Business Finance - Accounting Exercise two Assignment

FORM 83

Adams County Library Data Sheet

1. At the time of the merger, the Adams County Library system had total holdings of 1,652,000 volumes. In FY1, 18,000 additional volumes were acquired. It is anticipated that 21,500 volumes will be acquired in FY2.

2. In addition to cataloging all new volumes, the library system has met and expects to continue to meet its goal of recataloging 10 percent of its holdings each year to convert to the Library of Congress system.

3. The combined circulation figures (in volumes) for all branches of the system are as follows: FY1, 752,000; FY2, 776,000 (anticipated).

4. In FY1, 421,000 patrons used the library system (including repeat visits). It is expected that 423,400 visits wiII be recorded in FY2.

5. In FY1, the reference departments of all library branches answered 67,800 patron questions. It is expected that the reference departments will handle 71,500 questions in FY2.

6. Twenty-four special after-school programs were conducted by the system in FY1 attended by 1,200 elementary and secondary school pupils. The same figures are expected for FY2. In addition, the Great Books discussions for adults over a 10-week period in FY1, with a total participation of 127; this program will be discontinued for FY2. A foreign film series attracted 4,500 viewers in FY1; approximately 6,000 are expected in FY2.

7. Total staff levels in the library system have remained constant since the merger, with no changes in the distribution of job classification (that is, you can assume that the figures from Form 83 are still accurate).

8. A recent time study of library employees indicated that branch librarians spend 35 percent of their time on general administration, 25 percent on reference, 20 percent on special programs, 15 percent on acquisi­tions, and 5 percent on circulation. Assistant librarians devote 30 percent of their time to cataloging, 25 percent to reference, 25 percent to circulation, and 20 percent to special programs. The director of county libraries devotes all his or her time to general administration, as do his or her secretaries and administrative assistant. Pages and circulation clerks spend 100 percent of their time on circulation, reference librarians spend 100 percent of their time on reference.

9. It may be assumed that maintenance, supply, and utility costs are borne equally by all library activities in proportion to their share of staff costs (as measured by salaries).