5 page Financial Accounting Analysis for prevention HIV/AIDS Program PreP

Program Director/Principal Investigator (Last, First, Middle): Doe, John

DETAILED BUDGET FOR INITIAL BUDGET PERIOD DIRECT COSTS ONLY

FROM THROUGH

1-1-19 12-31-19

List PERSONNEL (Applicant organization only) Use Cal, Acad, or Summer to Enter Months Devoted to Project Enter Dollar Amounts Requested (omit cents) for Salary Requested and Fringe Benefits

NAME ROLE ON PROJECT

Cal. Mnths

Acad. Mnths

Summer Mnths

INST.BASE SALARY

SALARY REQUESTED

FRINGE BENEFITS TOTAL

TBN PD/PI 12 100,000 100,000 28,000 128,000

TBN Scientist 12 65000 65000 18200 83200

TBN Research Asst 6 50000 25000 7000 32000

TBN Dietician 3 40000 10000 2800 12800

SUBTOTALS 200,000 56,000 256,000 CONSULTANT COSTS Jones, Bob 5000 EQUIPMENT (Itemize) Industrial Fan

5000 SUPPLIES (Itemize by category) Test Tubes, Weight Control Printed Pamphlets, Questionnaire Designing Program

600 TRAVEL APHA 2000 INPATIENT CARE COSTS

OUTPATIENT CARE COSTS ALTERATIONS AND RENOVATIONS (Itemize by category)

OTHER EXPENSES (Itemize by category) Compensation Cards for Participation

2000 CONSORTIUM/CONTRACTUAL COSTS DIRECT COSTS

SUBTOTAL DIRECT COSTS FOR INITIAL BUDGET PERIOD (Item 7a, Face Page) $ 270,600 CONSORTIUM/CONTRACTUAL COSTS FACILITIES AND ADMINISTRATIVE COSTS

TOTAL DIRECT COSTS FOR INITIAL BUDGET PERIOD $ 270,600 PHS 398 (Rev. 08/12 Approved Through 8/31/2015) OMB No. 0925-0001

Page Form Page 4

Commented [SB1]: This indicated 28% fringe rate, each institution is different. This can usually be found by Googling.

Commented [SB2]: This shows 6 months or 50% of the base salary.

Commented [SB3]: This is 3 months or 25% of the base salary.

Commented [SB4]: This is 28% of the salaries requested.

Commented [SB5]: This column should add up both vertically and horizontally so double check your math!

Commented [SB6]: Equipment would be > $5000. If less it is a supply.

Commented [SB7]: Itemized detail of the cost and purpose of each item goes in the budget justification.

Commented [SB8]: Itemized detail of the cost and purpose of each item goes in the budget justification.

Commented [SB9]: Contractual work requires a completely separate budgets so this is not required for the course.

Program Director/Principal Investigator (Last, First, Middle): Doe, John

BUDGET FOR ENTIRE PROPOSED PROJECT PERIOD DIRECT COSTS ONLY

BUDGET CATEGORY TOTALS

INITIAL BUDGET PERIOD

(from Form Page 4)

2nd ADDITIONAL YEAR OF SUPPORT

REQUESTED

3rd ADDITIONAL YEAR OF SUPPORT

REQUESTED

4th ADDITIONAL YEAR OF SUPPORT

REQUESTED

5th ADDITIONAL YEAR OF SUPPORT

REQUESTED

PERSONNEL: Salary and fringe benefits. Applicant organization only. 256,000 263,680 271,590 279,737 288,129

CONSULTANT COSTS 5,000 5,150 5,304 5,463 5626

EQUIPMENT 5000 5150 5304 5463 5626

SUPPLIES 600 618 636 655 674

TRAVEL 2,000 2060 2121 2184 2249 INPATIENT CARE COSTS

OUTPATIENT CARE COSTS

ALTERATIONS AND RENOVATIONS

OTHER EXPENSES 2,000 2060 2121 2184 2249 DIRECT CONSORTIUM/ CONTRACTUAL COSTS

SUBTOTAL DIRECT COSTS (Sum = Item 8a, Face Page) 270,600 278,718 287,076 295,686 304,553 F&A CONSORTIUM/ CONTRACTUAL COSTS

TOTAL DIRECT COSTS 270600 278718 287076 295686 304553

TOTAL DIRECT COSTS FOR ENTIRE PROPOSED PROJECT PERIOD $ 1,436,663 JUSTIFICATION. Follow the budget justification instructions exactly. Use continuation pages as needed. John Doe, Ph.D. (PI) will be the lead faculty member on the grant project……….

The following Sample is not for this BUDGET. It does give you an idea of how a budget justification should be written.

PHS 398 (Rev. 08/12 Approved Through 8/31/2015) OMB No. 0925-0001 Page Form Page 5

Commented [SB1]: 3% increase annually is standard.

Commented [SB2]:

Commented [SB3]: These equal $1,436,663

SAMPLE NIH R01 Budget Justification

1

BUDGET JUSTIFICATION

Senior/Key Personnel Margaret Meade, PhD, Principal Investigator. Dr. Meade will be responsible for the overall administration of this project. She will share responsibility for the substantive direction of the project with Dr. Benjamin Spock and Dr. Vandana Shiva.

Dr. Meade will have primary responsibility for the organization and operation of the project. She will oversee hiring, training, and supervision of all staff and ensure the quality of data collection, coding, and data management over time. She will train data collectors and behavioral and interview coders. She will conduct much of the data analyses and author publications. In Year 1, Dr. Meade will devote 25% of her effort (of her 9- month faculty assignment) during the academic year and .5 summer month managing this project. In years 2- 4, she will devote 15% each academic year and 1 summer month each year to work on the project.

