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Expense
Category
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Item
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Did you include this item into your budget? Yes or No
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If yes, please give a thorough explanation as to why.
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Marketing
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Social Media ads (200 minimum)
$.50 per impression
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Industry specific publication website banner ads (200 minimum)
$2.00 per impression
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Advertisement in print publication
$200 per ad
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Newspaper ads
$150 per ad
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Posters
$.65 per piece
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Invites
$1.00 per invite
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Save the date
$.85 per piece
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Flyers or business cards
$.15 per piece
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Press Kits
$.3.65 per packet
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Thank you notes
$.85 per piece
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Misc. Printing
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Banners
$175 each
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Postage
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Invites - Group #2 only
Save the dates - Group #2 only
Thank you notes - Group #2 only
$.47 per piece
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Entertainment
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Tier 1 = $1,000
Tier 2 = $500
Tier 3 = $250
Potential ideas:
Band
DJ
Emcee
Dress up character
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Venue
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Tier 1 = $2,000
Space for 325 people
VIP area
Full security
Sound
Stage
Technician
Wifi included with full bandwidth
On-site concessions for individual purchase
Tier 2 = $1,000
Space for 300 people
An area that could be blocked off for VIPs
1 door security guard
Basic sound
Technician
Wifi included with full bandwidth
On-site concessions for individual purchase
Tier 3 = $500
Space for 300 people
2 security guards
Basic sound
Stage
Wifi is not included. Additional cost of $200.
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Merchandise
10-20% of the total number of paying participants is an appropriate estimate for total merchandise sales.
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Hat
$5.00 each
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In-Game Downloadable Assets
$1.00 each
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Posters
$2.00 each
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Limited edition artwork
$5.00 each
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Electronic Ticketing Fees
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Ticket processing fees
$1.00 per ticket
(275 tickets to be sold)
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Audio Visual
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Tier 1 = $1,000
New gaming consoles
Top sound equipment
Microphones
Technician
Tier 2 = $500
Mid level gaming consoles
Mid level sound
Microphones
Technician
Tier 3 - $300
Older model gaming consoles
Basic sound enhancements
Microphones
Technician
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Food
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Tier 1 = $20.00 per person
Tier 2 = $15.00 per person
Tier 3 = $9.00 per person
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Beverages
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Tier 1 = $20.00 per person
Tier 2 = $12.00 per person
Tier 3 = $6.00 per person
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Promotional Items
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Lighters
$2.00 each
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Keychains
$1.50 each
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Download cards
$.12 each
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Miscellaneous
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Contingency percentage:
5-10%
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uniqueone1463
EVMBudgetExplanationWorksheet.docx
