the grant agreement Failure

to provide this information may result in the suspension of funds.

• Grantee understands that their risk level determines requirements related to the submission of financial

invoice/reimbursement requests. Grantees designated as high risk or medium risk must submit all backup

documentation for expenditures requested in each quarter. This information shall be uploaded into

ZoomGrants. Grantees designated as low risk do not need to submit all backup documentation for

expenditures in each quarter, but low-risk grantees must still maintain this documentation, as the grant

manager will request at least once annually to see backup documentation for selected expenditures as part

of a desk audit/review for compliance monitoring purposes.

• Grantee shall make notification of this grant agreement to all consultants/contractors to clearly

communicate the terms and conditions by which all parties will adhere to.

Failure to comply with Special Conditions shall be viewed as a failure to comply with the Conditions of the Grant

Award and may result in suspension of funds or termination of the grant agreement.

___________________________________________________________________________________

Signature of Authorized Official Date

___________________________________________________________________________________ Printed Name and Title of Authorized Official from Grantee Organization