Final project - need to re-do it.
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FinalProjectPartA-B.pptxProject
Part A: Scope Statement
Background
This project has parameters as defined in project description
Project scope: A movie
Project budget: $500,000
Project schedule: Approximately 90 days
Project quality: Project team will evaluate factors affecting quality
Project parameters include project scope, project schedule, quality, and budget. Concerning project scope, this will be a fictional movie that tries to detail how some of the people get to rise above the ladder and gain so much riches. The movie is about Leonardo DiCaprio who is a poor man trying to work and see if he can make both ends meet. He works in an office where is he is paid less but has got no option but to keep working (Scorsese, 2013). The project is expected to take approximately 90 days and cost around $500,000. Various factors such as harsh climatic conditions and conflict among stakeholders will be addressed to ensure that the project team deliver a high quality project.
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Project Objective
This project has three major goals including:
To ensure that the deliveries met business goals.
To ensure that the project is profitable
To ensure that the project is accomplished at the right time and meet customers demands.
Project objectives describe desired outcomes or tangible items of a given project. They are specific and measurable, and must meet time requirements as well as budgetary allocations (Schwalbe, 2016). The main goal of this project is to ensure that the deliveries put in place such as the time and the cost and how well they have met business goals. Just as any other, this project is conducted with a business aim to make profit. The other business goal in this case is to ensure that the project is accomplished at the right time and able to meet the demands of the customers.
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Business Case
The project is expected to have good return on investment
The global movie industry has had healthy performance
The US movie industry had a revenue of $40 billion in 2019
The project involves famous superstar such as DiCaprio
This section focuses on a cost and benefits options to provide a rationale for the project. While the project is expected to cost $500,000, it is worth pursuing from a return on investment perspective. This decision is based on the movie industry’s significant growth over the past 5 years. According to Statista (2020), the global movie industry showed healthy performance and projections for the future prior to 2020. The worldwide box office revenue in 2019 amounted to more than $40 billion. Although the movie industry is very competitive, the inclusion of world renowned superstars such as Leonardo DiCaprio will boost the number of viewers or audience. Most importantly, the project is expected to take a short time frame of only 3 months.
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Project Deliverables and Cost
| Deliverable | Cost Estimate |
| Pre-production | $50,000 |
| Production | $200,000 |
| Editing | $50,000 |
| DVD extras creation audio commentary | $100,000 |
| Excusive scenes | $50,000 |
| Post-edit | $50,000 |
This project will undergo six phases of: pre-production, production, editing, creation of DVD extras and audio commentary, exclusive scenes, and post editing. The pre-production phase would involve planning activities and is estimated to cost $50,000. Ghiassi, Leo, and Moon (2015) indicate that production is the most expensive phase as it involves salaries of crew members and directors, as well as costs for scenes. This process is estimated to cost $200,000. Editing phase is expected to cost $50,000. DVD extra and audio commentary will cost $100,000. Exclusive scenes and post editing phases will cost $50,000 each. The cost for the project whole is estimated to be around $500000 since it will not be a more complicated project. In film production, the major sources of costs are the equipment used for production crew members (Mirza, Pourzolfaghar & Shahnazari, 2013). The service, in this case, is to entertain the people and also an educative movie.
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Phases & Milestones
| Phase | Date of Finish Milestone |
| Pre-production | 14 days |
| Production | 40 days |
| Editing | 7days |
| DVD extras creation audio commentary | 14 days |
| Excusive scenes | 5 days |
| Post-edit | 7 Days |
The project is expected to take approximately 3 months to be completed. It will require about two weeks to do the pre-production phase. The production phase is expected to take about 40 days because of the many activities involved. Editing phase will take 7 days while preparation of DVD extras and audio commentary will take 14 days. The exclusive scenes and post editing will take 5 days and 7 days, respectively. The project manager will be in charge of all operations taking place in the projects and will ensure that the timeframe pout in place is followed. I arrived at the estimation due to the fact that the project will be set in different locations. It will also incorporate a larger crew in that they will be allowed to participate after some time.
