Sap Accounting

4. Account Group: Reconciliation Accounts

5. Short Text: AR Recon_ _ _

6. G/L Acct Long Text: Accounts Receivable Reconciliation _ _ _

Control Data TAB:

7. Account currency: United States Dollar Value: ______________

8. Recon. Acct for Acct Type: Customers

Create/bank/interest TAB:

9. Field status group: Reconciliation Accounts Value: ______________

· (SAVE)

Continued on next page

To process billing we will need Profit & Loss Statement accounts for Sales Revenue and Sales Discounts.

Go back to the Type/Description tab and enter the following information:

10. G/L Account: 60000_ _ _

11. Company Code: C_ _ _

· (CREATE)

Type/Description TAB

13. Account Group: Profit and loss accounts

14. Short Text Sales Revenue_ _ _

15. G/L Acct Long Text: Sales Revenue_ _ _

Control Data TAB

16. Account currency: United States Dollar Value: ______________

17. Posting without tax allowed: Posting without tax allowed

18. Sort key: Posting date Value: ______________

Create/bank/interest TAB

20. Field status group: Revenue Accounts Value: ______________

21. Post automatically only: Post automatically only

· (SAVE)

· Go back to the Type/Description tab

22. G/L Account: 61000_ _ _

23. Company Code: C_ _ _

· (CREATE)

Type/Description TAB

24. G/L Account Type: Primary Costs or Revenue

25. Account Group: Profit and loss accounts

26. Short Text Sales Discount_ _ _

27. G/L Acct Long Text: Sales Discount_ _ _

Continued on next page

Control Data TAB

28. Account currency: United States Dollar Value: ______________

29. Posting without tax allowed: Posting without tax allowed

30. Sort key: Posting date Value: ______________

Create/bank/interest TAB

32. Field status group: Revenue Accounts Value: ______________

33. Post automatically only: Post automatically only

· (SAVE)

Exercise SD02: Create Customer

We have already created a vendor business partner in MM. Here in SD we will create customer business partners.

Logistics  Advanced Planning  Master Data  Resource  Processor  Maintain Business Partner

The table below shows three customers – you will create a master record for each. Perform this ENTIRE exercise (all 35 steps) for EACH customer, ONE at a time.

We will create the following customers:

· Old Tyme Furniture HQ_ _ _ Sarasota, FL Dist.Ch: Direct

· Sunny Porch Pastimes_ _ _ Sunnyland, AZ Dist.Ch: Direct

· Stephanie’s Designs_ _ _ Conroe, TX Dist.Ch: Wholesale

· Select

1. Grouping: SHSU BP Number Grouping

2. Create in BP role: Business Partner (Gen.)

· (ENTER)

Address Tab:

3. Name: Customer’s name (see list in table above)

4. Search Term: Your creation, such as your user number – can be the

same for all customers for ease of locating

5. Postal Code: Customer’s zip code (your creation)

6. City: Customer’s city (from table above)

7. Country: USA Value: ______________

8. Region: Customer's State (from table above) Value: ______________

Click on the More fields button located at the right side in the Street Address section

9. Transportation Zone: Enter Transportation zone, based on comparison of

customer’s state with the two zone choices – use the lookup button to display choices (the value entered is used for route determination)

Continued on next page

10. Tax Juris.: _ _0000000 (State code plus 7 zeroes) Value: __________

11. Language: English

· (SAVE)

· Click to return to Change mode

12. Change in BP role: FI Customer [which will result in an entry of FI Customer (New)]

· Select

Customer: Account Management Tab:

13. Reconciliation acct: Your A/R Reconciliation Account Value: ______________

14. Sort key: Posting date Value: ______________

· (ENTER)

Customer: Payment Transactions Tab:

15. Payment terms: Payable immediately Due net Value: ______________

· (ENTER)

· (SAVE)

16. Change in BP role: Customer [which will result in an entry of Customer (New)]

· Select

17. Sales Organization: C_ _ _

18. Distribution Channel: as listed in the table above for each customer

and for the sales organization in step 17

19. Division: Standard (for the sales organization in step 17

and distribution channel in step 18)

