English

Running Head: CERTIFIED ELECTRONIC RECORD SYSTEM 1

CERTIFIED ELECTRONIC RECORD SYSTEM 2

CERTIFIED ELECTRONIC RECORD SYSTEM

Prepared For

Medical Clinic of California

Prepared by:

Busayo

Talia Gamble

Daniel Agbeniyi

Date of Submission

INTRODUCTION

A certified electronic health record system can be described as the way or rather a method of synthesizing ideas to improve patients' outcomes through technology in a standardized manner. This system is a vital one to the health providers as it helps in reducing the cost incurred during the implementation of the electronic health record (EHR)

This system will help Uptown Medical Clinic since we are strategically located in a small town that receives so many patients.

Benefits of EHR

The system plays a vital role in storing information and records of different patients that visit us daily (Seol K et al. 2018). This will significantly help the facility in retrieving or instead of finding and updating various medical records. We shall be able to identify the patients visiting the facility for the first time and those who have been visiting regularly.

Accessibility of records will be more comfortable than the paper records, which seemed to bring so many problems, especially when needed by other medical facilities and professionals who may want the records.

Another great importance of the system is it helps in saving time. Since the retrieval of records is fast compared to the older ways, one had to use more time to convert the paper works to electronic (Seol K et al. 2017). This processing time consuming and tiresome.

When it comes to diagnosing patients, it has played a very vital role in that patients can now be adequately diagnosed since the records can be read as they were stored electronically. There were many misdiagnosed procedures, especially when one could not read handwriting written by other medical providers of the facility. This issue generally led to wrong medicinal prescriptions as well as treatment.

Lastly, the new system creates a conducive environment in the medical facility. This is because few paper records tend to pile up in offices.

Challenges facing the EHR

The system has so many advantages as well as challenges that need to be taken care of. Some of the challenges facing the Electronic Health Record System are;

It faces excellent resistance from the staff. Many medical practitioners doubt the efficiency of records stored electronically.

It is also time-consuming in that it requires a lot of training for the staff members. This means that medical experts will have spare an extra minute to go through this training. This will bring a huge burden to the staff as well as the management.

Privacy is another issue that raises the alarm when implementing this new method. In the case of natural disasters or cybercrime events, it may lead to data loss or leakage, keeping in mind that health records should be held so private(Martinez et al. 2018). It will bring a massive burden in keeping when dealing with a case where information has been leaked.

Lastly, it is costly because it requires trained personnel to take the records, buying of facilities such as computers that will store the information and above all paying salaries to those whose work will be to handling and protecting this information which has been recorded.

Projections

We project that the medical facility needs to employ several IT experts whose work will transfer the paper records to the electronic system. There is also a need to set some funds for buying all electronic devices used for this purpose.

Setting aside a fair amount of cash since the system is costly to maintain and the upgrade to prevent data loss through the events of cybercrimes or loss when updating the system. Above all, paper works will have been sorted; thus, the medical facility will have a smooth operation when handling the patients, especially when diagnosing or prescribing medicine.

Policy and Legal Issues

We should ensure that the system abides by the rules and regulations set aside by the federal government (Jasper M et al. 2017). The system should meet the requirements and ensure that the features used are appropriate; that is, the relevant people have captured data.

Cost

Though it may seem costly, the medical facility should ensure that it has raised enough funds to implement this new record keeping system as it will be of great benefit to the patients, staff, and the management.

Implementing the New System

This one of the most significant challenges that the system encounters but several ways or steps are critical during the implementation process; the first is that we came up with the team that will deal with the implementation process. The team must ensure that all policy, legal issues, and medical ethics and standards have been met.

The second most important thing is to ensure that the IT experts have a software where all the details will be recorded. The software must be safe and should ensure that the details stored in there are always protected.

It ensures that the patient rooms' layout is set with all required to capture their information. Transferring of data should be done by experts to avoid loss. This is also an essential step during the implementation process.

The creation of workflows should be made possible where everything runs smoothly without interference from internal or external sources in the facility. The last step is to ensure a backup system so that when the EHR is down or instead fails, the operation does not stop.

Conclusion

It is advisable that Uptown Medical Clinic adopt this new system since it is evident is of great help in ensuring that the facility runs all its activities smoothly by saving time, proper diagnosing, and giving a medical prescription.

REFERENCES

Blijleven, V., Koelemeijer, K., Wetzels, M., & Jaspers, M. (2017). Workarounds emerging from electronic health record system usage: Consequences for patient safety, effectiveness of care, and efficiency of care. JMIR human factors, 4(4), e27.

Seol, K., Kim, Y. G., Lee, E., Seo, Y. D., & Baik, D. K. (2018). Privacy-preserving attribute-based access control model for XML-based electronic health record system. IEEE Access, 6, 9114-9128.

Simpao, A. F., Ahumada, L. M., Martinez, B. L., Cardenas, A. M., Metjian, T. A., Sullivan, K. V., ... & Gerber, J. S. (2018). Design and implementation of a visual analytics electronic antibiogram within an electronic health record system at a tertiary pediatric hospital. Applied clinical informatics, 9(1), 37.

Sidek, Y. H., & Martins, J. T. (2017). Perceived critical success factors of electronic health record system implementation in a dental clinic context: an organisational management perspective. International Journal of Medical Informatics, 107, 88-100.