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Limitations & Exclusions
This project does not address:
Project schedule management
Project quality management
Project human resource management
While this project discusses project schedule, project quality, and project human resource requirements, it does not focus on project schedule management, project quality management, and human resource management of project management. In essence, the project does not focus on establishing the policies, documentations, as well as procedures for planning, developing as well as executing the project schedule. In addition, it does not focus on establishing the policies, documentations, as well as procedures for planning, developing as well as executing the project quality. Lastly, focus on establishing the policies, documentations, as well as procedures for planning and managing human resources
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Assumptions
It is assumed that:
Project owners will provide necessary resources for the project
Project members and crews will have the required knowledge
Project members and crews will collaborate with one another
Suppliers will deliver equipment in time
Equipment will be in good condition
The Project Management Institute (2017) define project assumptions as any project factor that does not require empirical proof to ascertain its reality or certainty. Just like other projects, the success of this project is based on five assumptions. First, it assumed that project owners will provide necessary resources for the project. It is assumed that all project members and crews will have the required knowledge and experience for project delivery. Thirdly, it is expected that all project members and crew members will collaborate with one another. The other assumption is that supplier will deliver equipment at the right time. Finally, it is assumed that all equipments will be in good condition.
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Project Staffing
| Resource | How Recruited | Training |
| Film producer | Referrals | 1 week |
| Film director | Referrals | 1 Week |
| Screenwriter | Referrals | 1 Week |
| Production designer | Referrals | 1 Week |
| Costume designer | Referrals | 1 Week |
| Art director | Referrals | 1 Week |
| Cinematographer | Referrals | 1 Week |
| Actors | Advertisements in print media | 3 Weeks |
| Editors | Referral | 1 Week |
Experienced and competent staff are necessary for successful completion of this project. In particular, there will be a film producer, a film director, a screen writer, a production designer, and a costume designer. In addition, there will be an art director, a cinematographer, actors, and an editor. The film producer will be the leader and responsible for film production from the start to the end. The screenwriter will logical and sequential transition of events. The director will oversee the shooting as well as assembly of the film. The production designer will translate scripts into visual format. The art director will oversee the movie’s setting while the costume director will convey information about the movie’s time period as well as the characters wearing them. The cinematographer will capture the script on film while an editor will organize individual shots into a continuous format. Actors will portray characters in the movie
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Stakeholders & Communications
| Who are Stakeholders | What Information do they need | When do they need it | How will it be produced |
| Audience | Entertaining and educative story | whenever they are watching the movie | Recruit qualified crew and production team |
| Project manager | Effective delivery of project outcomes | During movie production | Recruit competent crew |
| Government | Production of ethical content | At the start, during, and after movie production | Recruit competent staff |
| Project owners | The project meets owners needs | During and after movie production | Frequent communication with project manager |
In any project, there are internal and external stakeholders. Internal stakeholders include organizational owners, project managers, internal customers, and executive management. External stakeholders, on the other hand, include external customers, government, and suppliers (Watt, 2014). In this project, the internal stakeholders include project owners and project managers. The project owners will provide necessary resources to ensure successful completion of project deliverables. In return, the project manager will frequently update them about the project’s progress. Project managers will also ensure successful performance of project deliverables from the beginning to the end. The audience and government expect educative and entertaining content. The government also expects contents that promote moral behavior among viewers.
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Project Procurement
| Equipment, Materials, Services | How acquired |
| Camera light | Bought from reputable retailers |
| Light reflector | Bought from reputable retailers |
| Lenses | Bought from reputable retailers |
| Three point lighting | Bought from reputable retailers |
| Headphones | Bought from reputable retailers |
| Batteries | Bought from reputable retailers |
Procurement is the process of acquiring goods and services. Hence, project procurement concerns with activities aimed at obtaining all materials and services needed for a particular project. The project procurement function is always divided into four major functions-planning, selection, administration, as well as closing (PMI, 2017). The cost of the project whole is estimated around $5000000 since it will not be a more complicated project. The cost will be used in getting various equipment's such as: camera light, light reflector, lenses, three-point lighting, headphones, and extra batteries. The rest of the money will be used to hire staff and other equipment as well as the location where the movie will be showing.