Value: ______________

Orders Tab:

20. Sales District: Enter the most reasonable CR Sales District from choices

21. Sales Office: Enter the most reasonable CR Sales Office from choices

22. Sales Group: Enter the most reasonable CR Sales Group from choices

23. Currency: United States Dollar Value: ______________

24. Price Group: Bulk buyer Value: ______________

25. Cust.Pric.Procedure: Standard Value: ______________

(This field helps determine which data are updated in the Logistics Information System)

Continued on next page

Shipping Tab:

26. Delivery Priority: Normal item Value: ______________

27. Order Combination

28. Delivering Plant: C_ _ _

used for shipping point determination

29. Shipping Conditions: standard Value: ______________

used for both shipping point determination & route determination

30. Max.Part.Deliveries: 9

· (ENTER)

Billing Tab:

31. Incoterms: Free on board Value: ______________

32. Incoterms Location 1: Receiving Dock (type in this value)

33. Payment terms: Payable immediately Due net Value: ______________

34. Acct Assmt Grp Cust.: Domestic Revenues Value: ______________

Output Tax (You may need to widen the column)

35. Tax classific.: Exempt (for each category) Value: ______________

· (ENTER)

· (SAVE)

36. Record below the Business Partner (Customer) number of the new customer and repeat steps 1-35 for the other two customers

NOTE: When you start Stephanie’s Designs be sure to change the distribution channel to the appropriate code

Old Tyme Furniture HQ ________________

Sunny Porch Pastimes ________________

Stephanie’s Designs ________________

· Back to SAP Easy Access Menu

Exercise SD03: Create Sales views for Trading Goods

The views for all materials in the material group TRADE, already created in an earlier MM exercise, must now be extended to include sales views to make those materials sellable.

Additionally, the materials must have sales views created (extended) for:

· The distribution channels where they will be sold: direct and wholesale ; and

· All storage locations.

Because the materials must have sales views created for both direct and wholesale, this exercise must be performed twice.

Logistics  Sales and Distribution  Master Data  Products  Material 

Trading Goods  Create

Defaults Organizational Levels

Top Menu Bar

Copy from…

1. Plant: C_ _ _ C_ _ _

2. Sales Org: C_ _ _ C_ _ _

3. Distr. Channel: * Direct Direct * See bolded comment at end of exercise

· (ENTER)

Defaults Views

Top Menu Bar

4. Select only these views: Sales: Sales Org. Data 1

Sales: Sales Org. Data 2

Sales: General/Plant Data

Deselect any other views already selected

5. Select Create views selected ( )

· (ENTER)

Continued on next page

6. Material: Lookup and select your cushion material that was created in MM

7. Select the button

Sales: sales org. 1 View

8. Division: Standard Value: ______________

9. Delivering Plant: C_ _ _

Tax Data (You may need to widen the column)

10. Tax Jurisdict.Code: Exempt Value: ______________

11. County Sales Tax: Exempt Value: ______________

12. City Sales Tax: Exempt Value: ______________

· (ENTER)

Sales: sales org. 2 View

13. Matl statistics grp: ‘A’ Material Value: ______________

· (ENTER)

Sales: General/Plant View

14. Trans. Grp: On pallets (for route determination) Value: ______________

15. LoadingGrp: Handcart (for shipping pt determination) Value: ______________

· (SAVE) *

* Remember to reperform this exercise, changing the default from Direct to Wholesale for creating the Wholesale views for your cushion so it may be sold through the Wholesale distribution channel

· Back to SAP Easy Access Menu

Exercise SD04: Create Sales views for Finished Products

Just as you created sales views for both direct and wholesale Cushion products, you will also do so in this exercise for Rocker. You will therefore perform this exercise twice, once for each distribution channel.

Logistics  Sales and Distribution  Master Data  Products  Material  Other Material  Create

1. Material: Lookup and select your rocker material that was created in MM

2. Material Type: Finished Product

3. Select to see which distribution channel value (WH or DI) is currently entered. When performing this exercise the second time (see description above), change the value in the field to the other channel. The system will tell you if the material is already maintained for a channel.

