management essay

Example1

First and foremost, I want to thank each and every associate at My Software Systems, you have been an essential part of this company and without your hard-work and dedication, our business would not be where it is at today. I have had the pleasure of working along-side some of our most extraordinary employees in the company and our focus has always been to offer success. As you know, we have been trying our best to steer through the downturn that has affected our economy and our business. With that, our company will be going through some changes.

For the past two years, we have been experiencing declining sales at My Software Systems due to AccountSoft software. This software no longer fits with the changes that our company will be going through. As a result, AccountSoft will be acquired by Accounting Support Services Inc. to reduce costs and alter resources to our financial software systems.

Unfortunately, we had been hoping that during this difficult period of new changes we could keep all of our employees. However, this is not the case. For those who are working within the sales and marketing department you will be laid off. It is my regret, that we must inform you that we will be unable to utilize your services after December 1, 2016. Here at My Software Systems, we have been pleased with the qualities you have exhibited during your employment, and we will be sorry to lose you as an employee of the company. We will be offering you Bea Insurance, a severance package and unemployed benefits during this difficult transition time.

Later today, My Software Systems will be having an open conference in the Core Auditorium at 5:00pm to answer all and any questions that you may have. We will also be discussing in detail the next few changes that our company will have.

If your question was not answered or if you need time for personal reasons, please set up and individual meeting at the Human Resource Department or call 909-555-5555.

Here at My Software Systems, please accept our best wishes for your future.

Example2

I personally, as your CEO, would like to thank each and everyone of you that has contribute to our company's success. If it wasn't because you all have demonstrated dedication at 110%, this company, your company would not be in the position it has been for many years now. As you all know the market has been taken a toll for the past two years in our AccountSoft departments, therefore our company is forced to make some changes that will affect about 2% of us which is around 150 of our employees. In contrast I will also like to extend a few services for those affected.

What Will Change

After two years of declining profits and with the possibility of losing more that what we have invested, the company has decided to sell the AccountSoft department. The selling process will take about four weeks to complete this which will create a reduction in staff. We regret the change, but with a company of 7500 employees this change is the only way to keep the company going for more years to come. By losing 2% of our company employees we can retain the remaining 98% under employment.

Who Is Affected

As 98% of employees will continue to sell and develop software the 2% of the employees currently assigned to the sells and marketing of AccountSoft department will be changed to different positions, departments, or careers. We are doing our best so that the change does not affect more than the 2% target that we are forced to change which is around 150 employees at the moment.

What The Company Is Doing For Yon

The company is working with the new buyers so that they can employ most of the 150 employees affected with this change. They have agreed to employ the software developers as part of the first terms in the contract agreement of the sell. We are also working internally with our Human Resource Department to see how many of the affected we can still accommodate around the company, keep in mind that this will develop pay cuts or a change in position. Management has agreed to take a 7% pay cut to alleviate some of the companies downsizing.

After The Changes

There are a few things that will happen after the sell. The company will use the 7% pay cut from management to put together a resume workshop for those affected. Also, the sick leave policy states that when an employee either quits or gets laid off he/she is entitled to 50% of the time accrued in their sick leave account. This will also change for those affected with the sell of the AccountSoft department, for this time only the company has agreed to pay 100% of the sick leave accrued to the 2% affected. The last thing we will encourage you is to file for unemployment, this for the most part is out of the companies' hands, but we are making sure that the affected know their remaining resources after the sell. I am also willing to personally write a letter of recommendation to those affected upon request.

Once again I would like to thank you for all your support throughout the years. I have enjoyed working with you all and I regret the change we are force to do. I will conduct two meetings on Friday, November 4. Please, prior to our meeting get together with your direct supervisors and discuss any issues you would like to bring before me. The first meeting will be held with the AccountSoft Sales department at 0900 hours, an hour after the department comes in to work and the second meeting will be held with the AccountSoft marketing department at 1300 hours, an hour after the department has return from lunch. At this times I will try and answer all your questions and also take in to consideration any other possible ideas that can help us all. Thank you and I look forward to our discussion.

Example3

I wanted you to hear directly from me about our plans at Financial Software Systems. In recent days, rumors have been circulating throughout the organization and I would like to clarify some things. I know that the hard work and dedication of every employee throughout the entire organization is the key to Financial Software Systems success. I have had the pleasure to work alongside some of the most extraordinary individuals, and our focus has always been to provide the unprecedented superior financial software systems for large companies.

Since I became CEO, I've been working with Financial Software Systems' senior management team to create a plan to position the company for future growth, maintaining our position as the industry's leader in quality financial software systems鈥攁ll while safeguarding our traditions and legacy. The company is restructuring our goals and objectives to give ourselves the opportunity to compete in our core business; we will transition our focus from financial software systems for large to small companies. Financial Software Systems' prized gem, AccountSoft, has suffered declining sales over the past two years, and it no longer fits with the new goals and objectives of the company. As a result, the AccountSoft division of our company will be acquired by Accounting Support Services, Inc. to reduce costs and reallocate resources to our high-growth financial software systems that accomplish our goals.

Here at Financial Software Systems, we are currently in a position of unparalleled strength. To maintain this position, we are constantly reviewing our business to make sure we're operating as efficiently and effectively as possible. During this acquisition, we did our best to minimize staff reductions. However, and it pains me to say this, positions will be eliminated. As part of this effort, the 150 employees within the sales and marketing departments of AccountSoft will be laid off. Due to a stipulation in our acquisition agreement, the software developers of AccountSoft will be offered the same position within Accounting Support Services, Inc.; the organizational restructuring will take effect December 1, 2014.

To minimize the stress to our valued employees, we will be offering a free "Resume and Cover Letter Revising" workshop on November 20, 2014 for all individuals who wish to attend. A severance package of $2,000 per employee will be offered to financially relieve some of the burden caused upon each individual. Effective November 7, 2014, Employees in the sales and marketing departments of AccountSoft will remain on payroll until after the transition, but are no longer obligated to be present at the facility. We treat all of our employees with dignity and respect, and will provide the resources previously discussed to help them through this transition. Despite the challenges we face, we need to focus on the tasks at hand, maintain the sense of excellence that has defined our company for more than 50 years, and move forward knowing that, regardless of any organizational changes, we will remain the industry's gold standard.