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Project Quality
| Quality Issue | How will you address it |
| Conflict among stakeholders | Application of conflict management approaches |
| Harsh climatic condition | Postpone production to a favorable day |
| Project manager’s ignorance | Ensure the manager complies with quality requirements |
| Aggressive competition during recruitment | Audit, check, and inspect candidates to enhance project quality |
| Harsh socio-economic condition | Minimize project costs while assuring quality |
The Project Management Body of Knowledge (2017) defines project quality as processes and activities that affect quality policies, objectives, as well as responsibilities so that a given project can satisfy its goals and objectives . The major quality concerns in this project include: conflict among project stakeholders such as film director and film producer, harsh climatic conditions that may affect movie production, and project manager’s ignorance as well as lack of knowledge. Other major quality concerns are aggressive competition during crew recruitment process and hash socio-economic condition. Various activities including verification of quality control compliance and quality assurance will help address the aforementioned quality concern issues.
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Project Risks
| Risk | IxP=WV | Risk Response |
| Scope risk | Having concrete project goals | |
| Cost risk | Eliminate non-essential tasks | |
| Time risk | Evaluate project schedule on weekly basis | |
| Resources risks | Project owners to provide necessary resources |
Project risks happen when unexpected events hit project deliverables, putting the project deadline at risk (Abdul-Rahman, Mohd-Rahim & Chen, 2012). The major risks worth considering for this project are scope risk, cost risks, time risks, and resources risks. Scope risks may arise due to roles that endanger project objectives, timeline, and/or deliverables. This can be avoided by having concrete goals as well as task dates for each task. Cost risks may arise if the project team fails to stay within the project budget. Project team must stay within budget by removing non-essential tasks. Time risk may occur due to poor project schedule while project risk may happen if the project owners fail to provide enough resources for successful project delivery. The project team must allocate enough time for each task to avoid time risks and evaluate project schedule on weekly basis. The project owners must provide necessary resources for successful project completion.
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Success Criteria
The Project will be considered successful if:
Project milestones are met within the required time
Quality reviews show that milestones have met established standards
Stakeholders’ approve project deliverable
Actual costs do not exceed budgeted costs
The project manager will evaluate project success
An evaluation of four measures will help in determining if the project is a success or not. The four measures are project schedule, project cost, project quality, and shareholder satisfaction. With regards to project schedule, the project will be considered successful if project milestones are met within the required timeline. Concerning quality, the project will be considered successful if quality reviews indicate that milestones and deliverables have met the standards put in place in the project plan. Stakeholders’ perspectives are essential in project management. Hence, the project will be considered successful if stakeholders approve deliverables and milestones. Concerning cost, it is important to determine the project’s financial performance. The project will be considered successful if the actual costs do not exceed budgeted costs. The project manager will determine whether the project is successful or not.
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References
Abdul-Rahman, H., Mohd-Rahim, F. A., & Chen, W. (2012). Reducing failures in software development projects: effectiveness of risk mitigation strategies. Journal of Risk Research, 15(4), 417-433.
Ghiassi, M., Lio, D., & Moon, B. (2015). Pre-production forecasting of movie revenues with a dynamic artificial neural network. Expert Systems with Applications, 42(6), 3176-3193.
Mirza, M. N., Pourzolfaghar, Z., & Shahnazari, M. (2013). Significance of scope in project
success. Procedia Technology, 9(1).
Project Management Institute. (2017). A guide to the Project Management Body of Knowledge (PMBOK ® Guide) (6th ed.). Newtown Square, PA: Project Management Institute, Inc
Schwalbe, K. (2016). Information technology project management (8th ed.). Boston, MA: Cengage Learning
Scorsese, M. (Director). (2013). The wolf of Wall Street [Film]. Netflix
Statista. (2020). Film industry-statistics & facts. Retrieved from https://www.statista.com/topics/964/film/
Watts, A. (2014). Project management. Victoria, B.C.: BC campus. Retrieved from https://opentextbc.ca/projectmanagement
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