· (ENTER)

4. If required, select the button

Sales: sales org. 1 View

5. Division: Standard Value: ______________

6. Delivering Plant: C_ _ _

Tax Data

7. Tax Jurisdict.Code: Exempt Value: ______________

8. County Sales Tax: Exempt Value: ______________

9. City Sales Tax: Exempt Value: ______________

· (ENTER)

Sales: sales org. 2 View

10. Matl statistics grp: ‘A’ Material Value: ______________

· (ENTER)

Sales: General/Plant View

11. Trans. Grp: On pallets (for route determination) Value: ______________

12. LoadingGrp: Handcart (for shipping pt determination) Value: ______________

· (SAVE) *

*Remember to change the default to the other distribution channel and reperform this exercise a second time

· Back to SAP Easy Access Menu

Exercise SD05: Create material prices

This exercise creates material prices that customers would pay, without any considerations or discounts. Prices are defined by sales organization and distribution channel.

Logistics  Sales and Distribution  Master Data  Conditions  Create

(At new screen) Prices  Material Price

1. Select (click on)

2. Sales Organization: C_ _ _

3. Distribution Channel: Direct Value: ______________

4. Enter the following materials and prices:

· (ENTER)

The system will automatically enter the material descriptions and units of currency and measure

· (SAVE)

5. Select

6. Select (click on)

7. Sales Organization: C_ _ _

8. Distribution Channel: Wholesale Value: ______________

9. Enter the following materials and prices:

· (ENTER)

The system will automatically enter the material descriptions and units of currency and measure

· (SAVE)

If you are on the Create Condition Records screen you can remain where you are for the next exercise

Exercise SD06: Create customer specific material price

In this exercise, a specific customer (Sunny Porch Pastimes) receives special pricing with a specific validity period.

If you are already on the Create Condition Records screen you can avoid the following drill down by selecting and moving to the steps below

If you are not on that screen, select the following: Logistics  Sales and Distribution  Master Data  Conditions  Create

(At new screen) Prices  Individual Prices

1. Select

2. Sales Organization: C_ _ _

3. Distribution Channel: Direct Value: ______________

4. Customer: Sunny Porch Pastimes_ _ _ Value: ______________

5. Enter the following materials and prices:

· (ENTER)

The system will automatically enter the material descriptions and units of currency and measure

· (SAVE)

Stay where you are for the next exercise

Exercise SD07: Create customer discount

This example shows a value discount being created for a specific customer. This is also an example of a pricing scale. This condition type is currently set for 'Item condition', but could be changed to 'Header condition' in the IMG.

If you are already on the Create Condition Records screen you can avoid the following drill down by selecting and moving to the steps below

If you are not on that screen use the following path:

Logistics  Sales and Distribution  Master Data  Conditions  Create

(At new screen) Conditions  By Customer

Enter the following information:

1. Select

2. Sales Organization: C_ _ _

3. Distribution Channel: Direct Value: ______________

4. Condition type: Customer Discount Value: ______________

5. Customer: Old Tyme Furniture HQ_ _ _ Value: ______________

· (ENTER)

6. Select the line item (click the box to the left of the line to select)

7. Click on the scales button to give the customer a discount of 5% for order values between $500 and $1500 and a discount of 10% for orders larger than $1500

Table Row Scale value Amount

First 500.00 5 Second 1500.00 10

· (ENTER)

The system will show the percentage amounts as negative, due to it being a percentage discount on price based on the size of the sale. While the percentage amounts could have been typed in with a negative value in front or at the end of the amount, SAP automatically records amounts entered into that field as negative.

· (SAVE)

· Back to SAP Easy Access Menu

Exercise SD08: Create customer material info record

When a customer wishes to order materials from us using a different naming convention than we do, we can set up a Customer Material Info Record which allows us to enter materials by the customer's specific naming convention. SAP will translate these materials into our material names, which enables the customer and our sales rep to communicate clearly. The Customer Material Info Record improves the efficiency and effectiveness of conducting business, thereby improving the supply chain between vendor and customer.

