Miss Lynn

By Randal Schow

9-13-2017

The sheer load of managing several functions in a project can be overwhelming even for the most experienced project managers. The project management body of knowledge ensures that it provides ample information and insights to ease the workload these managers face. The execution process group is a tool found in the PMBOK; it helps them keep tabs of all activities and is similar to a checklist. Execution process group, according to the PMBOK it consists of those processes that are performed to complete the work needed in the project plan to complete and satisfy the project specifications. The group will coordinate the use of people and resources that are needed to carry out the project plan. This group is broken down into six parts all reporting to the lead project manager and making changes to the project as it progresses from start to finish and they are,

1 Direct manage project work, this is where the work process belongs. The output of this is the performance data, deliverables, and change requests. Other activities can include managing the IT risk and performing the activities to complete the project while managing the resources.

2 Quality Assurance, this is the quality project manager this will involve the adulting of the quality requirements and doing the quality measurements. This process will make sure that the quality standers is meet by the product output. There may be some outputs of this process that are change request and there will be some outputs that will be updates to the project plan. With a software, the quality is not just a physical thing this is where the information comes in quality is same as security with the program.

3 Develop, Acquire, and manage project team this is the project human resources there are three outputs 1 Assemble the project team, this output will include the staffing and negotiations for the resources needed to complete the project. 2 The development of the project team, this output includes the performance and all development related items like training and performance process. 3 Manage project team, the outputs are updates to the project and any other documents needed. Any type of performance and conflict resolution will be part of the process.

4 Communications, this will include the internal communication with all project teams and project managers, and any external communication. The external communication helps to set the expectations and will help to keep the stakeholders informed of the project from the start to the end. Another thing most project managers oversee is that the communication and relationship between all the teams helps in delivering a complete project will help the team to work seamlessly with the technical team or the finance team or with the procurement team. The lead project manager must overlook all of these teams and analyze them to ensure that all work well together.

5 Conduct, the items in this department are selecting a seller, signing all agreements and awarding all contracts other key items are sources selection criteria, seller proposals, make-or-buy decision and the statement of work. Team cohesiveness is a very important part of the project and a great team that gets along very well will help to expedite the project.

6 Stakeholder engagements, this is when the stakeholders have a need to address any issues that they may have and any project life cycle problems. The outputs are issue log and change requests. According to many project management experts, procurement is the function that possesses the greatest risk to time constraints. Anytime a project goes beyond the time allocated then the whole schedule will start eating into the budget causing losses. This software project is a complex one consisting overlapping functions and recurring processes. The project manager will keep tabs on the recurring procurements that otherwise would delay the project.

Milestones and deliverables, setting a sensible milestone is a key tool. Establishing efficient milestones requires the project manager to analyze the work break down structure to identify the best probabilities. The milestone to be achieved in the software project is ensuring coding of data bases as well as integration is done within 5 days as opposed to the 9-day requirement. The deliverables are 1 design of database, 2 code of database,3 integration test. These are the deliverables that will be set in the project. The milestones are design of the GUI, the coding of the GUI the writing of the user’s manual and the finish project. When we hit a milestone during the project all that have a stake in the project will be notified as to where we are and what has been completed at that time.

Monitoring and control process group

This process aim is to track and review the progress of the project and to designate areas that change and to require changes to the plan and then instigate the changes. The first process under this area would be tracking and controlling all costs. We will be analyzing the performance information and all change request that come from the procurement officer this will help to form the strategy to control the risk.

Corrective action report plan is in case the plan goes 10% over the budget then the following things will be done; cutting down of human resource personnel by about 5%; analysts have determined that the project can still operate without the above percentage. To deliver the best project, the management decided that reducing the work load on employees would be the primary aim. With a less strenuous workload instances of exhaustion and loss of productivity are eliminated, however, during a crisis like an over budget, some will be required to multitask as well as shouldering a heavy load (Wysocki, 2011).

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