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example-11.docxProject Finalized Scope and Schedule
1. Finalized project scope
The finalized scope of a project aimed at transforming legacy data centers and migrating a firm's applications to the cloud is: creating a plan for transforming a client's data center, both on-premise and IT infrastructure, assessing the requirements, identifying all the activities to transform the data center, identifying stakeholders and resources required to complete the project, creating WBS and project schedule (Watt, 2014). It also entails identifying significant milestones based on project phases, deliverables, and allocating resources to execute tasks, as well as arranging stakeholder interaction and choosing relevant communication channels.
2. Project requirements
The following are some of the high-level criteria for a project focused on modernizing three old data centers at a company:
· Within the $1.5 million budget, move 145 enterprise applications and infrastructure to the cloud, including 450 windows servers, 550 Unix servers, and 350 legacy AIX, VMWare, and ESX servers.
· Determine the characteristics and capabilities of a data center in order to store more data without compromising security or privacy, avoid data loss, carry out business operations, and fulfill the primary demands and expectations of stakeholders.
· Using common tools, such as Microsoft project management, to define the project's core activities and build a timetable (Gido, Clements, & Baker, 2017)
· Using modern project financial management software to anticipate the cost and budget required to complete the project, conduct cost-benefit analysis, manage the budget, and achieve success.
· Using common tools such as the RACI matrix to analyze stakeholders, decide and plan resources, conduct activities, and execute projects according to the plan produced.
· Develop standard data backup strategies to retrieve information in the event of a disaster, as well as load and extract data without losing any data.
· Improving a data center's efficiency by storing data, providing faster access to resources and data, simplifying data center management, reducing expenses, and promoting production
These are the most important requirements for a project, and meeting them helps to avoid problems for the client and to meet their demands effectively.
3. WBS structure
A project's work breakdown structure (WBS) for data center transformation and cloud migration entails breaking down a large project into smaller segments so that tasks can be managed more easily, and deliverables may be met (Watt, 2014). The project's work breakdown structure is as follows:
|
WBS |
Task Name |
|
1 |
Transforming legacy data centers and move to cloud |
|
1.1 |
Requirements analysis |
|
1.1.1 |
Performing meetings |
|
1.1.2 |
Recognizing problems |
|
1.1.3 |
Creating plan |
|
1.1.4 |
Review plan |
|
1.2 |
Design |
|
1.2.1 |
Data center designing |
|
1.2.2 |
Software and hardware design |
|
1.2.3 |
Design specification and review |
|
1.3 |
Development |
|
1.3.1 |
Obtaining resources |
|
1.3.2 |
Training staff |
|
1.3.3 |
Installing hardware and software |
|
1.3.4 |
Data loading and extraction |
|
1.3.5 |
Data conversion |
|
1.3.6 |
Initial testing |
|
1.4 |
Testing |
|
1.4.1 |
Unit testing |
|
1.4.2 |
System testing |
|
1.4.3 |
Performance testing |
|
1.4.4 |
Integration testing |
|
1.5 |
Maintaining |
|
1.5.1 |
Observing data center working |
|
1.5.2 |
Identifying and making changes |
|
1.5.3 |
Approval and project closing |
Figure 1: WBS structure
4. Developed project schedule and tasks assigning
The project timeline entails establishing all of the tasks and resources required to accomplish the project, as well as the time required to complete each work, allocating resources, and determining the overall duration to migrate legacy data centers and meet client needs (Gido, Clements, & Baker, 2017). The project's schedule will be followed as follows:
Figure 2: Project schedule
5. Key milestones and deliverables
Milestones are important components of a project that illustrate important events, track progress, and ensure that targeted deliverables are met. The following are the project's major milestones and deliverables:
|
Milestone |
Date of completion |
Stakeholder |
Acceptance criteria |
|
Acquiring resources |
7/1/21 |
Hardware specialist |
Obtaining the software and hardware resources required to complete the project within the specified cost and scope |
|
IT infrastructure setup |
7/15/21 |
IT specialist |
Infrastructure is put up in accordance with the transformation plan. |
|
Information extraction |
7/28/21 |
Project manager |
Using rules and laws, data is extracted from the data center. |
|
Data conversion |
8/13/21 |
|
Algorithms are used to change data, match customer needs, and ensure scope. |
|
Data loading and migration |
8/31/21 |
Data center specialist |
Data loading from legacy data centers to the cloud ensuring scope |
|
Testing and approval |
9/10/21 |
Data center specialist and compliance manager |
Testing the plan developed for data center transformation and ensure it is aligned with the rules and regulations |
6. Stakeholder engagement
A communication strategy is created to help project stakeholders communicate effectively, share information, and complete tasks by using the most appropriate communication means. It is then followed by:
|
Name of communication |
Frequency |
Audience |
Method |
|
Team meetings |
Daily |
Project team |
Meeting |
|
Stakeholder update |
Monthly |
Project stakeholders |
Newsletter |
|
Board meeting |
Weekly |
Board of directors for project |
Video conference |
|
Discussing issues |
Daily |
Project team |
Email, newsletter and socialmedial communication |
References Gido, J., Clements, J., & Baker, R. (2017). Successful Project Management. Boston,MA: Cengage Learning. Watt, A. (2014). Project management.