Logistics  Sales and Distribution  Master Data  Agreements  Customer Material Information  Create

Enter the following information:

1. Customer: Stephanie’s Designs _ _ _ Value: ______________

2. Sales Organization: C_ _ _

3. Distribution Channel: Wholesale Value: ______________

· (ENTER)

4. Enter the material numbers for the following materials and the customer material number as indicated:

· (ENTER)

· (SAVE)

· Back to SAP Easy Access Menu

Exercise SD09: Create an item proposal

In situations where a customer often places an order for the same items, an item proposal (order 'template') can be created with the standard line items and quantities already filled in. We can then pull the standard items in as we create the sales order by referencing the item proposal.

Logistics  Sales and Distribution  Master Data  Products  Item Proposal  Create

1. Item Proposal Type: Item Proposal Value: ______________

2. Sales Organization: C_ _ _

3. Distribution Channel: Direct Value: ______________

4. Division: Standard Value: ______________

· (ENTER)

5. Item Proposal: leave blank

6. Description: 50 Rocker Pack_ _ _

NOTE: For the next two steps, feel free to use the F4 function key on your keyboard or the look-up button to the right of the field to call up an SAP calendar and double click on the requested date for each respective field

7. Valid-from date: Today’s date Value: ______________

8. Valid-to date: A month from today Value: ______________

9. Enter the following materials and target quantities:

· (ENTER)

· (SAVE)

10. Record the item proposal number _____________________

· Back to SAP Easy Access Menu

Exercise SD10: Assign item proposal to customer

Now that the item proposal has been created, we can reference it in the master record of one or more customers. Whenever we ask for an item proposal in a sales order for a customer to whom it has been assigned, the system will default to the item proposal.

· Click Open Business Partner

1. Business Partner: Old Tyme Furniture HQ_ _ _ Value: ______________

2. Change in BP role: Customer (defined)

· If required, click

· If required, select

Orders TAB:

3. Item proposal: Enter your item proposal number

from SD09 Value: ______________

· (ENTER)

· (SAVE)

· Back to SAP Easy Access Menu

Exercise SD11: Create an inquiry

A customer would like to find out about material pricing for particular inventory items, with the inquiry recorded for possible future reference if an order is placed by that customer for one or more of those items.

Logistics  Sales and Distribution  Sales  Inquiry  Create

1. Inquiry Type: Enter the Inquiry value of IN

2. Sales Organization: C_ _ _

3. Distribution Channel: Direct Value: ______________

4. Division: Standard Value: ______________

· (ENTER)

5. Inquiry: leave blank (system will assign a number)

6. Sold-To Party: Sunny Porch Pastimes_ _ _ Value: ______________

7. Ship-To Party: Will automatically fill in later

8. Cust. Reference: Enter this exercise number (EX 11) as a reference number

9. Cust. Ref. Date: leave blank

10. Valid From: Today’s date Value: ______________

11. Valid To: A month from today’s date Value: ______________

12. Enter the following materials and order quantities:

· Click (ENTER) and then select an item by clicking the box to the left of an item

13. Select: (Item conditions) and note the item’s price for Sunny Porch Pastimes. Refer back to the values entered in SD06 to see where the price originated.

· (BACK)

CHECK AVAILABILITY

14. Select the line with Cushion_ _ _

Continued on next page

Environment Availability

Top Menu Bar

15. Note the quantity of available inventory (Stock line) Value: ______________

and inventory location (SLocSt line) Value: ______________

· (BACK)

· (SAVE)

16. Record the inquiry number ________________________

· Back to SAP Easy Access Menu

Exercise SD12: Create Sales Order referencing an inquiry

If the customer who made an inquiry decides to place an order, we can create the order referencing the inquiry. At this point items may be added, deleted or changed.

Logistics  Sales and Distribution  Sales  Order  Create

1. Order Type: OR

2. Sales Organization: C_ _ _

3. Distribution Channel: Direct Value: ______________

4. Division: Standard Value: ______________

· Select

Inquiry TAB:

5. Inquiry: Inquiry number from SD11

· Select

Note the data on the screen, including the net value of the sales order being $23,000

6. Cust. Reference: Enter this exercise # (EX 12) to simulate the customers purchase order

Item Overview TAB:

7. Select Cushion_ _ _ (Click the grey box to the left of the line item)

8. Click on the schedule lines for item button located across the bottom of the screen

The system has determined the order quantity is available on the delivery date.

