Formal Report /Example

FORMAL REPORT ASSIGNMENT

ENGLISH 3309-Brister

Assignment: 8-10 page,

single-spaced,

researched,

documented,

book-formatted

formal report

with graphics

(the page requirement excludes front and back matter)

Due Date: Sunday, April 19, 2020, 11:30 p.m.

Weight: 20% of course grade

YOUR FORMAL REPORT WILL BE either a RECOMMENDATION (problem / solution) or a FEASIBILITY REPORT (problem / compares several solutions or options/ recommends one

TO A PERSON(S) YOU ACTUALLY KNOW AND CAN INTERVIEW.

Caution: DO NOT USE REPORT TEMPLATES you may have available on other programs or computers. Use the structures that I give you.

Although I will be grading an electronic format of your report, it should be prepared primarily as though it will be submitted in print form. Printed reports are usually book-formatted and bound. You cannot bind your report, but you can book-format it. You will have instruction on this.

In addition to not binding the report, another exception to preparing your report for printed format is that the graphics will be compressed for web presentation to reduce the size of the report file.

ANCILLARY REQUIRED DOCUMENTS:

1. Process work related to formal report

a. a formal email with a focused report topic for approval (10 pts.)

b. a Gantt chart graphic (10 pts.),

c. an outline for the report (10 pts.)

d. a first draft of the report (10 pts.),

e. book-formatted report draft, part I (10 pts.)

f. conference draft (part II of book-formatted draft) (10 pts.),

g. a phone conference (10 pts), and

h. a letter of transmittal (10 pts).

2. Memo Proposal (15% course grade) requesting official permission to use your formal report (written to an outside audience) to satisfy course requirements.

Audience: Instructor—L. Brister

Goal: Convince me that the report will have sufficient professional quality for the assignment and course, as well as the audience.

3. PowerPoint Presentation on Report (15% course grade) This will demonstrate course learning about all aspects of technical writing (audience, structure, layout, formatting, content, word choice, etc.)

REPORT STRUCTURE

Front matter (numbered with lower case Roman numerals—i, ii, iii, iv, etc.)

· Title page

· Table of contents (page ii)

· List of illustrations, tables, figures

(separate page, continue lower case Roman numerals)

· Executive Summary

Body (numbered with Arabic numbers-1, 2, 3, etc.)

· 8-10 single-spaced pages, formatted for binding

· Graphics (identified, titled, documented, referenced in text & compressed for web presentation)

· Parenthetical documentation of material

· Structured, sectioned and developed according to report type

Back Matter (continue numbering from body)

· Endnotes (used for additional information, not documentation; you should have parenthetical documentation within the report and a Works Cited or References list at the end of the report)

· References (APA style), Works Cited (MLA style)

· Appendices (include only if needed for your report)

· Glossary (include only if it’s needed for the primary reader, not me)

· Index (you will have instruction for this)

· Notes page (blank page except for title)

DO NOT WORRY; YOU CAN DO THIS. JUST STAY UP-TO-DATE.