Dr. Spock will serve as co-investigator and coordinate specific aspects of the project in collaboration with Dr. Meade. Dr. Spock will have primary responsibility for coding and scoring measures of mothers’ attributions about crying and will assist Dr. Meade in training the project staff to code maternal behavior/sensitivity. He will assist with designing effective strategies for sample recruitment and retention. He will assist with the interpretation of data and will co-author publications. Dr. Spock will devote a 20% effort (of a 10-month faculty assignment) to this project throughout each year for the duration of the project.

Dr. Shiva will serve as co-investigator on this project. As Program Director of the UNCG Center for First Generation North Carolinians, she has connections with diverse population groups in the area. These connections will serve in the efforts to recruit first-generation Americans refugees and immigrant families for the study. She will have primary responsibility for creating procedures to ensure the adequate collection and interpretation of data to assess mother and infant vagal withdrawal. She contributes knowledge of cross- cultural feminist theory and cultural competence, and will also co-author publications. Dr. Shiva will contribute 15% of her effort to this project each year (12-month position).

Other Personnel

A full-time, MA-level Project Coordinator will be responsible for the day-to-day management of the project, and will work closely with Dr. Meade and the co-investigators in hiring, training, and supervising the project staff.

A full-time Research Assistant will be responsible for arranging recruitment visits and scheduling participant visits, and will assist with data collection. This person will also order research supplies and reconcile the budget.

In Years 3 and 4, a full-time postdoctoral fellow with advanced quantitative skills will be hired to assist with data analysis and manuscript preparation.

Graduate Research Assistants will be supported by the project; two GRAs will work during Year 1, and additional GRA’s will be hired to work in Years 2-4. Their primary responsibilities will be to recruit participants and to collect and code data. Additional GRAs will be needed during the summer for coding and during peak data collection years when there is a great deal of overlap in assessment points. GRAs will work 50% of their time during the academic year and 100% for the summer.

Fringe benefit rate is 32% for full-time employees, .8 % for enrolled students, and 8.45% for non-enrolled students during the summer.

Equipment Funds are requested to purchase three Biologs ($7,150 each). These are ambulatory physiological data recorders with multiple channels that will be used to record mothers’ heart rate (RSA), activity level, and

2

electrodermal activity (e.g., skin conductance). Recorded data is compactly stored on a removable memory card. When recording is complete, the card is inserted into a card reader which is connected to a PC through a serial port. The affiliated Downloading and Plotting Software ($1,100 under Supplies) which operates on the PC supervises the downloading of data to the PC and ensure data is recorded according to the needs specified by the researchers. From this program, the data can be converted into separate data files for each physiological measure. These measures are all synchronized with one another and can be synchronized with video files as well. Three Biologs are needed because there are several periods when assessment points overlap (e.g., prenatal interviews, 6 months laboratory visits, and 6 month home visits), and dedicated equipment for each type of visit will ease scheduling demands.

Travel Funds are requested for each of the assigned consultants to visit Greensboro once each year ($1,500 per trip) that they work for the project.

Staff will travel to meet with hospitals and governmental health services during the first two years. Reimbursement is calculated at 160 visits each year, 20 average miles at $.585 per mile.

Travel for home visits is estimated at 20 miles round trip; travel reimbursement is calculated at $.585 per mile throughout the years, according to the number of home visits scheduled for the 6-month visit (see schedule below).

Funds are requested for one professional conference in Years 2-4 to present findings from the study ($1,200 per trip).

Other Direct Costs Supplies Startup supplies – For Year 1, funds are requested to purchase electrodes (67 adult, 67 child, total $1,340), Biolog software ($1,100), Noldus software upgrade and license for coding visits ($5,000), an external data module ($2,850) to synchronize video and physiological data, two DVD video cameras ($650 each) to be used at home visits, two wall-mounted DVD video cameras ($2,000 each) for the lab, two desktop computers ($1,000 each), a laptop ($2,000), printer ($350), and two external hard drives ($300 each).

General research supplies – Research supplies are calculated at approximately $1,875 per year, and include snacks for participants, printer cartridges, blank DVD’s for data storage, DVD storage portfolios, paper and other office materials. Funds are requested during Years 2-4 for consumable research supplies using a cost estimate based on Year 1.

Small gifts, approximately $10 each, will be given to participants as incentives each year, calculated according to the number of participants scheduled each year (see timeline below).

Consultants In Years 1 and 2, Dr. Carol Adams from the University of Northern Virginia will train 3 research assistants to administer the Adult Attachment Interview (AAI). She will periodically review interview transcripts to ensure adherence to the interview protocol over time. Dr. Adams will also assist in identifying trained AAI coders. She will provide support for this project at a rate of $400 per day for 5 days during Years 1 and 2.

In Year 1, Dr. Susan Griffin of American University will assist the PI and co-investigators in communicating with the manufacturer of Biolog to ensure that the physiological equipment and software that records and summarizes the data will be configured properly given the goals of the study. She will also assist in preparing data collection procedures for the measurement of activity level and electrodermal activity and in the interpretation of these measures in data analysis. Dr. Griffin will provide support for this project at a rate of $500 per day for 5 days during Year 1.

Be sure to also include an analysis of the fiscal soundness and long-term viability of the public health initiative and references for that section.