· (BACK)

We can check the pricing on an item, for example:

9. Select Rocker_ _ _

10. Click on the item conditions and note the pricing, which should agree to the price in SD06

· (BACK)

11. We can also adjust quantities for our sales order. For example:

The customer has requested that the quantity Rocker_ _ _ be increased to 175.

12. Change the quantity to 175 on this item

· (ENTER)

Continued on next page

· (ENTER again, to acknowledge the warning that the “Reference quantity” of 150 was changed to 175 each)”

13. Select Complete delivery for the change in quantity for Rocker_ _ _

14. Verify that the quantity increased correctly, as well as the net value of the sales order now being $26,300

· (SAVE)

15. Record the sales order number (referred to as “standard order” at bottom of screen) ________________________

· Back to SAP Easy Access Menu

Exercise SD13: Check stock status

This exercise allows you to obtain current availability of product.

1. Create a new session (or System  New GUI Window)

Top Menu Bar

Keep the new session open at the end of the exercise for later use!

Logistics  Materials Management  Inventory Management  Environment  Stock  Stock Overview

2. Material: Chose a material from your sales order in SD12

3. Plant: C_ _ _

4. Display version: All stock types Value: ______________

· (EXECUTE)

5. Note the quantity in the “Unrestricted use” column

6. Double click on the line with your Plant’s stock

A pop-up window is displayed showing the details of the inventory by stock type at the plant

7. Note the “Unrestricted use” quantity – it should be the same as that noted in step 5 above

8. Note “Sales orders” quantity – it should be that from your sales order in SD12

9. Note the ‘Schd. for delivery’ quantity – it should be zero

10. Exit the detailed display window

11. Go to your other session, leaving this session open (Alt + Tab)

Exercise SD14: Create delivery for sales order

At this time, you’re ready to make delivery on a customer order. Creating the delivery brings your order to the point where stock availability is re-determined, and the quantity of ordered items is moved to a 'scheduled for delivery' status.

Logistics  Sales and Distribution  Shipping and Transportation  Outbound Delivery  Create  Single Document  With Reference to Sales Order

Enter the following information:

1. Shipping point: Classic Rockers Shipping Point Value: ______________

2. Selection date: Enter a date 7 days from today

3. Order: Sales order number (from exercise SD12)

· (ENTER)

The system defaults the items and quantities from the sales order that are scheduled to be delivered

4. Complete the following for each line item on the outbound delivery (you will perform this step twice)

a. Click on the line item (box to left of line item number to select entire row)

b. (ITEM DETAILS)

c. Picking TAB:

i. Verify system selected: Plant = Classic Rockers Manufacture Pt

ii. Storage Location for: Cushion_ _ _ Shipping

Rocker_ _ _ Shipping

· (BACK AFTER EACH PICKING TAB ENTRY)

5. When all line items checked for Plant and correct Storage Location shown

· (SAVE)

6. Record the outbound delivery document number ____________________

· Back to SAP Easy Access Menu

Continued on next page

To recheck the stock status (see previous exercise):

7. Switch back to your other session that is still on Stock Overview

· (BACK)

8. Check the material number and check the plant number

· (EXECUTE) again

9. Double click on the line with your Plant’s stock.

A pop-up window is displayed showing the details of the inventory by stock type at the plant

10. Note the “Unrestricted use” quantity – it should be unchanged (and same as that on Stock Overview: Basic List screen)

11. Note “Sales orders” quantity – it should now be zero

12. Now check the ‘Schd. for delivery’ quantity – it should now have a balance equal to that which used to be the “Sales orders” quantity shown in SD13

13. Go to your other session, leaving this session open (Alt + Tab)

Exercise SD15: Picking materials on delivery note

The picking of materials function will indicate the quantity of the proposed materials for delivery.

Logistics  Sales and Distribution  Shipping and Transportation  Outbound Delivery  Change  Single Document

1. Outbound Delivery: Delivery note number from SD14

· (ENTER)

The material delivery quantity is proposed

2. Enter Picked quantity to match the proposed delivery quantity

Picked Qty = Deliv. Qty

3. Check / Enter the storage location that contains each inventory line item

NOTE: check stock status if you do not remember

· (SAVE)

· Back to SAP Easy Access Menu

4. Go to your other session (Alt + Tab)

5. Recheck the stock status of the materials (see steps 7-12 of previous exercise)

Note that no change has occurred in the stock status - the quantities are still in the “Schd. for delivery” stock type field

6. Go to your other session, leaving this session open (Alt + Tab)

Exercise SD16: Post goods issue

Posting the issuance of goods reduces unrestricted stock to reflect the inventory shipped. It also indicates a change of ownership of the goods. These goods have left your plant and are now owned by your customer.

Logistics  Sales and Distribution  Shipping and Transportation  Outbound Delivery  Change  Single Document

1. Enter the delivery note number from exercise SD14

2. Select

The system returns a message indicating your outbound delivery has been saved (i.e., a posting of the issuance of goods has been made)

To recheck the stock status (see earlier exercises):

3. Go back to your other session

4. Click to refresh the screen

Note that the quantity in the “Unrestricted use” column has now decreased by the amount per the shipment

5. Double click on the plant line

Note that the quantity in “Unrestricted use” has decreased, consistent with that on the Stock Overview: Basic List main screen. Also note that the quantity in “Schd. for delivery” is now zero.

6. Close the pop-up screen and until you have closed out your second session

7. Return to your first session and back to SAP Easy Access Menu

Exercise SD17: Billing the customer

Once the issuance of goods has been posted, you can bill your customer for those goods.

Logistics  Sales and Distribution  Billing  Billing Document  Create

The first field under Document should default to the last delivery document created – your delivery document number from exercise SD16. If it does not, enter it in the field.

· (EXECUTE)

The system displays the customer and the materials on the delivery with total values to be billed. The amount billed should agree with that given in SD12, Step 14.

1. Record the total amount billed to the customer $____________________

· (SAVE)

The billing document number is displayed at the bottom of the screen

2. Record the document number ________________________

· Back to SAP Easy Access Menu

Exercise SD18: Review document flow

SAP allows us to see a whole transaction process from beginning to end (i.e., audit trail). For instance, we have created an order with reference to an inquiry, created a delivery for the order, posted the issuance of goods from the delivery and then billed for the goods delivered and issued. To examine this flow, any one of the document numbers can be referenced, and the document flow will show an audit trail of all documents tied to that number.

Logistics  Sales and Distribution  Sales  Inquiry  Display

1. Inquiry: Inquiry number from exercise SD11

2. Environment  Display Document Flow

Top Menu Bar

The system displays a list of documents associated with the quotation. Your screen should look similar to that shown below.

3. PRINT THE SCREEN (AS A REMINDER FROM THE ASSIGNMENT INSTRUCTIONS DOCUMENT, Right above the screenshot IN YOUR COVER PAGE DOCUMENT, give the exercise number and name of the exercise from which it comes. Place a blank line between the exercise number/name and the screenshot. Each exercise number/name and its screenshot are to be placed on its own separate page. Adjust the size of the screenshot so that it fits between the left and right margins while still being on the same page as its exercise number/name. DO THIS FOR ALL SCREENSHOTS IN ALL ASSIGNMENTS).

Click on the line of the “GD goods issue:delvy ##########”

4. Select

The system displays the material document with a goods movement “601”, which is the movement type for goods issue to a delivery note

5. Select Doc. Info TAB

6. Select FI Documents.

7. Select to view the data entry view postings for this goods movement

Note the two negative (credit) amounts to Inventory (Finished and Trading) that combine to $10,250.00. Likewise, there are two positive (debit) amounts to Cost of Goods Sold that combine to $10,250.00. $8,750.00 is the cost of Rocker sold, while $1,500.00 is the cost of Cushion sold.

8. Select and you will see a very similar display of data as seen on the Accounting Document

· Click to return to the List of Documents in Accounting then click to close the window and click return to the Document Flow.

9. Click on the Invoice line and select

The system displays such data as each inventory item sold, the amount, net value sold of each and cost of each

Continued on next page

10. Select to view the data entry view postings for the invoicing

Note the positive (debit) of $26,300.00 to your customer, as well as the two negative (credit) amounts to Sales Revenue. The first is from selling Rocker and the second is from selling Cushion.

12. Select

Note the similarity in the entry from the previous screen. However, this screen primarily differs by showing the debit being recorded to your AR Reconciliation account created in SD01. You linked your account to customer Sunny Porch Pastimes_ _ _ in SD02.

Continued on next page

13. Click to display the document header. You should see key data such as the user who entered this document, the reference (purchase order), document, posting and entry dates, and posting period. Your screen should look like that shown below. Note that both the Sales Revenue account number and description end with 000, not your cruser number. There is nothing wrong with your data. The exercises were configured for sales transactions to be recorded to both that account and description in your company code.

14. PRINT THE SCREEN (FIRST MOVE THE POP-UP SCREEN TO THE BOTTOM SO THE SCREEN BEHIND CAN BE VIEWED IN YOUR SCREEN CAPTURE)

· Look at the document flow once more. The business cycle is complete except for cash collection. Note that the Accounting document has a status of “Not cleared” – this means cash collection has not yet occurred. Cash collection is processed in the Financial Accounting (FI) module. This processing will occur in the FI/CO exercises.

· Besides viewing the document flow here, you can also view it from the “Display Sales Order” or “Display Delivery” screens as well.

· Back twice to SAP Easy Access Menu

Exercise SD19: Create Sales Order using item proposal

Old Tyme Furniture HQ calls in a weekly sales order, which normally has the same materials and quantities. We will use the item proposal assigned to this customer earlier in the tutorial to create a sales order.

Logistics  Sales and Distribution  Sales  Order  Create

1. Order Type: Enter the Standard Order value of OR

2. Sales Organization: C_ _ _

3. Distribution Channel: Direct Value: ______________

4. Division: Standard Value: ______________

· (ENTER)

5. Standard Order: leave blank

6. Sold-To Party: Old Tyme Furniture HQ_ _ _ Value: ______________

7. Ship-To Party: leave blank

8. Cust. Reference: Enter this exercise number (EX 19)

9. Cust. Ref. Date: leave blank

· (ENTER)

10. Click the Item overview TAB:

11. To find the item proposal for this customer, select the propose items button

In the pop-up window, the system copies the number of the item proposal for this customer

12. Select

· Click twice

13. Change the Order Quantity for Cushion_ _ _ to 200

· (ENTER)

· Click

Continued on next page

Review the pricing options:

14. Select the line item Cushion_ _ _

15. Select the item conditions button and note the pricing includes the 10% discount from the customer-specific material pricing record for >$1500. Check the pricing for Cushion_ _ _ to verify this discount is applied.

· (BACK)

16. Verify that the Net Value of the sales order is $12,600

· (SAVE)

17. Record the sales order number ___________________________

· Back to SAP Easy Access Menu

Exercise SD20: Create Sales Order using customer info record

In an earlier exercise, we created a customer info record with Stephanie’s Designs’ material numbers. We can now create a sales order using their material numbers.

Logistics  Sales and Distribution  Sales  Order  Create

1. Order Type: Enter the Standard Order value of OR

2. Sales Organization: C_ _ _

3. Distribution Channel: Wholesale Value: ______________

4. Division: Standard Value: ______________

· (ENTER)

5. Enter the sold-to party number for Stephanie’s Designs _ _ _

6. Enter a purchase order number - the number of this exercise (EX 20)

· (ENTER)

7. Select Ordering party TAB:

A new field appears in the Sales Order line item: “Customer Material Numb”

8. Enter the following customer materials and quantities:

· (ENTER)

· Click twice

The system has referenced the customer material numbers and copied our equivalent material number and all relevant data. Your screen should look like that shown on the next page.

Continued on next page

9. PRINT THE SCREEN

15. (SAVE)

· Record the sales order number _________________________

16. Back to SAP Easy Access Menu

©2021 Ronny Daigle, Fawzi Noman, and Ross Quarles

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